FROM WHERE DOES THE FUNDING COME

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FROM WHERE DOES THE FUNDING COME?

• GRANT SEEKING AND PROPOSAL WRITING!
• Dr. Karen Paarz, PhD, Community Health
• ICEE Volunteer
• paarzk_at_yahoo.com

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From the perspective of the proposal writer 10
Steps

• Sources for the 10 steps include
• Personal experience
• Temple University School of Public Health,
  Philadelphia, Pennsylvania, USA
• Proposal and program development guidelines and
  strategies from the AUSAid Quality Standards

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Step 1. Identifying the problem, the barrier, or
the service requirements

• Quantitative data
• Observational data or stories from clients and
  staff

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Step 2. Background Data

• Review of the literature medline, google
• Organizational (internal) data sources If
  available, IT staff are your best friends
  research and evaluation data
• External data sources epidemiology data,
  government data, global data sources (World
  Health Organization, EU, World Bank, United
  Nations), local university databases, local NGO
  data

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Step 3. Funding Sources, use who you know

• International agencies
• Multinational corporate entities pay particular
  attention to multinational corporate ethical
  standards
• Professional associations
• Local university departments and reference
  librarians
• Government task forces
• National plans
• Web based data bases for funding
• Members of the proposal writing team

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Step 4. Invite and convene the proposal writing
team, aka the project advisory committee

• NOTETAKER
• Stakeholders in the community served
• Care receivers or member of population to be
  served
• Potential partners/collaborators this assists
  with the unique approach
• Local NGO
• Local government agent
• University educator
• International/multinational corporate
  representative
• Service provider (s)
• Fiscal agent someone in your organization, or a
  volunteer
• Research and evaluation specialist
• Professional association member
• Social justice advocate

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Step 5. First meeting of the proposal writing
team, brainstorm session

• Handouts summary of funders guideline proposal
  headings with a column for members who promise to
  contribute information dummy tables are helpful
• Brainstorm all ideas have potential
• Telling their story
• Decide which theoretical model architectural
• Decide which regional and international
  standards for example, Economic Community of
  West African States West African Health
  Organization World Health Organization Vision
  2020 United Nations Millennium Development Goals
  
• Decide who will be the Readers, include a
  fiscal person
• Develop the plan of action with specific
  deadlines

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Step 6. Post activities after the first meeting

• Type notes and send to each member
• Collect the information from members this can be
  similar to herding cats, will require tenacity,
  be prepared to follow with email, text message,
  fax, telephone call etc.

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Step 7. Write the first draft

• Use tables to elucidate the information
• Framing the proposal use constructs from the
  theoretical model and the standards
• Headings for the proposal taken from funding
  agent guidelines
• Dissemination always add a full section of the
  Dissemination Plan
• Write the draft information from team meetings,
  review of literature, internal data, and external
  data
• Leave blanks when the data is not available
• Budget tables and budget justification according
  to the guidelines and review of the literature

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Step 8. Send the first draft to the Readers
(including the fiscal person), ask for
information/edits, and incorporate that
information into a second draft

• Always write an explanation about the sources of
  information
• Also link the narrative and budget to the
  guidelines
• Give a set deadline for responding to the draft,
  electronically
• Incorporate Readers information and edits into
  the second draft
• Return the second draft, no more than 48 hours
  before the second meeting
• Schedule a second meeting to review the second
  draft

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Step 9. Second meeting

• Fill in the blanks and edit the second draft
• Remind the Readers, the urge to edit must be
  self limited
• Narrative/budget less than 10 pages read each
  page, fill in the blanks, make edits
• Narrative/budget greater than 10 pages section
  by section to fill in the blanks, make edits
• Employ only two Readers for the final review

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Step 10. Submit the proposal

• Distribution Choices (1) distribute the final
  proposal to the entire proposal writing team (2)
  distribute to key members and the Readers and
  (3) distribute only to Readers
• Notify all members of the proposal writing team,
  now known as the Program Advisory Committee, of
  submission completion, and estimated date of
  acceptance and funding
• Send a hand written thank you note