WFF Virtual Summer Committee Meeting

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WFF Virtual Summer Committee Meeting

• June 16, 2009

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Summer Committee Meeting Agenda

• Welcome
• WFF Leadership
• WFF Cultural Principles
• Strategic Plan Overview
• WFF Annual Business Plan
• Ways of Working
• Quarterly Progress Report
• WFF Website Committee Communities
• Next Steps
• Q A

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WFF Leadership
Linda Pharr Interim WFF President Former Chief
Foodservice Relations Officer Batrus Hollweg
International
The WFF has a fulltime staff of 10, and a
volunteer base of almost 400 members across the
U.S. and Canada.
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WFF Staff

• Top Left to Right Ann Nickolas/VP Business
  Development, Deanna Sharp/Member Services
  Manager, Anna Mason/Events Director
• Middle Left to Right Lynn Meloche/Marketing
  Communications Director, Linda Pharr/Interim
  President, Sue Couling/Events Manager
• Bottom Left to Right Kim Crisanti/Marketing
  Strategist, Julie Sturm/Database Manager, Beth
  Mohr/Registration Coordinator/Katie
  Chism/Director of Professional Development
• Not Pictured Olivia VanCleave/Administrative
  Support

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WFF Leadership
2009 Chair
Mary OBroin VP, Marketing Unilever
Foodsolutions
Mary has been a member of the WFF for 9 years and
has held many volunteer roles including Strategic
Planning, Marketing, and has been on the Board of
Directors since 2004.
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2009 WFF Committee Structure
Chair Executive Committee/Board of
Directors President
Vitality
Board Advisory Groups
Emerging Leader Development
Organizational Readiness
Women in Top Jobs
Member Recruitment Retention
Strategic Planning
Leadership Development
Organizational Development
Executive Development
New Product Development
Sponsorship (Taskforce)
Emerging Leader Program Development
Organizational Programs and Resources
Executive Development Programming
Governance
Conference Event Planning
Nominating
Emerging Leader Event Management
WFF Organizational Tools (Taskforce)
Board Readiness
Investment
Membership
Mentor Program (Taskforce)
Legacy
Recruitment Development
WFF Leadership Series
Inclusion
Entre/Owner Program Development
Ambassador Program Development
Top To Top
Book Clubs/Webinars (Ad-Hoc)
Past Chair
WFF Leadership Competencies
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Vitality Milestone
Vitality SCC Lisa Miller (Lisa Miller Assoc.
LLC.) EC John Buckles (PepsiCo
Foodservice) Staff Ann Nickolas, Anna Mason
Member Recruitment Retention
Sponsorship (Taskforce) Chair Brenda Lotesta
(Key Impact Sales VC Dawn Himes (Compass
Group) VC Clarice Turner (Papa Murphys) Staff
Liaison Ann Nickolas
Conference Event Planning Chair Ilisha Cooper
(Ecolab) SubChair Jill Prout (Kraft
Foodservice) SubChair Tracy Dubose (Schwanns
) Staff Liaison Anna Mason, Sue Couling
Membership Chair Morreen Bayles (Creative
Restaurant Sol.) VC Stephanie Merrifield (Dr.
Pepper/Snapple) VC Wendy Barth (Rich
Products) Staff Liaison Deanna Sharp
Recruitment Development Chair Stephanie Bailey
(General Mills) VC Michele Varian (Cracker
Barrel) Staff Liaison Deanna Sharp
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Emerging Leader Milestone
Emerging Leader Development SCC Lori Bierman
(Batrus Hollweg, Intl) EC Gretchen Sussman
(Primo Water) Staff Katie Chism, Sue Couling
Leadership Development
Emerging Leader Program Dev. Chair Sue Elliott
(Insight Exec. Coaching) SubChair Conference
Elaine Espy (KFC Corp) SubChair Sue Leary (Rich
Products) SubChair Barbie Karr (Farbest
Foods) Staff Liaison Katie Chism
Emerging Leader Event Management Chair Robin
Feldman (Kelloggs Food Away) SubChair RC
Desiree Logsdon (Bunn-O-Matic) SubChair LR Cathy
Coleman (Popeyes Chicken) Staff Liaison Sue
Couling
WFF Leadership Series Taskforce Chair Lisa
Failing (Sodexo) VC Karon Kemp-Radtke (Spartan
Computers) Staff Liaison Katie Chism
Book Clubs/Webinars (Ad-Hoc) Chair Lisa Walker
(Wendys Intl) VC KT McNamara VC Karen Hayes
(King Prince Seafood) Staff Liaison Katie
Chism, Beth Mohr
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Organizational Readiness Milestone
Organizational Readiness SCC Wendy Harkness
(Checkers/Rallys) EC Veena Puri Staff Ann
Nickolas
Organizational Development
Organizational Programs and Resources Chair
Sugi Randall VC Karen Braswell Staff Ann
Nickolas
WFF Organizational Tools (Taskforce) Chair Sandi
Clark Martin (Sodexo) VC Lisa Huck (DOT
Foods) Staff Ann Nickolas, Katie Chism
Ambassador Program Development Chair Jamice
Obianyo (Ecolab) VC Cheryl Fowlkes (Darden
Restaurants) Staff Liaison Deanna Sharp
WFF Leadership Competencies Chair Andy Simpson
(TGI Friday's Inc.) VC Mary Chapman (Chain
Leader) Staff Liaison Katie Chism, Julie Sturm
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Women In Top Jobs Milestone
Women in Top Jobs SCC Barbara Kane (Ecolab) EC
Debi Benedetti (Beyond the Possible) Staff Anna
Mason, Lynn Meloche
Executive Development
Executive Development Programming Chair
Carole Widemeyer (SCC) VC Michele Schmal
(NPD) SubChair Laura Fezouati (Solae,
Inc) SubChair Catherine Corley (Sams
Club) Staff Anna Mason, Lynn Meloche
Board Readiness Chair Karen Maier (Frischs
Restaurants) VC Sylvia Wulf Staff Liaison Lynn
Meloche, Julie Sturm
Mentor Program (Taskforce) Chair Linda Johnson
(Business Solutions Network) VC Akanksha Aga
(Johnson Wales University) Staff Liaison Sue
Couling
Entre/Owner Program Development Chair Kathleen
Wood (Kathleen Wood Partners) VC Karen Keown
(Chef Source, Inc) Staff Liaison Anna Mason
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Board Advisory Groups
Board Advisory Groups Chair Mary OBroin VC
Fritzi Woods Staff Linda Pharr
Strategic Planning Chair Susan Kujava (General
Mills) VC Marsha Falline SubChair NPD Susan
Weller (Conceptivity) Staff Liaison Lynn Meloche
Governance Chair Liisa Thomas(Winston Strawn
LLP)
Nominating Chair Julie Swan (Sysco Corporation)
Investment Chair Tom Sampson (Kraft Foodservice)
Legacy Chair TBD
Inclusion Chair Texanna Reeves (Sodexo) VC Min
Jung Tavella (Kelloggs)
Past Chair Chair Carla Cooper (PepsiCo
Foodservice)
Top To Top Chair Executive Committee
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Board Placement

• The path to the WFF Board begins with
  volunteering.
• Committee Member
• Committee Leadership
• Company Support

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WFF Cultural Principles
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Background

• Why it was Created?
• Create positive working relationship between
  staff and volunteers
• Evolution Tribal to Formal
• Ensure long-term vitality
• Who Participated?
• Executive Committee driven
• Cross Functional Taskforce of Volunteers Staff
• Facilitated Session
• Outcome
• Formalized Values for both internal and external
  use
• Determined Communication Strategy
• Alignment of values with mission Elevating
  Women Leaders

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WFF Cultural Principles

• Take Others With You We lead with a commitment
  to serve
• We are collaborative in our interactions.
• We are accessible and responsive.
• We coach, mentor, develop ourselves and others.
• We are a supportive community.
• Candor We speak the truth and seek the truth
• We foster a transparent environment promoting
  open and honest feedback.
• We engage in productive conflict on diverse
  points of view.
• We encourage vigorous debate and end with
  alignment.
• We are open to giving and receiving constructive
  coaching.

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WFF Cultural Principles

• Accountability We deliver on our stated
  commitments
• We make the best use of resources time, talent,
  financial or natural.
• We make mistakes and learn from them.
• We educate and influence the industry to achieve
  the mission of elevating women leaders.
• We recognize that our conduct reflects on
  ourselves and all those that touch WFF.
• Value Others We believe everyone contributes
  through their differences
• We assume positive intent in all situations.
• We require that inclusion be central to all that
  we do.
• We provide a safe environment where trying new
  things is encouraged.
• We seek to understand different perspectives and
  viewpoints.
• We have an attitude for gratitude.

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Your Role

• Demonstrate the principles
• committee members, staff, EC, board, 3rd party
  vendors, sponsors
• Incorporate into committee interaction
• Highlight those who also demonstrate
• Coaching tool
• Make them part of our DNA

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2009/2010 STRATEGIC PLAN OVERVIEW

STRATEGIC PLAN FOUNDATION

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STRATEGIC PLAN FOUNDATION
VISION, MISSION BRAND POSITIONING

To be recognized for leading the transformation
of the foodservice industry by enhancing the
industrys business performance through
gender-diverse leadership
VISION
Engage the foodservice industry to develop
leadership talent and ensure career advancement
for executive women
MISSION

The premier leadership development community for
collective insights and connections that empower
women in the foodservice industry to envision and
achieve their highest potential
BRAND POSITIONING
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2009/2010 ANNUAL BUSINESS PLAN

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2009/2010 ANNUAL BUSINESS PLAN
STRATEGIES

• Realign to Strategic plan and new committee
  organization

• Embed KPIs into appropriate committees

• Establish specific committee metrics including
  inclusion goals

• Streamline quarterly committee reporting

• Evaluate and optimize current programs

• Establish clear staff owners and process for
  standard/ad hoc reporting

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Ways of Working

• Roles
• Attributes
• Charter
• Reporting

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Committee Roles and Volunteer Attributes
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Role - Committee Chairs

• Lead committee in accomplishing the required work
  to deliver the ABPs including KPI delivery
  within required timelines and budget.
• Lead committee meetings including setting agenda
  and communication to participants
• Work with Vice Chair to set up and lead committee
  calls (incl. setting up calls, agendas and
  designating minute taking)
• Empowered to make decisions on
• Managing committee roster to include identifying
  and recruiting new members as needed
• Complete assignments of ABP to include
  identifying and stewarding resources,
  collaborating with other committees, and aligning
  with the overall objectives of the milestone
• Works closely with staff liaison to enable
  execution of ABP
• Updates SCC on progress against ABP initiatives,
  work with other committees within the milestone ,
  and seeks guidance on any exceptions to ABP

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Role - Staff

• Responsible for working closely with committee
  chairs (incl. development and execution of
  contracts from Committee proposals on behalf of
  WFF)
• Responsible for executing budget for assigned
  committee(s)
• Responsible for forwarding standard committee
  reports and updates of KPIs to Committee Chair
• Support Committee meetings by arranging meeting
  logistics including hotel booking as needed
  execute lodging contracts of behalf of WFF if
  required.
• Meet internally to share committee updates across
  other staff liaisons to ensure alignment
• Participate on all committee calls for their
  assigned committees
• Ensure that the committee work is aligned with
  the ABP
• Move critical issues up through the organization
  (with EC liaison) to EC if any deviations to ABP
  or financial goals arise.
• Be the go-to person for the committee chairs
• Provide copies of documents as needed to
  committee meetings.
• Identify any resource needs the committee has
  outside of their ABP/budget and work with SCC and
  EC liaison to request/gain approval

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Role - SCCs

• Lead and coach committee chairs across milestone
• Go-to resource for committee chairs for coaching
  or guidance on ABP exceptions or roadblocks
• Attend committee calls as often as possible or
  have one-on-one follow up calls with committee
  leaders
• Schedule quarterly calls with committee chairs
  within assigned milestone and include EC and
  Staff liaisons in those calls.
• Participate in quarterly WFF leadership calls
  that would include all SCC's, staff and EC
  liaisons to facilitate communication, dialogues
  between milestones and catch potential
  duplications, competing goals etc.
• Update EC Liaison on committee work across the
  milestone
• Highlight any issues by committee that require EC
  review
• Work closely with Staff Liaison to resolved
  committee issues as required
• Communicate across SCCs to share issues, best
  practices etc
• Send quarterly committee updates to EC Liaison
  for committees across milestone

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Role - EC Liaison

• Coaching and advising SCCs/Committee Chairs
• Routinely update EC on mission critical
  activities from committees within assigned
  milestone
• Bring ABP exceptions to EC for review and
  decisions (budget, activities etc.)
• Participate as needed on Committee Calls and SCC
  calls
• Participate in quarterly WFF leadership calls
  that would include all SCCs, staff and EC
  liaisons to facilitate communication, dialogues
  between milestones and catch potential
  duplications, competing goals etc
• Work with Staff liaison to help resolve any
  issues for assigned committee as needed.

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Attributes of An Effective WFF Volunteer

• Dedication to furthering the WFFs mission and
  vision
• Knowledge relevant to the committee or working
  groups purpose
• Enthusiasm to be a WFF brand ambassador
• Desire to develop your personal leadership
  competencies
• Willingness to learn from others
• Positive attitude and ability to be flexible
• Welcomes new ideas and embraces innovation

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What will you get out of Volunteering?

• Skill development in the WFF Core Competencies
• Ability to execute and measure results of an
  Annual Business Plan
• Multiple networking opportunities within
  committee and WFF
• Platform to achieve personal and professional
  goals and outcomes

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Volunteer Mission Statement

• Volunteer not only
• so you can build
• your resume,
• But also build yourself.

Created by 2008/2009 VRD Committee
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Volunteer TestimonialsLinda Sebock- Training and
Development Senior Manager White Castle System,
Inc.

• I must admit that being a volunteer last year was
  very intimidating at first. I felt like a kid on
  the first day of school attending the summer
  meeting in Atlanta. Will I fit in? Will they like
  me? Will I make some friends? Can I add value to
  the group? Will I like being a volunteer?  And
  without a doubt the answers were  YES! YES! YES!
  YES! YES! And within minutes I felt like I found
  my place, and we did meaningful work throughout
  the year and made a difference in the
  organization. I have attended WFF conferences
  before but, this last one, after the year of
  volunteering was the best yet! And I cannot wait
  for conference 2010 and our year ahead as a
  committee working together.

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Stephanie Bailey- Market ManagerGeneral Mills
Foodservice

• My volunteer time with WFF over the last eight
  years has been a highlight of my thirty plus year
  career in Foodservice even more in developing
  my growth as a leader. As I have been part of
  three different committees, it has given me the
  chance to see other women leaders in action
  (sometimes excellent, sometimes an Aha! moment I
  was not expecting) and very instrumental in my
  willingness to step up and take on additional
  responsibility as a Volunteer.
• The people I have met, those I have become
  friends with, those I have collaborated with to
  enhance the WFF experience for others, are too
  numerous to mention here but each hold a special
  place within me. Of course, as each person at WFF
  mentions, I have learned more than I have given.
• The volunteering experience forced me to really
  look at our competencies and take the time to see
  where I needed to increase my skills to deliver
  on my WFF commitments, career commitments,
  where I could use these skills in my personal
  life. I am now willing to speak in front of
  groups and offer my opinion and know others will
  listen and offer good feedback.
• Since Chairing the Volunteer Development
  committee, I now have the confidence to accept a
  Board membership for my home owners association
  feel confident in making decisions with five
  other members for our 173 homeowners.
• Take the chance, step up offer to do more than
  you think possible.

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Reporting
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2009/2010 COMMITTEE/SCC UPDATE TEMPLATE
COMMITTEE NAME EC SCC Chairman Vice
Chairman Staff Liaison Reporting Date
Status Timing Change Management Business
Benefits
Y
G
G
Objectives
Accomplishments (Since last update)
Issues/Resources
Milestones/Activities

• New Issues
• Outstanding Issues
• Resource Needs

KPI/Metrics
Risks
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Committee Charter

• Charter Definition
• What
• char ter a document setting forth the aims and
  principles of a united group
• A committee/task force charter is a written
  agreement which defines the committee/task force,
  establishes its purpose, clarifies the authority,
  and provides the committee/task force direction
  for its activities and how to do their collective
  work.
•  
• Why
• Just as a boat needs a charted course, the
  charter provides clear direction to the
  committee/task force members on all aspects of
  their journey together. A committee/task force is
  more likely to succeed if they have clarity and
  agreement about
• what they are to accomplish why they exist
• who they are responsible to
• what the committee/task force can and cannot do
• what the key tasks or responsibilities are

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WFF Website Committee Communities
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The WFF Website
Login Here
Go to www.womensfoodserviceforum.com
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Getting Started
Click on Committees
Select My Committees
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Click on a Committee you would like to view
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To View or Upload Documents
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Next Steps/Phase Two
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Work-Session Deliverables

• Walk through and review ABP in detail
• Note Exceptions to objectives and budgets
• Develop work-plan and roles within the committee
  (Sub-Committees and Leaders)
• Assign the following tasks
• Publish meeting agenda and take minutes
• Upload committee information onto the website
• Update and distribute Committee Report
• Establish meeting calendar for the year (regular
  conference calls)
• Complete Committee Charter Document and submit
  September 1st.

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Q A

• Virtual Summer Committee link on the WFF website
  www.womensfoodserviceforum.com
• This site will have all pertinent on-boarding
  documents to begin your volunteer year.
• For any other volunteer related questions please
  email volunteer_at_womensfoodserviceforum.com
• Contact your Staff Liaison with any additional
  questions

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WFF Social NetworkingStart the Volunteer Buzz

• WFF Website
• Linkedin Womens Foodservice Forum Group
• Facebook Become a fan of Womens Foodservice
  Forum
• Twitter WFFHQ