SPH Laptop Policy Changes

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SPH Laptop Policy Changes

• Coming January 2007

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Topics for Discussion

• Why are we doing this?
• Does this apply to my laptop?
• What is encryption?
• What is a cable lock?
• Laptop User Agreement
• Why about my personal laptop?
• How can XFiles help?
• Questions

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Why are we doing this?

• There has been no formal policy
• Recent University thefts
• New UT-System Audit Rules
• New BPMs affecting climate for change
• New UT System CISO, Safeboot contract
• Recent stories about laptop theft
• Its the right thing to do

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Does this apply to my laptop?

• Yes
• Any laptop from any fund source
• All laptops are considered controlled asset
  subject to all UT System regulations
• Regional campuses will be included later
• Personal laptop? (later in presentation)

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What is encryption?

• Definition encryption is the process of
  obscuring information to make it unreadable
  without special knowledge.
• UT System contract for Safeboot
• Whole Disk encryption will be deployed
• How/When/Who will this be done?
• Will I need a password?
• What else can Safeboot do?

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What is a cable lock?

• Physical lock with cable which attaches to your
  laptop and then to a stationary object.
• Easily to overcome for most thieves
• Designed to be an extra level of defense
• Defense in Depth solution
• IT Services will supply the locks. We have
  master keys for them.
• When do I use the lock?

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Laptop User Agreement

• Each school has their own agreement
• SPH agreements only covers laptop usage
• Simply covers the new policy framework
• (Review the agreement)
• Agreements will be kept on file in IT Services

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What about my personal laptop?

• Personal laptops, and for that matter home
  computers, must conform to UTHSC policy when
  connecting to our network.
• UTHSC will not provide licensing for encryption
  software for personal laptops at this time.
• A new website being developed will provide
  guidance on how to comply with these security
  requirements.

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How can XFiles help?

• The use of XFiles will eliminate the need to
  comply with policy.
• It can assist the user in recovery of data if the
  laptop is ever stolen
• Great place for backup of important data
• Provides peace of mind

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Questions

• When will we start and how will we know?
• Does Safeboot support Linux?
• Will this affect my laptops performance?