SBCIs Attendance Support Pilot Project

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Effective Safety Committees Do Not Fall Out of
The Sky Thursday October 1, 2009 Jessica
Burroughs, CRSP, CHSC SBCI Health Safety
Consultant
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Word Association

• When you hear the acronym JHSC or the term
  safety committee what do you think of?
• What does the term effective safety committee
  mean to you?

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Safety Committee is

• Legislated
• An Internal auditor or watchdog for OHS program
• Part of the Internal Responsibility System (IRS)

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The Safety Committee

• Is not the OHS Program
• Does not take the place of other safety programs

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The Safety Committee

• Does not involve employees only
• Does not relieve managers and supervisors of
  their legislated duties or direct
  responsibilities

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Efficient vs. Effective

• Efficient- doing something well
• Effective- doing the right thing

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Rate Your Committee

• Motivated, gets things done, cornerstone of
  program, focus of problem solving and safety
  promotion
• They meet, do some things OK, have trouble
  staying on track, basic function is to conduct
  inspections and review injuries

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Rate Your Committee

• Have not accomplished anything of value in past
  year, bored, on the edge
• Bring unions issues to the table.
• Continuous disagreement
• No committee at all.

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The Challenge

• Trend of streamlining and multi-tasking, the
  wearing of several hats
• May not even have dedicated resources to health
  and safety
• This can make safety committee effectiveness that
  much more important

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Internal Responsibility System (IRS)

• Everyone has direct responsibility
• Safe work
• Work and safety are not separate activities
• If achieved, everyone is doing safe work
• Initiative, improvement, on-going

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IRS Safety Committee

• Lead by example
• Safety committee has a key contributive part
• In health and safety in general, and
• In making the IRS work well

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What can Safety Committee Achieve?

• Safe work environment
• Better communication
• Reduction of injuries/ reduction in risk
• Prevention of injuries/elimination of risk
• Ensure that the OHS program runs like it is
  suppose to run
• Promotion of safe work
• Promotion of IRS

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What Makes Safety Committees Fail?

• No understanding of role responsibility
• No direction, leadership or vision
• No successes
• Frustration
• Boredom
• Why are we here?
• No support
• No meeting etiquette

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Possible Barriers to Success

• Lack of
• Commitment
• Expertise or training
• Teamwork
• Leadership
• Direction and goals
• Follow-up
• Focus on specific issues
• Preparation

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Best Practices- Membership

• Representation from all departments, locations,
  operations, division
• Legislation is minimum
• Fresh set of eyes
• Rotate members

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Best Practices- Membership

• Terms of service may be key
• Balance to be achieved
• Specific responsibilities defined for each member
• Participation

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Best Practices- Meeting logistics

• Terms of Reference
• Selection process
• Committee members
• Alternate members
• Certified members
• Replacement of certified members
• Selection of co-chairs
• Terms of service
• Outline purpose

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Best Practices- Meeting logistics

• (Terms of Reference contd)
• Meeting frequency
• Pre-schedule meeting dates
• How you will keep records and distribute
• Outline Recommendation process
• Postings
• Members names, location and contact info.

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Best Practices- Meeting logistics

• Sub-committees when needed
• Meeting frequency more than legislated minimum
• Ground rules

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21 days
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Best Practices Recommendations

• Answer these questions
• Has the risk of the hazard been assessed?
• Are there specific standards or legislation that
  apply?
• What other options are there? (describe each)
• How well will recommended option fix the
  problem/address the issue or reduce the risk?

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Best Practices Recommendations

• How long will it take to complete/implement/see
  results?
• How much will it cost?
• Who will be affected?
• Why did the committee decide to recommend this
  option?

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Best Practices - Goals

• What does your group want to achieve?
• What gets measured gets done
• Action plan assign responsibility, outline
  resources, timing

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Best Practices - Goals

• Align with organization
• Set reasonable, attainable goals
• Risk based

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Best Practices Problem solving

• Risk based approach
• Help to quantify problems or issues
• Help to prioritize
• Conflict ground rules
• Conflict resolution process

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Best Practices Decision Making

• Getting everyones input
• Silence does not always mean agreement
• Consensus

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Best Practices-Communication

• Postings
• Follow-up
• Contests
• Newsletters, envelope stuffers

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Best Practices OHS Program Review

• Incident investigation
• Near miss reporting and investigation
• First aid review
• Injury investigations and review
• Committee annual review of policies, procedures

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Best Practices-Professional Development

• Back to basics
• Safety committee member orientation
• Networking
• Outside people meet with committee
• Bring in outside speaker

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Best Practices-Professional Development

• Training
• Conflict resolution
• Meeting management
• Hazard Identification
• Risk assessment risk control
• Internal Responsibility
• Root cause analysis/ 5 Why
• Incident investigation

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Best Practices-Professional Development

• Team building
• Resources
• Journal subscription
• Magazine subscription
• Company ABC safety library or resource centre
• Digital camera/ video

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Best Practices-Celebrate successes

• Internal Responsibility System
• Committee achievements
• Acknowledge what is going well

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Keys to Success

• Visibility and recognition
• Credibility
• Quick wins

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Next Steps

• Gap analysis
• Needs assessment
• Safety committee market research

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Ask

• What does your organization want the safety
  committee to be?
• What does the safety committee want to be?

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Set a future vision

• Short term Long Term
• What could be
• What want to be
• Is the committee aligned with organizations
  business objectives?

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Resources

• Safe Manitoba- Seeing the Workplace With New
  Eyes Guide
• http//www.safemanitoba.com/seeing_the_workplace_w
  ith_new_eyes_guide.aspx
• Workwell Core Audit Element 5
• Joint Occupational Health Safety Committee
  Worksafe BC