CoreCT Vision Accounts Payable Module

1
Accounts Payable Module

• Module Integration
• Module Overview
• Key Features/System Benefits
• Process Walkthrough
• On-Line Walkthrough
• Questions/Clarifications

2
Module Integration
Projects/Grants Data
Asset Data
Copy PO/Recver
Asset Data
RTV
Asset Load
Projects/Grants Data
Vouchers (Inter-Unit)
Payables Process
Refunds
Journal Generator
Paymt file (Inter-Unit)
Grants
Note All dark blue objects are Phase 2
3
Module Overview
Define and Process Payments
Establish Pay Cycle
Define Payment Forms, Banks, Bank Accounts
Cancel Payments
Enter and Process Vouchers (invoices)
Forecast Cash Requirements
Process / Manage Payments
Process Escheats
Reconcile Bank Accounts
Reconcile AP Liabilities
Process Withholdings/ Garnishments
4
Key Features

• Minimal General Ledger Reconciliation
• System down-time eliminated at Fiscal Year End
• Non-Reportable Vendors Handled in Regular Vendor
  File
• Electronic Upload for high-volume Non-Reportable
  Vendors
• Foreign Mail handled easily

5
Key Features

• Automated Generation of Recurring Vouchers
• Electronic Voucher Approval to improve efficiency
• Agency level Voucher Entry, Approval Budget
  checking with real-time updating
• Payment Scheduling for better Cash Management
• Agency Payments consolidated by Vendor

6
Key Features

• Expanded Remittance Advice
• Increased functionality for Electronic Vendor
  Payments
• Optional use of Grouping Payment Vouchers
• Full Petty Cash functionality
• Enhanced Procurement Card payment processing

7
AP Process Flow- Enter and Process Voucher from
P.O.
1042-S APPLICABLE
PURCHASE ORDER
POST PROCESS PYMTS
CREATE VOUCHER
VENDOR INVOICE
BUDGET CHECK VOUCHER
MATCH VOUCHER
APPROVE VOUCHER
POST VOUCHER
PAYROLL PROCESS
ONE-TIME VENDOR VOUCHERS
Central Agency
ON-GOING VENDOR VOUCHERS
External Applications
HRMS PAYROLL (BENEFITS)
8
Process Walkthrough
Enter and Process Voucher

• Create Voucher from Purchase Order/Receiver
• Budget Check Voucher
• Match/Approve/Post Voucher
• Process Payment