MyFloridaMarketPlace CRB Meeting

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MyFloridaMarketPlace CRB Meeting October 27, 2006
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Agenda

• Opening Comments Agenda Review
• MFMP Upgrade Status
• Change Request review confirmation
• Communication Plan review
• Next Meeting Time / Location

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Ariba Buyer 8.2.2 Upgrade Plan Stage Status
Technical Infrastructure

Plan

Build
Test
Train
Deploy
Design
Accomplishments In progress Upcoming
Review of 318 current customizations/SIR Communication plan draft Installation of vanilla 8.2 kiosk Movement of 7.1 code to 8.2 Movement of 7.1 data to 8.2 data (1 of 3) Identification of functional enhancement possibilities Definition of current report inventory Initial analysis of agency workflows 8.2 roles/permission capability Development of 7.1 customized components Review of 8.2 test conditions Design of new key groups/roles/permissions Finalization of workflow analysis Data center relocation negotiations Enterprise reporting assessment Change Request evaluation Data scoping design Review final upgrade scope System Testing 3 passes beginning (11/3 2/9/07) Go/No go decision for April 07 (1/07) Implementation planning Ariba Sourcing upgrade planning UAT Script preparation Training preparation
Bold indicates CRB participation may be
requested
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Ariba Buyer 8.2.2 UpgradeDMS Specific Upgrade
Initiatives

• Workflow Role/Permission Analysis and
  Standardization
• Focus on adjusting workflows general clean up
• Reduce workflow regeneration
• Evaluate new roles/permissions
• Design data scoping
• Reporting
• Verify existing reports consolidate where
  feasible
• Design modified reporting capability with focus
  on FA
• Enhanced Training
• How do we ensure the right people get trained at
  the right time with the right information
• Effective communication throughout the upgrade
• Communication planning

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Upgrade Scope Baseline Potential functional
Changes?

• DMS Secretary Accenture Senior Executive met
  with agencies (AHCA, DEP, DOH, DOR, HSMV)
• Raised many issues historical and current
• Confirmed 5 key fixes for immediate focus
• Edit receipt after 24 hours
• Enterprise Reporting (functional usable
  operational fiscal reports)
• Minimize workflow regeneration super user
• Single system for payment/Mass edit IR
• System Performance
• For the upgrade, we may have an opportunity to
  add limited functionality for an April go live
  target
• Weve consolidated issues from lists (CRB list,
  Top 20, experience, statutory initiative)
• CRB to confirm the summary short term target list
  
• Accenture will evaluate the short term target
  list for effort impact
• Together (MFMP CRB) we will identify what can
  be done in the timeframe
• A plan for the implementation of the remaining
  CRs will be developed

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Potential Functional CR Presentation

• 2 files sent and attached
• CRB-102606-CR-List.xls
• CRB-102606-CR-Screenshots.doc

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Communication Plan Summary
Audience Frequency Vehicle Key Messages
CRB As needed/ At least Monthly Meetings Conference Calls Email Toolkit Postings Benefits of the Upgrade Discuss System Changes Status and Progression of the Upgrade Demo of the Upgrade Training/UAT Agency Impacts
User Group/ Agency Liaisons Quarterly/Monthly Meetings Conference Calls Email Toolkit Postings Benefits of the Upgrade Status and Progression of the Upgrade Demo of the Upgrade Training/UAT Agency Impacts
Purchasing Directors Monthly Meetings Status and Progression of the Upgrade Demo of the Upgrade
FASAASD Monthly Meetings Status and Progression of the Upgrade Demo of the Upgrade
Agency Executives As needed Agency Head Meeting Status and Progression of the Upgrade
All Users As needed/ As Directed by Liaisons Toolkit Postings/ As Requested by Liaisons Status and Progression of the Upgrade
Bold indicates primary communication vehicle.
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Whats next?

• Confirm the short term CR list by Tuesday,
  10/31/06, Close of business.
• Review the Communication Plan
• We will send the communication plan to all
  present and other CRB members not present
• Make revisions/comments to the document
• Please do not hesitate to contact any of us with
  questions or comments

Thank you!