AIRPORTS HELPING AIRPORTS: SEADOG and WESTDOG

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AIRPORTS HELPING AIRPORTSSEADOG and WESTDOG

• Jim Smith Fred McCosby

American Public University System
Savannah/Hilton Head International Airport
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American Public University System Educating
Those Who Serve
Disaster Operations Group

• Premise
• Airports are critical infrastructure to every
  region
• Timely airport recovery is essential to rescue
  and economic recovery efforts
• Airports can help airports better than other
  agencies

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Concept

• Airport-to-airport
• Regional approach
• Voluntary mutual aid
• Operational assistance during disasters
• Fast response to specific operational needs
• Born out of hurricane impacts
• Not threat-specific

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Existing Organizations

• SEADOG Southeast Airports Disaster Operations
  Group
• WESTDOG Western Airports Disaster Operations
  Group

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Context

• Regional
• SEADOG East Coast through Gulf Coast
• WESTDOG Roughly Denver west
• Aviation-specific assistance through EMAC
• Decentralized
• Basic operations governed by FAR139, TSR 1542,
  local governance common sense

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Typical of disasters but based on hurricane
experiences

• Urgent Needs of Impacted Airports

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PRIORITY SUPPLIES AND EQUIPMENT

• Fuel trucks
• Jet A
• AVGAS
• Unleaded
• Diesel

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AIRFIELD NEEDS

• Regulators
• Generators
• Airfield lighting
• Airfield signage
• ARFF equipment personnel

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LAW ENFORCEMENT

• Metro LEOs will be pulled from airport
  responsibilities
• Have a contingency plan
• Develop LEO command structure prior to landfall

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IMMEDIATE RECOVERY NEEDS

• Assessment and operations advisory teams
• GO Team comprised of structural, electrical,
• NAVAIDS, Airfield operations, Airport operations
  and engineer conduct initial assessment and
  arrive within 24 hours of disaster.
• Relief flights with essential needs for food,
  water, clothing and personal needs

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EMERGENCY OPERATIONS CENTER

• Coordinates FAA and DOT recovery efforts
• Obtains mission numbers from State EOC and
  coordinates airport recovery efforts
• State Aviation Directors should have a seat at
  the EOC

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Functions to support impacted airport

• Provide rapid assessment
• Establish liaison
• Supply skilled personnel
• Provide relief to resident staff impacted by
  prolonged high tempo disaster response and
  recovery operations
• Share specialized equipment
• Share lessons learned from disasters

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SEADOG
Mobile Communications Van
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Capabilities

• Self-sufficient
• Sustainable
• Full range of skill sets
• Quick response
• Technical support
• Own logistical and fiscal management

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Organization

• Based on shared goals
• Informal
• Based on pre-identified regional contact points
• Lead airport/LE/ARFF concept
• Works by push or pull

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SEADOG

• Born of Hurricanes

www.secaaae.org/Recovery20Models20Presentation.p
pt
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SEADOG

• Southwest Clearinghouse
• Houston Airport System
• Contact Bob White
• 281 233-1968
• 281 233-1994

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SEADOG

• Southeast Clearinghouse
• Savannah Airport Commission
• Contact Greg Kelly
• Fred McCosby
• 912 964-0514

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SEADOG

• Mideast Clearinghouse
• Greater Orlando Aviation Authority
• Contact Parker McClellan
• Tom Draper
• 407 825-2628

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SEADOG

• Midwest Clearinghouse
• Pensacola Regional Airport
• Contact Jim Ebanks
• 850 436-5000

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SEADOG

• Law Enforcement Coordinator
• Jacksonville Airport Authority
• Contact Sedric Rivers
• 904 741-2000

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SEADOG

• ARFF Coordinator
• Dallas Fort Worth Airport
• Fire Department
• Contact Alan Black
• Brian McKinney
• 972 574-4454

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SEADOG

• GO TEAM
• Dallas Fort Worth Airport
• Contact Brian McKinney
• 972 574-4454

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SEADOG Responses

• Ivan 2005 First SEADOG response - Pensacola
• Katrina 2005 New Orleans, Gulfport/Biloxi
• Rita 2005 Lake Charles, Beaumont/Port Arthur

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(No Transcript)
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Airport Response Katrina 2005
DAB
GPT
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Airport Response Katrina 2005
MSY
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Airport Response at Lake Charles Rita 2005
PHX
LCH
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Airport Response at Beaumont-Port Arthur Rita
2005
APA
SAN
BPT
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SEADOG Responses

• Stood up communications for other hurricanes
  (SEADOG-Lite) Gustav, Hannah, Ike
• Stood up alert with WESTDOG for San Diego fires

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WESTDOG

• Airports Helping Airports

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WESTDOG MEMBERS

• Membership list as of February 2009
• Point of contact

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Roles and Responsibilities
WESTDOG

• Lead Airport
• Designated every calendar year
• Admin Duties
• Assign personnel within your own organization to
  assist in Lead responsibilities
• Update MAP as needed
• Exercise notification procedures
• Coordinate conference calls
• Coordinate annual meeting

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Roles and Responsibilities
WESTDOG

• Lead Airport (cont)
• Activation Duties
• Lead response efforts as WIC
• Establish contact with impacted airport
• Coordinate with other AIRDOG groups, the
  associations, and govt agencies
• Coordinate conference calls phone bridge

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Roles and Responsibilities
WESTDOG

• Deputy Lead Airport
• Designated every calendar year
• Preferred to be gt300 miles from Lead
• Assists Lead

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WESTDOG
Roles and Responsibilities

• Participating Airports
• Complete affiliation form keep current
• Good faith effort to participate in WESTDOG
  efforts on regular basis
• Get to know your state EM so EMAC can be done
  efficiently during emergency
• If interested in deploying, coordinate with WIC
  to determine the who, what, when and where
• DO NOT SELF-DEPLOY

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This is Why!
WESTDOG SEADOG
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Triggers

• Need-based or threat-based
• Impacted or threatened airport requests aid
• SEADOG or WESTDOG coordinators offer aid prior to
  request
• DO NOT SELF-DEPLOY

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FAA Bridgeline

• Used to establish initial contact

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SEADOG

• AFFECTED AIRPORTS

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Gulfport one day before Katrina

• SEADOG/WESTDOG assistance premised on asking in
  advance when advanced warning of disaster is
  available.

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SEADOG

• Affected airports
• Contact respective clearinghouse 96 to 72 hours
  prior to landfall
• Provide a set of as builts, contact key
  personnel, and provide diagrams of the airfield
• An assessment go team will be staged and arrive
  within 24 hours of landfall

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SEADOG

• Affected airports (cont)
• Have key personnel available for the arrival of
  the go team
• An assessment go team will be staged and arrive
  within 24 hours of landfall
• Have key personnel available for the arrival of
  the go team

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SEADOG

• Responding airports
• Coordinate with designated clearinghouse leo /
  arff coordinator for deployment schedule and
  required resources
• Expect primitive conditions
• Responders should deploy with their own food,
  water, hygiene needs and fuel
• Be prepared for 5 day deployment

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Fiscal Issues

• Reimbursement
• Each airport seeks its own reimbursement
• Each airport must do own documentation
• Each airport must coordinate with state EMAC
  office (EMAC Mission Number)
• Liability EMAC covers
• Insurance EMAC covers

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EMAC, The Emergency Management Assistance
Compact, is a congressionally ratified
organization that provides form and structure to
interstate mutual aid.Through EMAC, a disaster
impacted state can request and receive assistance
from other member states quickly and efficiently,
resolving two key issues
LIABILITY AND REIMBURSEMENT
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Other Relationships

• FAA
• TSA
• State aviation divisions
• State local EOCs
• Airlines and ATA
• FEMA
• EMAC
• AAAE ACI-NA
• ENET (Index E ARFF Chiefs Association) ARFFWG
• ARFF support to MSY from BOS after Katrina

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Special Concerns

• Access (partnering)
• Airport information in advance
• NIMS/ICS implementation
• Interoperability
• Certification
• Credentialing
• Awareness updates at conferences

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Steps to create new DOG(I)

• Desire need
• Develop support by senior airport management
• Analysis of threats
• Exploration conference
• Feasibility discussions

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Steps to create new DOG(II)

• Identification of organizational structure
• Steering committee
• Identification of coordinators
• FEMA and EMAC recognition as official partner
  with authorization to work across state lines
• Publicity for group and services

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Sustaining a DOG

• Maintain communication year round
• Track expenses
• Perform after action reviews of assistance
  efforts
• Periodic review and update of plans
• Maintain dedicated web site
• Publicize success stories

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Benefits

• Trust goodwill insurance policy
• Maintaining staff for safe functioning of
  airports
• Enhanced protection of life and property
• COOP/COB of impacted airports
• Mitigate impact to critical infrastructure
• Improved preparedness at lower cost
• Major hubs can help protect feeder airports
  COOP/COB
• Responders gain experience and knowledge

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Next steps

• Streamline reimbursement process
• Create guidance templates for airport-specific
  disaster recovery plans
• Provide single designated place to which to
  direct aid requests
• Provide a dedicated clearinghouse or website for
  airport resources available for recovery
• NEWDOG? MIDDOG? MADDOG?
• National AIRDOG?

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• Through coordination, DOGs send the right aid at
  the right time, when it is needed and when it can
  be used.
• DO NOT SELF-DEPLOY

American Public University System Educating
Those Who Serve
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Why it works

• Airports conceptually grasp the unique mission of
  airports and know how to assist airports in a
  disaster.

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AcknowledgmentsThe following who provided
guidance, information, and slides.
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Questions and Comments?