Nexus Demonstration

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Nexus Demonstration

• See instructions to use this at
  http//www.oucs.ox.ac.uk/nexus/itss

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Nexus Fundamentals

• Rob Eadie
• Nexus Team

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Nexus
Collaboration
Availability
Tasks
Email
Meetings
To Dos
Room Bookings
Scheduling
Contacts
Sharing
Calendar
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Todays arrangements

• Your teacher is
• Your demonstrators are
• We finish at
• You should have Class notes Copies of
  slides

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Your safety is important

• Where is the fire exit?
• Beware of hazards
• Tripping over bags and coats
• Please report any equipment faults to us
• Let us know if you have any other concerns

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Your comfort is important

• The toilets are along the corridor outside the
  lecture rooms
• The rest area is where you registeredit has
  vending machines and a water cooler
• The seats at the computers are adjustable
• You can adjust the monitors for height, tilt and
  brightness

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Introduction to Presentation
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Topics in Presentation
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Working with Contact Lists
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If you

• send email
• plan meetings with colleagues
• use a shared calendar
• forget people from emails
• have problems keeping everyone up to date

You need distribution lists
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Typical Department
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Sending to a distribution list
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Distribution Lists
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Distribution Lists - Creating
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Distribution Lists Viewing Members
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Distribution Lists

• Notes on how to create distribution lists are
  available in pdf format
• You can find a link to them in WebLearn under the
  ITLP Portfoliohttp//tinyurl.com/portfolioITLP

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Using Contacts
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Electronic Business Cards
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Location of a contact from address details
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Can give you directions to the contact
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Editing a Business Card
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Viewing your Contacts
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View by Detailed Address
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View by Category
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Sending a Business Card
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Sending a Business Card
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Receiving a Business Card
When you receive a business card, just
right-click over the card to add it to your
contacts
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Journal Entries
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Creating a Journal Entry
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Viewing Journal Entries
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Displaying the Journal button
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Journal Entries - Automatically Recording
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Using Email
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Email Etiquette Some Tips

• Short is sweet
• Check your spelling
• Make the Subject line meaningful
• Watch what you say
• Avoid flamming, dont SHOUT
• Check attachments you send for viruses
• Protect the privacy of others

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Effective email Management Some tips

• Create a hierarchy of folders and name them
  sensibly
• Move messages out of the Inbox
• Optimise your 2Gb quota - delete emails you dont
  require immediately
• Use contact lists - avoids misspelling names,
  stores addresses reliably

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Instant search facility
For Windows XP users, youll need to install the
Windows Desktop Search component
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Managing your emails
Create some kind of structure
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Creating a Message Folder

• Use a meaningful name
• Move messages in the folder, (dragndrop, or
  with a rule)

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Recalling sent emails
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Creating Rules
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Rules to handle incoming emails
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Out of office assistant
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Setting out of office rules

• You can choose from people in your contact
  list(s) or from the Global Address List
• You can set up actions to handle incoming
  messages
• You can set up a custom reply

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Working with Calendars
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Creating a new calendar

• Select FilegtNewgtFolder
• Give it a meaningful name
• Select calendar items from the Folder contains
  drop-down
• Click on OK

• Click on the Calendar tab of the Navigation Pane
  to view the calendar

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Multiple calendars side by side
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Multiple calendars overlay mode
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Sharing a calendar
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Using a specific calendar
Tick the calendar(s) you want to work with
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Creating Appointments
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Creating appointments

• Fill in the details to create the appointment
• When saved, the appointment will appear in the
  calendar

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Making appointments private
If the calendar is shared, the people you share
it with will know you have an appointment, but
they will not be able to see any details of the
appointment
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Free and busy times
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Scheduling Meetings
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Scheduling meetings

• This is where we come back to distribution lists
• You can use your distribution list(s) you can
  plan meeting with people or groups of people from
  one meeting request
• You will be able to see when people are free and
  so choose a date suitable for everyone
• The recipients of you meeting request will then
  accept, reject or tentatively accept your
  proposed date

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Scheduling a meeting
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Scheduling a meeting
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Responding to requests
You can choose how you want to deal with meeting
requests by clicking the appropriate button in
the Respond toolbar
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Tracking meeting responses
You can track the progress by opening the event
in the calendar and pressing the tracking button
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Using categories, rules and tasks
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Using categories to manage items
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Applying categories to messages

• Group your messages according to your own
  categories
• Rules can be created to attach categories to
  incoming messages

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Create a rule to apply a category
Incoming messages are tagged with the ITSS-D
category
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To-do bar

• The To-Do Bar can show your upcoming appointments
  and flagged items
• The flags are even shadedthe brighter the flag,
  the closer you are to the due date of that
  particular task

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SharePoint
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SharePoint lists

• You can see your SharePoint Lists in the
  navigation pane of Outlook 2007
• Requires you enabling this from your SharePoint
  site

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Viewing shared files through Outlook 2007
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Delegate Access
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Delegating

• Invite others to share your information
• View another persons shared information
• Share Outlook folders
• Reply to another persons email on their behalf

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Granting access

• Thee levels of permission
• Reviewer
• Author
• Editor

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Other email clients
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Outlook 2003 Vs Outlook 2007

• Main differences fall into the following areas
• email
• calendar
• collaboration
• user interface / productivity
• search

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Outlook 2003 whats missing with email?

• Previewing attachments in emails
• Colour categories
• Delay message delivery
• Out of office scheduling
• Instant search

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Outlook 2003 whats missing with calendars?

• Viewing multiple calendars in overlay mode
• Calendar publishing / snapshot
• Calendar view showing tasks by day
• Share free / busy details
• Scheduling assistant
• Task integration on calendar

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Outlook 2003 what about collaboration?

• Shared workspace integration
• SharePoint lists

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Outlook 2003 what about the user interface /
productivity?
RSS feeds
To-Do Bar
Flag a message as task
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Thunderbird or other IMAP client?

• Youll be able to use email
• Individual Calendar plug-in is available -
  Lightning
• Need OWA to share information (not OWA light)

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Entourage 2008?

• Youll be able to use Entourage 2008 in much the
  same way as Outlook 2007
• The SharePoint lists feature is not available at
  the moment
• Install Exchange Web Services for better
  performance
• http//www.microsoft.com/mac/itpros/entourage-ews.
  mspx

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Entourage 2008 Calendar view
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Mac mail?

• Youll be able to use email
• Use separate iCal program for calendar
• Upgrade to Snow Leopard ?
• Snow Leopard is built with Exchange integration
• Mail, iCal and Address Book fully interact

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iCAl with Snow Leopard
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Outlook Web Access
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OWA Features Available
CalendaringView your calendar (day/week/month) Ma
ke events private Show time as busy Respond with
Accept, Decline, Tentative Track attendee meeting
responses Make a calendar event private Show
time as busy View a shared calendar Create a
recurring event Set a standard
workday Email Create/view email Reply to/
ForwardOut of Office message Create email
rulesSet message priority Request delivery
receiptRequest read receipt Recover deleted
items Full view of headers Contacts and
Tasks View University address book View
contacts Add contacts Edit contacts View
tasks Create tasks Edit tasks Other
features Spell checker Reading pane Notifications
and reminders Weekly calendar views Windows
SharePoint Services Compose messages by using
HTML Windows file share Integration Arrange
by Right-click menu Drag and drop Explicit
logon Type-down search Resource mailbox
management Appearance (colour scheme) Voicemail
options
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OWA Light Features Available
CalendaringMake events private Show time as
busy Respond with Accept, Decline,
Tentative Track attendee meeting responses Make
a calendar event private Show time as
busy View a shared calendar Create a recurring
event Set a standard workday Calendar day view
only Email Create/View email Reply
to/ForwardOut of Office message Contacts
and Tasks View University address book View
contacts Add contacts Edit contacts Other
features Arrange by (limited)
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Internet Explorer
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Internet Explorer Calendar View
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Other browsers OWA Light
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Other browsers Calendar view
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Other browsers Calendar view with Messageware
add-on
https//webmail.nexus.ox.ac.uk/owa
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Resources
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Nexus web pages

• http//www.oucs.ox.ac.uk/nexus
• http//tinyurl.com/portfolioITLP
• Links to on-line training materials
• Information on byte-size courses at OUCS
• Setup instructions for mail clients
• Quick start cards

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Thank You!

• Your feedback will be much appreciated
• Please look at the resource pages
• If you have any questions, please contact
• help_at_oucs.ox.ac.uk

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Questions?
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