The Tool Room Accounting

1
The Tool Room Accounting Control System (TRACS)
Overview Demostration

• Friday, March 13, 2009
• Presented by
• John Shelton
• Ryland Wiltshire

2
Background

• Today, many DoD tool room operations are
  performed manually.
• The management of Sets, Kits and Outfits (SKO) is
  based on subject matter expertise (subjective)
  verses real tool usage data (objective).
• Currently, there are DoD logistics information
  systems being developed, that are required to
  automate the tool room processes, but will not
  deliver the required functionality for at least 3
  to 4 years, if not longer.

3
TRACS Business Case

• Accountability
• Issue/Return of tools
• Inventory management and history
• Hand Receipts
• Safety
• Tracks calibration, services, load tests
  inspections
• Time
• Speeds tool issue and return process
• Rapid inventory process
• Tool Management
• Tracks tool usage so managers can recommend
  changes based on real data
• Tracks SKOs, special tools and command directed
  tools

When all are added together a cost savings can be
realized
4
TRACS Overview

• TRACS will enhance the DoDs ability to
  accurately track, account for, control and manage
  its SKOs and tool room operations.
• Developed in Alpha Five v9 a 4GL development
  tool.
• Operates as a stand alone system.
• Data transfer using standard USB ports and a
  portable media device (PMD).
• Designed to be a user-friendly.
• Can be configured to meet the individual unit
  needs.
• Hardware computer, 2 bar code scanners
• (attached portable) , bar code printer and a
  standard printer.

5
Initial Operating Capability (IOC)

• Issue and Return Tools
• Uses CAC and barcodes to checks if personnel are
  authorized to be issued tools.
• Checks to ensure the tool is not overdue
  calibration, service, load test or inspection.
• Allows user to generate a hand receipts when
  required.
• Tool Management
• Allows user to add, modify, and delete tools and
  enter warranty, calibration, service, load test
  and inspection information if required.
• Allows user to associated a tool to a Tool
  Category and Type.

6
Initial Operating Capability (IOC) Cont.

• Tool Category
• Allows the user to establish a Tool Category and
  then link it to a Tool Type.
• This allows the system to track tools by SKO,
  Special Tools, and/or Command Directed.
• Inventories
• Allows the user to conduct a Standard Inventory,
  based of an established inventory due date, using
  the portable barcode scanner.
• Allows the user to conduct a Rapid Inventory
  using the portable barcode scanner. (Note, unlike
  the standard inventory. The rapid inventory only
  logs what tool(s) are missing)

7
Initial Operating Capability (IOC) Cont.

• Organization Management
• Allows the user to establish and maintain an
  organization with all relative information.
• Personnel and Tools are linked to an
  organization.
• Personnel Management
• Allows the user to add and maintain a person and
  link them to an organization.
• Allows a user to assign roles and permissions.
• Import Handheld Data
• Allows the user import data from the handheld
  barcode scanner when a standard or rapid
  inventory is completed.

8
Initial Operating Capability (IOC) Cont.

• Reports Allows the user to review and generate a
  number of reports.
• Schedule Services Reports
• Tool Usage Reports
• Personnel Reports
• Tool Room Control Logs
• Inventory Reports
• General Tool Reports

9
Future Operating Capability (FOC)

• Tool Box Management
• Convert to a Web Base application
• Used Touch Screen Technology
• Send Tool Improvement Program Suggestions (TIPS)
• Establish TRACS Central a national level tool
  management data repository
• Interface with Global Combat Support System
  (GCSS) Family of Systems and other DoD Log
  Systems

10
Conclusion

• TRACS will provide DoD with
• An automated tool management system that will
  account for, manage, inventory and control tool
  issue and return.
• The ability to track the required warranty,
  service, calibration, load test and inspection of
  tools.
• Real objective tool usage data so timely and
  accurate SKO decisions can be made.
• The best of business technology that will save
  time and lower cost.

TRACS is the Right tool for the Right Job
11
Questions?