Access NI A Practical Workshop

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Access NI A Practical Workshop

• The Junction
• 28 May 2008

2
Aim

• To provide community groups with a practical
  examination of the Access NI service.

3
Why do we need Access NI?

• Access NI services can provide a safeguard to
  employers and those in their care, preventing
  crime and protecting the vulnerable. Some
  employers will be under a legal obligation to
  seek disclosures on potential employees.

4
Access NI Definitions

• Registered Body organisation registered with
  AccessNI
• to apply for and receive standard and enhanced
  disclosures.
• Umbrella Body registered body who countersigns
  applications for disclosures for other
  organisations.
• Disclosure certificate criminal history provided
  by AccessNI.
• Lead signatory person within registered body who
  is ultimately responsible for management of the
  disclosure process and relationship with
  AccessNI.
• Counter signatory any subsequent person
• within organisation to manage disclosure
  process.

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Checks Through an Umbrella Body

• Non Registered Body
• Recruits
• Completes part A
• Passes form to applicant
• Applicant
• Completes Part B and Part C
• Gives form back to Non Registered Body
• Non Registered Body
• Checks for accuracy / completeness
• Sends on to Umbrella Body

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Checks Through an Umbrella Body

• Umbrella Body
• Completes Parts E F G
• Countersigns form
• Forwards to Access NI
• Access NI
• Facilitates disclosure check
• Returns to Umbrella Body
• Umbrella Body returns to Non Registered Body
• Non Registered Body makes recruitment decision

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Standard / Enhanced checks

• Consider the degree if proximity to children /
• vulnerable groups
• Standard Exempted Question (ROA) and primarily
  positions with any access to children /
  vulnerable adults.
• Enhanced involved regularly in caring for,
  training, supervising or being in sole charge of
  children / vulnerable adults.

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When Should a Check be Requested?

• When you have
• completed all of the other stages of the
  recruitment process (e.g. interview scrutiny of
  references examination of qualifications)
• decided in principle to appoint the individual,
  subject to the results of a disclosure.
• You should have informed the potential employee
  from the outset that you would be seeking a
  disclosure.
•  

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Fees

• Access NI Charge
• Standard disclosure 28.
• Enhanced disclosure 30.
• Basic disclosure 26.
• AccessNI provide FREE disclosure checks for
  qualifying volunteers.
• NWVC apply a 5.00 administration charge for
  every check.

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Access NI Definition of a Volunteer

• anyone who gives their time in a position in a
  non-profit organisation, free of charge doing
  something for the good of the community or a
  voluntary group (for which they may get
  travelling and other out of pocket expenses) and
  which is not for their own benefit or for the
  benefit of a close relative.
• Exclusions
• Where the person is volunteering directly for a
  Statutory organisation or
• Where the person is volunteering for a not for
  profit organisation in a position which delivers
  statutory services under contract or in a
  specific project for which that organisation has
  received funding from the government which
  includes provision covering the costs of
  disclosures for volunteers.

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How North West VC can help

• Guidance on completing forms
• Verify Identification
• Track your disclosure applications and liaise
  with Access NI
• Provide help and support with child protection
  policies and procedure
• Provide Child Protection training tailored to
  your staff/volunteers

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Registering with North West VC

• Speak to a member of staff to discuss your
  recruitment needs
• Complete a registration form and Access NI user
  agreement
• Fees payable at point of application