FHWA REPORT TEATUG CONFERENCE

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FHWA REPORTTEA/TUG CONFERENCE

• DAYTONA BEACH, FL
• NOVEMER 2-4, 2005
• OFFICE OF PROGRAM
• ADMINISTRATION HIPA-10

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ESTIMATING THE GENERAL CONDITIONS

• General Conditions cost of trailer, temporary
  utility, cost of supervision.
• Sharpen your pencil It can kill you
• Process reviews indicate that some states are not
  estimating the cost of general conditions. Same
  cost is used for all projects.

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ESTIMATING THE GENERAL CONDITIONS

• Use CPM to justify completion date.
• Bring together the Estimator, Superintendent,
  Project Engineer, and Scheduler to properly cost
  the Liquidated Damages.
• Do not use same LD amount for all projects

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REPORTING REQIREMENTSFOR FHWA-45, FHWA-810, AND
FHWA-47

• FHWA-45
• Is required for all projects on the NHS gt
  500,000.
• Submit two weeks after the award of contract and
  no later than the fifth of the month after the
  end of the quarter.
• Information on bid prices for major items

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REPORTING

• FHWA-810 Bid tabulation
• Is required for all F-A const. project on the
  NHS.
• Submit to Division Administrator.
• Certified by STA official.
• Show details on 3 low bidders.
• Submit within two weeks of the award of contract.

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REPORTING

• FHWA-47 Record of materials
• Is required for all projects on the NHS that are
  1 million or more.
• Contractor completes at end of contract and
  submit to STA.
• Information on final costs of wages, salaries and
  materials used by the contractor.
• State DOT personnel verifies information.

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Common errors made on form FHWA-47

• Failure to complete all the pre-marked items on
  the form with asterisk
• Unreasonable gross labor earnings
• Lumber reported in board feet instead of thousand
  board feet

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COMMON ERRORS CONTD

• The cost of materials and labor is greater than
  the final construction cost (with no indication
  that the contractor lost money)
• Culvert sizes reported which do not exist

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Office of Program Administration

• UPDATE
• Vince Barone Is the team leader.
• The price trend historical data is available on
  web site.
• FHWA Form-45/47 study is still on going.

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Office of Program Administration

• UPDATE
• The GAO conducted a review of FHWA Form-45 State
  construction cost.
• Quality of the data was one big issue.
• You may view the report at www.gao.gov , Report
  is GAO-04-113R.

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Office of Program Administration

• The routing symbol is HIPA-10.
• Send all forms to Claretta Duren till further
  notice.
• Mr. Dwight A. Horne is the Office Director.
• The office staff directory can be found on the
  fhwa website www.fhwa.dot.gov
• Submit forms to FHWA, HIPA-10, Rm. 3134.

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Office of Program Administration

• GASB 34 data request
• If you need the historical data for price trends,
  send an e-mail to Ms. Duren www.claretta.duren_at_fh
  wa.dot.gov
• Or fax to 202-366-3988 with your name, company
  name, and address.
• Obtain software for imputing the data at
  www.fhwa.dot.gov/fedaid

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USEFUL HINTS

• Always report your project in a timely manner.
• Make sure all information is completed on the
  forms.
• Include your name and the State in the subject
  line of the e-mail.
• Not reporting the data may cause your State to
  lose funding.
• FHWA forms www.fhwa.dot.gov/programadmin/contract
  s/
• The States are to use the new FMIS Improvement
  type codes, not the work type codes.

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QUESTIONS ?