Letter Writing

1
Letter Writing

• Guidelines for writing a letter

2
Writing and Formatting a Business Letter

• Experts in business and government agree that the
  letters likely to get results are short, simple
  direct and human.

3
Good Rules to Follow

• Call the person by name.
• Tell what your letter is about in the first
  paragraph.
• Be honest
• Be clear and specific
• Use correct English
• Be positive and natural
• Edit, edit, edit!!!

4
General Information

• Letterhead- use if available. If not type a
  company, or your name and address across the top
  of the page.
• Date- Put the date in the left margin under the
  letterhead.
• Inside address- direct your letter to a specific
  person. Be accurate in spelling the name and
  address.
• Subject line- optional place at the left
  margin, be short and concise.
• Salutation- Use first name only if you personally
  know the person. Otherwise use a generalized
  salutation.
• Closing- Sincerely, or Sincerely Yours is
  appropriate unless you know the person personally
  the Best Regards is acceptable.
• Name Lines- Type your full name and title below
  your signature.
• Second page- head second page with three lines of
  information the name of the person or company
  the letter is addressed, the number 2 or page 2
  and the date. Place the information on three
  lines at the top margin or on one line across the
  top of the page.