MITs EHSMS Training System

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MITs EHS-MS Training System

• Pam Greenley, Katie Blass, Kevin Cunningham,
  Zhanna Davidovitz, Richard Fink, Laura Lucas,
  Judy Reilly, Jim Repa, Laurie Veal
• greenley_at_mit.edu

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EPA found common problems in environmental
management in higher education settings

• No organizational infrastructure for compliance
  with environmental laws locally and centrally
• No clear delineation of roles, responsibilities
  and accountability for compliance locally and
  centrally
• No systems approach to environmental management
• Inadequate institutional knowledge of materials
  in use locally for compliance and emergency
  response
• Inadequate regulatory training of faculty,
  principal investigators, staff and students who
  manage hazardous waste, chemicals and other
  regulated materials

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MIT Given 5 years to implement EHS-MS

• To avoid imposition of an industry-oriented EMS
  that relies on central command and control and
  wont work at MIT, we are designing an MIT EHS-MS
  that
• Is tailored and is a model for academic research
  institutions
• Makes compliance more efficient, easier to
  achieve
• Doesnt interfere with research/operations
• Achieves proper balance of local central roles
• Is client-serviced oriented

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EHS Management System Framework
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Themes of EHS-MS

• EHS not just E
• Collaboration- Our system not just EHS Office
  System
• Sustainability
• Maintain Best Practices
• Options

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Collaboration

• Communication studied campus successes and
  failures
• Faculty Committee
• Working Committee
• Visits to each department ( 40)
• Newsletter
• Project Teams
• New Organizational Structure

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New MIT EHS Organizational Structure
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Consent Decree Requirements for Training

• Phase I deliverable June 2002
• uniform training content for RCRA and SPCC
• Phase II deliverable May 2003
• An administratively feasible system for
  determining who needs what training
• A central training records database accessible
  by both EHS and DLCs
• Fully automated implementation - 2005

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EHS-MS Training System Requirements

• Collaborate with DLCs on training content
• System will allow DLCs to choose web, classroom
  or a mix
• Content can be delivered by EHS or qualified DLC
  member
• DLC or PI can add lab specific examples to
  uniform content
• Support training within the PI group
• Academic and non-academic DLCs included

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EHS-MS Training System Requirements

• Develop a Training Needs Assessment tool that
  determines an individuals training needs based
  on their reported job or research activities and
  their DLC affiliation, or their job title
• Ensure training sustainability by creating a
  system that tracks training requirements and
  training completed
• Notifications - Reminds trainees and EHS
  Coordinators when training is due
• Develop a central training records database where
  EHS has access to all and DLCs have access to
  only their portion.
• Develop integrated system of reports for tracking
  training.

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The EHS-MS Training System
Trainee Log-In
Training Needs Assessment
Web Course Delivery
Central Training Records Database
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Training Needs Assessment

• Option 1 self assessment/on-line interview
• Front end is a list of questions asking about
  research/job activities
• Trainee indicates which research/job functions
  apply (works with chemicals in a lab, etc.)
• Backend applies algorithms based on EHS and DLC
  rules to determine training needs
• Option 2 EHS curriculum based on job title
• Trainee Profile generated - list of regulatory,
  MIT, and DLC training requirements including
  frequency
• DLC preferences for type of training are only
  ones presented (web, classroom/video, or mix)
• Updated at least annually

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Assessment Example

• Indicates Works with hazardous chemicals in
  laboratories
• Managing Hazardous Waste web or classroom
• General Chemical Hygiene-web or classroom
• Lab Specific Chemical Hygiene- classroom
• Read Chemical Hygiene Plan
• Frequency at course level

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EPA Approved Web Course Content for RCRA and SPCC

• Collaboration to get content as relevant as
  possible for a diverse group.
• Allow previewing of content by trainees
• Use scenarios and activities to enhance
  interaction
• Haz Waste Quick Management Guide can be printed
  from course for posting
• Reference materials in course also on EHS website
• Course in progress or course completed data goes
  to central training records database
• Course completed by passing quiz/evaluation

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Classroom/Live Course Scheduling, Sign-up and
Completion

• EHS Training Registrar schedules course based on
  information from instructor
• EHS training needs linked to on-line course
  registration tool
• Trainee registers for course
• Trainee reminded (by email) about course
• Trainee attends course, completes
  quiz/evaluation, completes other requirements
• Record of those who have completed course and
  quiz/evaluation to central training records
  database

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Central Training Records Database

• Identity Information
• EHS Training needs based on assessment or job
  title
• Types and date of training completed
• Permissions to run reports
• EHS Office
• EHS Coordinators
• EHS Representatives
• EHS DLC admins
• PI
• DLC Heads/Deans

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Site for The Stata Center Frank Gehry
Associates, 2001
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Stata Center... Present
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