EDEN Metadata System

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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes
May 5, 2005
Data.More Data.and EDEN More Data
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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes
Demo
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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes
May 5, 2005

• Today
• Understand the concepts and purposes
• Review the relationships
• Review the actions to be taken
• Update historical metadata
• Collect comments
• Review timeline

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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes
May 5, 2005

• Today
• CD-ROM
• Draft User Guide
• Power Point
• SEAs historical metadata
• Ed Tech Plan Resources

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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes
May 5, 2005

• Today
• Questions for each SEA
• Preloading (Collections, More?)
• Defaults (Available, No Exceptions)
• Reports (CD-ROM)

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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes
May 5, 2005

• Whats in it for my SEA?
• Documentation and understanding of all the
  separate pieces that must come together for EDEN
  submissions
• Automated reporting to ED of the SEAs status and
  availability of data without a separate visit or
  data collection

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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes
May 5, 2005

• Whats in it for my SEA?
• Staff turnover insurance
• Carryover of the institutional knowledge of the
  EDEN processes from year to year
• Clear documentation of who is responsible for
  each piece of data

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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes
May 5, 2005

• Advice from the 2003 and 2004 site visitors
• Have only one or a small number of people
  entering the metadata.
• An advantage of the site visit was a set time to
  get everyone together to talk PBDMI. Do you want
  to schedule similar internal meetings?
• The new application is exception based, so it
  does not require all metadata to be entered.

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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes
May 5, 2005

• Advice from the 2003 and 2004 site visitors
• The application has been re-conceptualized to use
  the submission file perspective so SEAs planning
  can align with the final file structure.
• This metadata documentation process can be an
  opportunity for communication across program
  offices, IT, and SEA leadership.

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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes
EDEN has come a long way in defining data
elements, codes, and formats. SEAs are building
on EDENs standards.
The Alaska Department of Education and Early
Development (EED) Prepared for ESPs Data
Dictionary Development Project.
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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes

• The software application demonstrated today has
  two major purposes.
• Documentation by state education agencies (SEAs)
  of the data sources, definitions, and submission
  files for the 2005-06 EDEN data submissions.
• Collection by the U.S. Department of Education
  (ED) of the metadata describing each SEAs EDEN
  data.

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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes

• ESP has modified the PBDMI Element Software
  Version 2.9 to provide the following new
  functions.
• Display of element specifications for each
  submission format
• Alignment with the metadata dictionary for EDEN
• Enhanced description pages and reports for the
  SEAs data collections, source files, and EDEN
  data consolidation files
• Enhanced reports linking elements, data sources,
  and submission files
• Project management calendars pre-loaded with
  significant EDEN target dates for scheduling and
  tracking the progress of all EDEN-related SEA
  activities
• Hyperlink to the upload web site for transferring
  metadata files
• Automated upload and confirmation functions on
  the web page
• Query and standard report functions for ED staff,
  with designations of the status of each SEA and
  their metadata
• SEA definitions for state-defined terms

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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes
Demo
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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes
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EDEN Metadata System
EDEN Metadata System Managing EDEN Processes
May 5, 2005

• Today
• Questions for each SEA
• Preloading (Collections, More?)
• Defaults (Available, No Exceptions)
• Reports (CD-ROM)