eProtocol animal application

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eProtocol (animal) application

• comprehensive, institution-wide system for the
  submission, reviewing, and tracking of protocols
  for research and teaching activities involving
  live or dead vertebrate animals
• web-based
• requires a SUNetID in order to log in
• provides different features and functions
  depending on users role
• submitter
• manager
• reviewer
• Access eProtocol (animal) at the following web
  address http//aplac.stanford.edu.

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Creating a protocol

• Upon login, submitters see a home page that
  displays existing protocols associated with them
  and the protocols current status.
• The create protocol button is used to begin a
  new protocol.

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Creating a protocol - title, personnel info

• Title information is entered
• The personnel for the protocol are entered
• protocol director
• administrative contact
• co-protocol director
• other submitter
• Protocol is then initially saved in system (with
  a status of in preparation) and automatically
  assigned an ID number
• User may continue to enter information, or leave
  the system and return at a later time to continue
  with protocol entry

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Entering protocol data - species, are you using?

• Notice the left-hand menu bar that is now
  visible
• Information on the different species is entered
• Questions on the use of the specified species,
  collaboration with other institutions,
  bio-hazardous agents, radiological agents,
  equipment, and toxic agents are answered

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Entering protocol data funding sources

• If there is no funding, then the NONE box must
  be checked.

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Entering protocol data funding sources - GRANT

• Click the ADD button to enter grant information

• A new window opens where grant details are
  specified
• funds administered by Stanford, PAIRE, VA, Other
• SPO (Stanford internal tracking )
• Grant
• Funded by
• PI (not always the PD)
• other grant info

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Entering protocol data funding sources -
FELLOWSHIP

• Click the ADD button to enter fellowship
  information

• A new window opens where fellowship details are
  specified
• funds administered by Stanford, PAIRE, VA, Other
• other fellowship info

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Entering protocol data funding sources - GIFT

• Click the ADD button to enter gift funding
  information

• Name of donor and PTA number are entered

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Entering protocol data funding sources -
DEPARTMENT

• Click the ADD button to enter department funding
  information

• Name of department and PTA number are entered

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Entering protocol data funding sources - OTHER

• Click the ADD button to enter other funding
  information

• Other fund name and account number are entered

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Entering protocol data protocol information
1) Rationale
2) Procedures
3) Husbandry
4) Euthanasia
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Entering protocol data protocol information
5) Attachments
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Entering protocol data protocol information
5) Attachments (continued)
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Entering protocol data guidelines
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Entering protocol data certifications

• Department Chair approval is needed if animals
  are to be used in teaching, or if the protocol is
  not part of sponsored project
• Approval will be obtained during the
  comment/review cycle

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Entering protocol data check for completeness

• Shows which sections are not yet completed
• Provides quick links to those sections

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Entering protocol data submit form

• Once submitted protocol cannot be edited by
  submitter it is locked
• Panel manager assigns protocol to reviewers
• Once all comments from reviewers are collected,
  protocol is returned back to submitter with
  comments from reviewers
• Submitter can then respond to comments and edit
  protocol when appropriate

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eProtocol (animal) application

• to view a protcol, click on the Protocol ID
  number link and click OK

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eProtocol (animal) application

• navigate by using the left-hand menu bar

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eProtocol (animal) application

• for a quick view of the entire protocol, use
  print view

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eProtocol (animal) application

• to quickly navigate to attachments, use event
  history

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eProtocol (animal) application

• eProtocol frequently asked questions
  http//labanimals.stanford.edu/faq.htmleProtocol