NAF HR for SUPERVISORS

1
NAF HR for SUPERVISORS
2
EMPLOYEE BENEFITS SERVICES NAF HUMAN
RESOURCES AR 215-3, Chapter 15
3
EMPLOYEE BENEFITS

• ELIGIBILITY
• All Regular Employees
• - Regular Full Time
• - Regular Part Time
• - Regular Limited Tenure
• - Regular Seasonal

4
EMPLOYEE BENEFITS SERVICES

• NAF Retirement Plan
• NAF 401(k) Savings Plan
• NAF DOD Health Benefits Plan
• NAF Group Life Insurance
• Long Term Care
• Employee Assistance Program
• www.nafbenefits.com

5
EMPLOYEE ASSISTANCE PROGRAM

• Available to ALL Employees
• Management Referral
• Alcohol
• Drugs
• Indebtedness
• Anger Management
• Other personal problems that interfere with job
  performance
• Employees choice to participate

6
NAF WORKERS COMPENSATION PROGAMMWR NAFIAR
215-1, Chapter 14 Section XV
7
LEARNING OBJECTIVES

• Supervisors will be able to
• Briefly explain the program and service providers
• List applicable forms and their use
• Identify timelines for forms to be submitted
• Complete required forms and identify their
  responsibilities
• Briefly explain available employee options
• Research applicable regulations for additional
  information

8
SUPERVISORS ROLE

• Provide basic Workers Comp info to employees
• Insure safe work conditions, enforce safety
  regulations
• Send injured worker for medical treatment
• Complete claim forms in a timely manner
• Report all injuries promptly to CPAC NAF Division

9
SUPERVISORS ROLE contd

• Identify and challenge (controvert) questionable
  claims
• Keep in contact with employees during recovery
  period
• Assist employees in returning to work by
  providing work within employees work
  restrictions
• Represent agency interest in monitoring claims

10
CPAC NAF DIVISION ROLE

• Educate supervisors and employees on basic
  Workers Comp procedures
• Assist supervisors and injured workers with
  filing claims and communication with claims
  contractor
• Review all forms for completeness and consistency

11
NAF WORKERS COMPENSATION OVERSIGHT

• NAF Workers Compensation Program
• Army Central Insurance Fund
• The Summit Centre
• 4700 King Street 3rd Floor
• ATTN CFSC-FM-I
• Alexandria, VA 22302-4406
• [phone] or DSN 761-7319
• Current Claims Service Contractor
• BROADSPIRE
• P.O. Box 670688
• Houston, Tx 77267-0688
• [phone] or [phone]

12
APPLICABLE GUIDANCE AND LAWS

• Compensates employees injured on the job when in
  course and scope of employment
• Federal Law
• Nonappropriated Fund Instrumentalities Act
• Longshore Harbor Workers Compensation Act

13
WORKERS COMPENSATION BENEFITS

• For all NAF Employees
• Excludes off duty military
• Medical
• 100 of allowable medical expenses
• Medical Supplies
• Compensation
• 66-2/3 Average Weekly
• Three day waiting period
• Flexible employees are not paid for this period
• Regular employees are on sick leave or LWOP
• Waived if time loss exceeds 14 days
• Death
• Spouse and Dependents
• Funeral Expenses up to 3,000
• Personal Property (Not Covered)

14
Course and Scope of Employment

• Eating meals / snacks on premises
• Coffee breaks
• In parking facilities
• Driving to and from work generally not covered
• TDY case by case basis

15
ON-THE-JOB-INJURIES/ILLNESS

• Supervisor Responsibility
• Issue ensure completion of paperwork
• Submit to CPAC NAF Division within 3 days
• Report loss time every pay period
• Medical Authorization- LS-1 Part A
• Supervisor completes
• Medical AuthorizationLS-1-Part B
• Physician completes
• LS-201 - Employee Completes
• Employers 1st Report LS-202 - Supervisor
• completes

16
ON-THE-JOB-INJURIES/ILLNESS

• OTHER REPORTS
• LS-204-Follow up visits with physician
• LS-210 - Work/absence status every pay period
• Benefit Option Form - Pay Choices

17
LS-1 - MEDICAL AUTHORIZATION

• Employee takes this form to initial doctors
  visit
• Employer Authorizes Medical Treatment (Not
  payment)
• Broadspire confirms injury is work related before
  payment can be authorized
• Physician completes side 2
• Employee chooses physician

18
LS-1 - MEDICAL AUTHORIZATION (Continued)

• Supervisor completes Side 1
• 8 Signature of Authorizing Official
• - Manager or Supervisor
• 13 Claims Service Contractor BROADSPIRE
• Provide copy to employee and send to CPAC NAF
  Division

19

• COMPLETED BY SUPERVISOR
• All blocks must be filled
• 2 Standard NAFI Number
• 3 Date of Injury
• 10 SSN (Required)
• 13 First Day of Lost Time
• 15 Return to Work Date
• 22 Date Employer First
• Knew of Incident
• 26 Describe how accident
• occurred
• (How employee states)
• 27 Nature of Injury
• Identify body part affected
• (Do not attempt a diagnosis)

20
LS-202 - EMPLOYERS REPORT OF INJURY (Continued)

• Must be signed by Supervisor
• Send to CPAC NAF Division within 3 days of
  injury/notification
• This form starts the claim
• A delay in sending form will delay benefits to
  the employee
• May cost your NAFI money
• Department of Labor can fine NAFIs up to 10,000
  for noncompliance

21
LS-204 - PHYSICIANS SUPPLEMENTARY REPORT

• Employee takes to doctor on each visit
• Doctors office/hospital may submit equivalent
  documentation to support status of injury
• LS-204 documents the ongoing status of employees
  injury
• Must be completed when employee is ready to
  return to work
• Send to CPAC NAF Division

22
LS-210 - LOST TIME REPORT

• Supervisor reports lost time each pay period
  employee is off due to injury
• If employee goes to the doctor on the day they
  are injured, admin leave is authorized
• All time off is LWOP unless employee signs
  Benefit Option Form
• Must be signed by supervisor
• Make sure all blocks are completed
• Send to CPAC NAF Division

23
BENEFIT OPTION FORM

• If employee is in a regular position
• Employee has 2 Options
• Option I
• Use accrued sick or annual leave
• Employees pay and benefits will remain the same
• Once employees leave is exhausted
• In LWOP status retain workers compensation
  payments
• Sick Leave Re-Credited
• Employee required to endorse Broadspire check to
  
• employing NAFI
• Management required to deposit funds locally and
  notify NAF Financial Services who computes
  corrected time cards for manager signature in
  order for leave to be re-credited

24
BENEFIT OPTION FORM (Continued)

• Option II
• Leave Without Pay (LWOP)
• If employee does not sign a leave option
  agreement, LWOP is mandatory
• Will receive check from Broadspire
• Annual and sick leave stop accruing
• Contribution to 401(k) Retirement Plan stop
• Employees portion of the medical benefits stop
  being paid automatically
• - Employee will be responsible for payment of
  their contribution
• Check will be 2/3 their normal pay (not be taxed
  initially)
• 3-day waiting period
• If employee is out for more than 14 days due to
  injury, initial 3 days will be authorized for
  payment

25
EMPLOYEE RETURNS TO WORK/MODIFIED DUTY

• Claims Service Contractor should notify CPAC NAF
  when employee is released to modified or full
  duty
• If employee is released to modified duty
• NAF HRO will review all openings at the
  installation
• Identified position must be actual work
• Job description must be approved by physician
• After approval, job offer sent to employee by
  certified mail/return receipt requested
• When employee returns, supervisor explains duties
• CPAC NAF Division to notify claims service
  contractor in writing if modified duty
  unavailable
• Allows employee to make smooth transition back to
  work