Student Record Data Collection

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Student RecordData Collection
Virginia Department of Education Office of
Information Technology
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Discussion Points

• Overview of NCLB and State Data Requirements
• Data Elements of New Student Record Collection
• Scenarios and Questions
• (covered as they apply to the data element being
  discussed)
• Timeframes and Due Dates
• QAs

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Goals of NCLB

• All students will reach high standards in reading
  and math
• LEP students will become proficient in English
• All students will be taught by highly qualified
  teachers
• All students will have safe, drug-free learning
  environments
• All students will graduate

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NCLB Subpopulations

• Students from major racial and ethnic groups
• Limited English Proficient students
• Students with disabilities
• Students identified as Economically disadvantaged
• Students identified as Migrant
• Gender groups

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Performance Based Data Management Initiative
(PBDMI) Subpopulations

• Students identified as Immigrant
• Students identified as Refugee
• Students identified as Homeless
• Students identified as Gifted
• Students identified for Title I services
• Students enrolled in Career and Technical
  Education

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Other State Reporting Subpopulations

• Students identified as Gifted
• Students enrolled in IB programs
• Students taking AP courses/tests
• Students in GED programs
• Students in Dual Enrollment programs
• Non-public school students taking public school
  courses

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Accountability Areas

• Graduation Rate
• Dropout Rate
• Promotion/Retention
• Age/Grade
• Attendance

• Academic Performance
• Servicing centers and schools
• Tuition received/paid

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New Student Level Reporting

• Replaces
• ASR Stat (End-of-Year Collection)
• Report of Graduates (End-of-Year Collection)
• Report of Dropouts (End-of-Year and Fall
  Collections)
• Fall Membership (Fall Collection)
• An unknown number of new reports and tables
  specifically designed to collect NCLB data

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Due Dates

• End-of-the-Year 02-03 (for 02-03 school year)
• Due by September 15, 2003
• Fall 2003 (for 03-04 school year)
• As of October 1, 2003
• Due by October 15, 2003
• Spring 2004 (for 03-04 school year)
• As of March 31, 2004
• Due by April 15, 2004

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Data Elements of the Student Record
View Data Elements View Misc. Web Form
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Scenarios

• Membership
• Dropout
• Other

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Verification Reports

• End-of-the-Year 02-03
• Report of Graduates
• End-of-Year Student Report
• Fall 2003
• Report of Dropouts
• Graduation Rate
• Fall Membership
• ADM Projections and Misc. Membership

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Website

• www.pen.k12.va.us/VDOE/Publications/NCLB/student.h
  tml

• Data Elements
• Valid Codes
• Data Definitions
• E-Mail Archive

• Scenarios
• Issues Solutions
• Training Presentation
• Posted after Training

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Contact Information
Team Members Janet Christopher Gene Adkins April
Blunt Doris Brown Bernie Chamberlain Robyn
Lacks Mona Mallory Susan Williams

• E-Mail
• DataAdm_at_mail.vak12ed.edu
• Phone
• [phone]
• Fax
• [phone]

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Questions?