The Rest of the Suite

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The Rest of the Suite
CCCApply CCCTranUser Workshops 2009
CCCApply
April 2009
Rev. 1b
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The CCCApply Suite

• Standard Application
• CCCApply-en-Español (Spanish Application)
• BOG Fee Waiver Application
• CCCApply-International
• Process Manager

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Spanish Application
CCCApply-en-Español
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What Is CCCApply-en-Español?

• Not a separate application
• Add-on to Standard Application
• Provides toggled Spanish translations for all
  pages and pop-ups of Standard Application
• User can switch back and forth between English
  and Spanish at any time
• Flag in download indicates language at time of
  submission
• Other pages/functions in Spanish
• Logon Account creation Account recoveryMy
  Applications Privacy policy SLO survey

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Covers All Common Elements

• Prompts and instructions
• Menu items
• Error messages
• Navigation
• Help pop-ups
• School finders
• Standard introduction
• Exceptions college-custom items

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What the College Translates

• Custom portion of Introduction
• Not a toggled translation appears the same on
  English and Spanish pages
• College provides English and Spanish
  sequentially, or can use pop-up
• Supplemental Questions
• Now a toggled page (2009 updates)
• College provides English and Spanish
• Terms and majors

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A Look at the Spanish App

• http//beta.cccapply.org

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Summary of Benefits

• Supports applicants whose primary language is
  Spanish
• Improves accuracy of entries
• Reduces support calls by applicants who have
  difficulty in English
• No effect on downloads
• Annual updates include translation of all new
  text

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Adding the Spanish App

• Cost 3,700/yr
• Standard CCCApply discounts
• 15 for multi-college sign-up (3 or more)
• 35 for small college (5000 FTES or less)
• 10 for the complete CCCApply suite
• Annual price increases capped at 2
• Must subscribe to CCCApply Standard Application
• Typical implementation 1-2 weeks

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Questions?
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For More Information

• Beta site beta.cccapply.org/apply/spanish.asp
• Project website cccnext.net/cccapply/
• CCCApply Brochure
• Data Dictionary
• QuickStart Implementation Guide
• Contact Stephanie Lin at Xap or your Xap CSM

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BOG Fee WaiverApplication
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Financial Aid in CCCApply

• Informing
• CCCApply.org emphasizes financial aid
• Standard Application includes mandated
  acknowledgement of financial aid availability
• Identifying
• Applicants indicate financial need/interest
• FA flag identifies financial aid prospects
• Connecting
• Standard Application includes links to BOGFW,
  FAFSA
• CCCApply.org includes numerous FA links

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Links to BOGFW Application

• Direct link from Links Opportunities page after
  Standard App is submitted
• Colleges can link directly to the BOGFW App from
  their own websites
• Link from CCCApply.org

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Links to BOGFW Application
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BOGFW Application Basics

• Exactly the same questions as the paper
  application
• Updated each year
• Three application pages/screens
• 1 Personal info, Dependency status
• 2 Special Eligibilities (Veterans, Medal of
  Honor, 9/11 Victims, etc.)
• 3 Eligibility Method A (receiving assistance)
  and Method B (income)

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BOGFW Application Basics

• Shared features with Standard App
• Auto-populating forms
• My Applications
• Introduction page, college-customized
• Submission Confirmation page
• Identifies special documentation needed
• Control Center features
• View, print, and download applications
• Customizable download content schedule
• Optional business rules and custom emails

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Advantages of the Online App

• Based on previous answers, pages 2 3 ask
  relevant questions only
• For example, only questions for dependent or
  independent applicant (not both, as on paper app)
• Error checking
• Ensures responses where required
• Disallows conflicting answers
• Catches income addition errors

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Advantages of the Online App

• College receives electronic data
• No data entry requirements
• Algorithms determine eligibility
• Flag indicates eligibility per Method A, Method
  B, both, or neither
• Apps limited to 1 per year per college
• Electronic signature

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A Look at the BOGFW App
http//beta.cccapply.org
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Summary of Benefits

• Always matches official paper app
• Easier to fill out
• Fewer data errors
• Automatic submission confirmation
• Automatic list of needed documentation
• Automated dependency and eligibility
  determinations
• Electronic data

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Adding the BOGFW App

• Cost 2,100/yr
• Standard CCCApply discounts
• 15 for multi-college sign-up (3 or more)
• 35 for small college (5000 FTES or less)
• 10 for the complete CCCApply suite
• Annual price increases capped at 2
• Must subscribe to CCCApply Standard Application
• Typical implementation 2 weeks

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Questions?
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For More Information

• Beta site beta.cccapply.org/BOG_Waiver/
• Project website cccnext.net/cccapply/
• CCCApply Brochure
• Data Dictionary
• QuickStart Implementation Guide
• Contact Stephanie Lin at Xap or your Xap CSM

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InternationalApplication
CCCApply-International
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What Is CCCApply-International?

• Separate app for International Students
• Designed by international student admissions
  specialists and IT representatives
• Similar to Standard App, but with a modified
  question set
• International contact info
• Passport
• SEVIS
• TOEFL
• Calculated months of English instruction
• Dependents

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International App Basics

• Shared features with Standard App
• Auto-populating forms
• My Applications
• Introduction page, college-customized
• Submission Confirmation page
• Control Center features
• View, print, and download applications
• Customizable download content schedule
• Optional business rules and custom emails

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A Look at the International App

• http//beta.cccapply.org

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Applicant linking from a college website goes
directly to the colleges Introduction page
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Summary of Benefits

• Specialized questions for admitting International
  Students
• College customization, including supplemental
  questions
• Sophisticated error checking to ensure
  meaningful, consistent responses
• Common CCCApply download process
• Custom business rules and emails
• Updates managed by Steering Committee

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Process Manager

• A powerful program that facilitates collection of
  documentation and tracks student progress
• Previously bundled with International App now
  the two are available separate
• Could be used with Standard App and BOGFW App as
  well as International App
• Just a quick overview in this presentation

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Process Manager

• Facilitates collection of documentation and
  tracks student progress
• Add your own forms financial certifications,
  sponsor forms, photos, essays, etc.
• Customize for your application process, with
  steps, status, and instructions visible to the
  applicant and college
• Support electronic document submission
• Automate email messages
• Track correspondence and actions

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Student View Accessed from My Applications
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College View via Control Center
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Adding the International App

• Cost 9,000/yr with Process Manager
• 5,300/yr without
• Standard CCCApply discounts
• 15 for multi-college sign-up (3 or more)
• 35 for small college (5000 FTES or less)
• 10 for the complete CCCApply suite
• Annual price increases capped at 2
• Must subscribe to CCCApply Standard Application

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Questions?
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For More Information

• Beta site beta.cccapply.org/Apply/international.
  asp/
• Project website cccnext.net/cccapply/
• CCCApply Brochure
• Data Dictionary
• Contact Stephanie Lin at Xap or your Xap CSM

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Thank youfor attending!