Effective Club Management

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Effective Club Management
Prepared By Greg Bartz Area 5 Governor West
Burlington Camden Counties Date July 10, 2004
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TRAINING AGENDA

• Club Mission Statement
• Key Result Areas (Goals)
• Translating Goals into Action
• Tools for Club Record Keeping
• Monitoring Member Advancement Participation
• Scheduling of Club Meetings
• Communication Enabling Tools
• The Payoff of Effective Club Management
• The Importance of a Vision

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His Toastmasters VoiceMission Statement

• To Provide a Supportive and Positive Learning
  Environment Where Every Member has the
  Opportunity to Develop Communication and
  Leadership Skills that Foster Self Confidence,
  Personal Growth, Resulting in Maximum Achievement
  for both our Club and its Membership

Adapted from TM International Club Mission
Statement
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Key Result Areas (Club 6280)

• Perennial Recipient of the Toastmasters
  International Presidents Distinguished Club Award
  (July 2004 (GB)
  2005 (KM) 2006 (??TBD??) )
• Service as Area Governor, host and preside over
  Area Council (July 2004 to June 2005) (GB)
  (July 2005
  to June 2006) (??TBD ??)
• Conduct Success/Communication Program
  (Fall 2004) (??TBD??) Youth
  Leadership Program (Winter 2005) (??TBD??)
• Conduct Success/Leadership Program (Fall 2005)
  (GB)
• Advancements to Distinguished Toastmaster
  (July 2006 (GB) July 2008 (DR) )
• Attend District Conferences (Spring 2004 (GB)
  Fall 2004 (??TBD??))

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Key Result Areas (Continued)

• Attend Regional Conference (Spring 2005)
  (??TBD??), and International Conference
  (Summer 2004) (LG)
• Sponsor a New Club in our Area (July 2005) (GB),
  and Mentor New Club in our Area
  (June 2004 to Dec 2004) (GB RN)
• Host (2) Area Speech Contests in Consecutive
  Calendar Years (Fall 2004 (GB) Spring 2005
  (GB) )
• Teach at District Sponsored Club Officers
  Training
  (Winter 2004 (GB), Summer 2004 (GB) ,
  Winter 2005 (??TBD??) )
• Send (2) contestants to each Semi-Annual Speech
  Contest (Fall 2004 (??TBD??) , Spring 2005
  (??TBD??) )

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Translating Goals into Action

• Distinguished Club Plan Summary
• Club Member Speaking Goals

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Distinguished Club Plan Summary
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(No Transcript)
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Distinguished Club Plan Summary (Example) His
Toastmasters Voice 6280
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(No Transcript)
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Club Member Speaking Goals
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(No Transcript)
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Monitoring Member Participation Advancement

• Club Membership Roster and Advancements
• Attendance Participation Records

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(No Transcript)
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(No Transcript)
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Attendance and Participation Records
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(No Transcript)
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Scheduling of Club Meetings

• Information From Tools Simplifies Program
  Scheduling
• Previous attendance and participation records
• Individual member speaking goals
• Distinguished Club Success Plan
• Advancement Records

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(No Transcript)
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Enabling Club Communication

• Roster and advancement records distributed via
  e-mail
• Not posted on our web site to protect members
  personal information
• Latest information is posted on our club website
• Club Schedule
• Distinguished Club plan summary status
• Member speaking goals
• Post latest success stories of our members
• Club News Letter
• Promote Club goals status at least monthly at
  Board Meeting and at Regular club meetings

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Tools are available from our website
http//histmvoice.tripod.com/
Click this link for Club Management Templates
Click
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!!!! Other Club Management Software is Available
Via the Toastmasters International Web Site
!!! http//www.toastmasters.org gtgtInformation
for Members gtgt Club Management Software
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• Additional Tools and Templates Available from our
  Web Site (i.e. Those Not Shown in Todays)
• Meeting Agenda
• Meeting Sign-in Sheet
• Detailed Action Plans
• Shared Vision, Mission Goals
• Club Annual Budget
• Treasurers Report
• This Presentation

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The Payoff of Effective Club Management
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PR E S I D E N T S
S E L E C T
D I S T
Our Club Begins To Use Tools
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Every Club Needs a Vision
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His Toastmasters Voice Vision
Statement

• To Be the Leading Club in our Area in Education,
  Leadership, Advancement Involvement in
  Activities Beyond the Club Level

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Every Club Deserves to Be a
Distinguished ClubWhy Not Yours?