Managing Performance Based Funding at SubRecipients level

1
Managing Performance Based Funding at
Sub-Recipients level

• Presented by Cambodia Team
• 03-05 Sept 2007
• Bali, Indonesia

2
Background

• The PR in Cambodia is the Ministry of Health
• GF Rounds 1,2,4 and 5 funds, with approval for
  Round 6 and PGA under negotiation
• PR is not an implementer, but works through
  National Programs, Government institutions, NGOs
  and client groups with varying capacity
• Currently PR has 46 MoAs
• HIV/AIDS-29
• TB-6
• Malaria-8
• HSS-3

3
Tools for Managing SRs

• Project design review approved proposal (ME,
  Finance and Procurement)
• Capacity assessment determine level of PR
  involvement needed
• Guideline and training
• Quarterly meeting and semi-annual meeting
• Quarterly office and field visits
• Review and compile SR reports
• Centralize procurement for ARV/OI drugs at PR
  only
• Audit follow up
• Coordination with CCC/CCM TRP, LFA and GFATM

4
Managing Disbursement of Fund to SRs

• PR reviewing the SRs ongoing -progress update
  and DR reports
• Through indictor data
• Finance and procurement reports
• compile SRs reports
• Reviewed by Technical panel
• Endorsed by CCC/CCM
• Verified by LFA
• Approved by GF
• Cash disbursements to SRs are based on LFA
  assessment
• PR may use funds retained for drugs to loan to
  SRs that face cash shortfall
• Withhold disbursement of fund when SR does not
  submit Audit report
• PR focuses on capacity building of weaker SRs to
  improve performance

5
Challenges (1)

• No guideline from GF on SR/SSR management
• PR not involved in the proposal development
• Big differences in capacity of SRs and some SRs
  have several SSRs.
• Multiple donors for SRs lead to confusion
• Some SR reports are incomplete and inaccurate
• Some SRs show program achievements without
  corresponding finance performance

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Challenges (2)

• Many layers of performance review causes delays
• Late disbursement from GF cause implementation
  delays for SRs
• LFA as audit agency has limited capacity for
  assessing programmatic performance.
• Some recommendations from LFA not discusses with
  PR
• Phase one assessment process and revision of
  Phase 2 budget not clearly explained.

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Managing these challenges

• Develop guidelines
• Provide capacity building/training
• Monitor and manage weaker SRs
• Coach SRs on reporting
• Communicate with SRs, LFA and GF to resolve
  issues
• Develop bulletin and website

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Recommendations

• Clear guidelines from GF on managing SRs
• Speed up disbursement of funds or lengthen the
  buffer period.
• Standardize procedures and clarify instructions
  for SR and PR reporting
• Streamline disbursement request review now LFA
  P.Penh, LFA Hanoi, LFA SFO, GFATM FPM and GFATM
  technical team.

9
THANK YOU