Factual Resume Workshop The UCI Libraries

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Factual Resume WorkshopThe UCI Libraries
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Goals for the Factual Resume Workshop

• What information is included in a Factual Resume?
• How is it organized?
• What is important in your description of
  significance of activities?
• When should attachments be included?
• How do I put the packet together?

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What is a Factual Resume?

• Part of the materials supplied by the candidate
  for inclusion in the review record (Academic
  Personnel Procedures for LibrariansAPP-L, p. 34)
• Factual Resume
• Supplementary material /Attachments
• Position Profile

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What is a Factual Resume?

• Description from APP-L, p. 34
• "The factual resume is a concise overview whose
  purpose is to draw reviewers' attention to the
  most significant activities engaged in under each
  of the criteria, as applicable, during the period
  under review, indicating the level of
  participation and contribution."

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What is a Factual Resume?

• Documents your activities and accomplishments for
  period under review
• Plays an important role at all levels of review
• Informs Review Initiator and other review levels
  of your activities and accomplishments
• Is selective includes significant activities
• Should not be evaluative or opinionated, but
  should indicate the impact or significance of
  activities
• Should not be difficult or onerous to prepare

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Gathering the information

• Determine the review period
• See APP-L, p.29
• Identified in the letter sent to you by the AUL
  for Administrative Services initiating your
  review

Sample Header
Jane Smith Factual Resume Review Period October
1, 2004 September 30, 2007
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Gathering the Information

• Methods of keeping/gathering information
• Annual plans
• Notes from meetings with RI and others
• Oracle calendar
• File folders containing information about
  activities as they occur
• E-mail folders

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Gathering the information

• Determine which activities to include
• Use judgement
• Quality is more important than quantity
• Include only significant activities
• Significant activities include
• Groups/team participation, membership, activities
• Projects in which you played a role
• Key accomplishments important to your position
• Professional memberships, conferences attended,
  offices held

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Organizing the Information

• Use the Factual Resume Guidelines for
  Librarians
• Linked on the Library Human Resources web page
  (http//hr.lib.uci.edu/performanceevaluations/fact
  ual_resume_guidelines.pdf)
• also in the APP-L, Appendix A

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Organizing the Information

• Placement and description of activities within
  the criteria (Guidelines, p. 2 APP-L, p. 73)
• See the table Factual Resume Activities Listed
  by Criterion
• Linked on the Library Human Resources web
  page(http//hr.lib.uci.edu/performanceevaluations
  /factual_resume_chart.pdf)

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Organizing the information

• Organize factual resume by criteria beginning
  with Criterion 1 activities
• Not necessary to list a criterion in which there
  is no activity
• Use outline form described under Format and
  Content in Guidelines, p. 2 (APP-L p. 72)

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Organizing the information

• Within the criteria, list most recent activities
  first
• Under Criterion 1 organize by functional areas
  (if appropriate) with most important functions
  first
• Provide inclusive dates for the activity
• - Play close attention to dates
• - Include only activities within the current
  review period. Overlap may occur.
• Number each page

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Describing your activities

• Provide a description of the significance of each
  activity
• Keep the descriptions brief and to the point
• Begin sentences or phrases with active verbs
• Participated
• Worked
• Organized

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Describing your activities

• Omit attendance at internal library events unless
  significant to your accomplishments
• Include memberships on list-servs only if you are
  a moderator or developer of the list.

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Sample entries by Criteria
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Attachments

• Attachments are optional, not required
• May be beneficial for promotion, career status,
  or distinguished actions
• Be selective you do not need to include
  everything rather, include outstanding or
  representative samples

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Attachments

• Include items that would serve to inform all
  review levels of the significance or importance
  of your activity such as
• Published scholarly articles
• Presentations at a professional conference
• Major report for library or professional
  committee when chair
• Web sites or course pages you have developed

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Attachments

• Identify each attachment with a number or letter
• Make sure attachments are properly identified in
  your Factual Resume
• Prepare a Table of Contents identifying each
  attachment in order

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Assembling your Review Record
Follow the Candidates Review Record Assembly
Guidelines to put your packet together.
Linked on the Library Human Resources
websitehttp//hr.lib.uci.edu/performanceevaluati
ons/UCI-LIB-04-CandidatesAssembly.pdf Give
packet to your Review Initiator by the deadline
noted on the review calendar.
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Questions? Contact Kathryn KjaerAcademic
Personnel Coordinator824-8521kkjaer_at_uci.edu