User Group Presentation Release 2.18 No Meeting

1
User Group Presentation Release 2.18(No
Meeting)
2
Overview Release 2.18 HighlightsBlack font
See Screen Shot in Presentation for more detailed
explanationBlue font No Screen Shot in
Presentation

• GLOBAL CHANGES
• Technical tracking fields have been removed from
  launch pages (Ticket 13235).
• System automatically closes blank web page that
  appears when attachment is opened (Ticket 19858)
• Save and Return to Main buttons have been
  changed to Save and Start Workflow where
  appropriate (Ticket 20091)
• Principle Investigator name now works in the
  Public Search when PI has been identified by
  recipient using the Manage Recipient Users
  feature. (Ticket 20980)
• For FALD Access to FinLitLog entries for a
  document are now always accessible with or
  without a task on the document (Ticket 23586)
• Link to Help Desk Phone number is easier to find
  when password assistance is needed (Ticket 23610)
  
• Incorrect URL on Progress Report Notifications
  has been fixed. (Ticket 24774)
• INBOX Tab
• All notifications are now included in
  Notifications section of users inbox some
  previously only went out via email. (Ticket
  24086)
• APPLICATION Tab
• Project Dates have been added to Application
  Header and Application Submission Type has been
  removed. (Ticket 2531)
• FAIS Document has been modified so that scope of
  work fits within the width of a printed page and
  does not get cut off on the left side. (Ticket
  2789)

3
Overview Release 2.18 Highlights (cont.)Black
font See Screen Shot in Presentation for more
detailed explanationBlue font No Screen Shot
in Presentation

• APPLICATION Tab (continued)
• Asterisks () have been added to Authorizing
  Official, Requestor, and ACCS Lines fields of the
  Procurement Request Details page to show that
  they are required. (Ticket 12937)
• Program Officer award reassignment feature has
  been fixed to include reassignment of tasks for
  associated Progress Reports. (Ticket 17737)
• For GMD Cost Analysis data is saved when
  validation fails so that it does not have to be
  re-entered. (Ticket 18702)
• Recipient Name in Award File Header and on FAIS
  sheet now comes from the Associated Organization
  record in the database, not from the Legal Name
  field on the SF-424. (Ticket 20768)
• Proposal Number field on the Application Details
  page now displays a full 20 characters.
  Previously some characters were cut off on the
  display if the Proposal Number was long. (Ticket
  20788)
• Application Rejection letter has been enhanced to
  display Application Title, RFA Name, and FFO
  Number. Also a cc of the rejection notice is
  now sent to the Program Officer who initiates the
  rejection notice (Ticket 22027)
• On Conduct Negotiations screen the error message
  referring to the Authorizing Official has been
  fixed to refer to the Authorized Representative
  (Ticket 23257)
• AWARD Tab
• The SAC Report buttons on the Award Package
  Details (CD-450) and Amendment (CD-451) screens
  have been changed to Special Award Conditions .
  (Ticket 6033)

4
Overview Release 2.18 Highlights (cont.)Black
font See Screen Shot in Presentation for more
detailed explanationBlue font No Screen Shot
in Presentation

• AWARD Tab (continued)
• Users can now change amount of Partial Funding up
  to the time that the Authorizing Official signs
  off on the Procurement Request. (Ticket 11935)
• SF-272 Report Frequency field of the Grants File
  Header now indicates that NON-ASAP recipients
  must use SF-270 for payments. (Ticket 12991)
• Notifications are sent to Authorized Rep and
  Program Officer when recipient attempts to submit
  a No-Cost Extension WITH Expanded Authority
  within 10 days of the award. (Ticket 13007
  fixed in previous release except notifications)
• Problem with accessing, and notification of,
  declined awards in Grants Online has been fixed.
  Notification will go to Grants Officer, Grants
  Specialist, and Program Officer (Ticket 17147)
• When searching for awards, recipients will no
  longer be able to see Pending awards that have
  been signed by the Grants Officer but have not
  yet completed the CBS/ASAP process. New Pending
  statuses Pending Offer and Pending
  Acceptance (Tickets 19245, 22219)
• Statuses for rejected SF-270 and rejected Award
  Action Requests are now displayed properly.
  (Tickets 19601, 19638)
• Transaction Date has replaced Amendment Number in
  list of draw downs (Ticket 19946)
• Generation of Final Report Due notifications has
  been fixed for those that are more than 2 weeks
  in the future. (Ticket 20523)
• When creating a SF-272A, withdrawn or FINAL
  SF-272s will no longer be available. (Tickets
  20922, 24353)
• Amendment is now locked for CAMS 1st and 2nd
  approvers. (Ticket 21342)

5
Overview Release 2.18 Highlights (cont.)Black
font See Screen Shot in Presentation for more
detailed explanationBlue font No Screen Shot
in Presentation

• AWARD Tab (continued)
• Notifications are now properly generated upon
  Grants Officer approval of non-Amendment Award
  Action Requests. (Ticket 21452)
• An Internal Use Only comment feature has been
  added to Progress and Financial reports. (Ticket
  22395)
• For Recipients - Problem with display of certain
  recipient workflow has been fixed. (Ticket 22792)
• For GMD Upgrades have been made to the
  Enforcement functionality. ( Ticket 22985)
• For Recipients List of available Grants Online
  roles has been updated to include all recipient
  roles previously Submitting roles were not
  available on the drop down list. (Ticket 22999)
• For Recipients An Instructions link has been
  added to the details pages for the SF-272 and
  SF-269 displaying a copy of the instructions from
  the OMB form. (Ticket 23237)
• For FALD - Problem with Award Action Request
  workflow at FALD has been resolved. (Ticket
  23336)
• Workflow for declined amendments has been updated
  to include steps for GMD acknowledgement and CBS
  de-obligation (if funded). These steps were
  added for declined new awards in the previous
  release. (Ticket 23380)
• A NEW Award Action Request has been created for
  Termination for Convenience. (Ticket 23482)
• Status of reports is now properly set to
  Delinquent when report has been returned to the
  recipient and not re-submitted for over 30 days.
  (Ticket 24246)

6
Remove items from Launch Pages (Ticket 13235)
OLD
NEW
7
Remove items from Launch Pages (Ticket 13235)
cont.
OLD
NEW
8
Change Save and Return to Main button to Save
and Start Workflow (Ticket 20091)
1) Project Progress Report 2) SF-269 3)
SF-272 4) SF-270 5) Award Action Request
6) Input Paper Application 7) Enforcement -
Suspension (GMD) 8) Enforcement - Termination
(GMD) 9) Amendment (GMD) 10) Partial Funding
NOTE Additional guidance added to Workflow
Warning message to direct users back to Inbox to
forward the document
9
Link to Help Desk Phone number for new password
is more obvious (Ticket 23610)
OLD
NEW
10
All Notifications are now included in
Notifications section of users inbox (Ticket
24086)

• Delinquent PPR Notification
• Delinquent Report Notification
• Due FFR Notification
• Due PPR Notification
• Manage Award Users Pending
• Report Enforcement Notification
• Review Synopsis Pending
• RFA Notify Recipients Pending
• RFA Post Application Package Pending
• RFA Publish Pending
• RFA Review Pending
• Upcoming FFR Notification
• Upcoming PPR Notification

These notifications were previously sent out via
email but were not copied to the Notifications
section of the Inbox.
11
Changes to Application Header (Ticket 2531)
OLD
NEW
12
Scope of Work on FAIS Sheet fits printed page
(Ticket 2789)
OLD
NEW
13
SAC Report button changed to Special Award
Conditions (Ticket 6033)
OLD
NEW
14
SF-270 indicator is now in SF-272 Frequency Field
of Grants File Header. (Ticket 12991)
15
Transaction Date added to list of Drawdowns
(Ticket 19946)
16
New Internal Comments Feature for Financial and
Progress Reports (Ticket 22395)
Read this Note!
17
New AAR - Termination for Convenience (Ticket
23482)
18
Additional Resources

• GrantsOnline.QandA_at_noaa.gov
• GrantsOnline.HelpDesk_at_noaa.gov
• [phone]
• [phone] (1-877-NOAAGRT)
• Grants Online PMO Website at www.ofa.noaa.gov/gra
  ntsonline to Access
• Grants Online Training/Support Resources
• Frequently Asked Questions
• Whats New page