Continuous Improvement

1
Continuous Improvement Monitoring System (CIMS)
2

• A presentation for ISD Special Education
  Directors
• September 18, 2008

2
Project Status September 18, 2008

• Nine months into 18-month design to launch
  process
• Important dates
• November 2007January 2008Stakeholder interviews
• JanuaryJune 2008Design team convenes
• June 9, 2008Design team issues recommendations

3
Project Status (cont.)

• July 17, 2008OSE/EIS signs off on conceptual
  plan gives go-ahead to create detailed workflow
• Summer 2008Project Team meets to detail workflow
• September 16, 2008Project Team presents OSE/EIS
  with build plan

4
Highlights of CIMS-2

• Every district will review its data, every year
• Emphasis on data analysis, not data collection
• New calendar for local review and analysis
  activities

5
Every District, Every Year

• IDEA Section 300.600 requires the state to
  monitor and annually report on the performance of
  its locals on each State Performance Plan (SPP)
  indicator and other priority areas every year.

6
Data Analysis vs. Data Collection

• All locals will be provided with a report rating
  their compliance and performance on State
  Performance Plan (SPP) indicators.
• Local review analysis teams will convene to
  analyze data and gain an understanding of
  strengths/weaknesses including root cause.
• Corrective action and improvement plans will be
  based on Annual Performance Report (APR) data.

7
Data Analysis vs. Data Collection

• Activities such as the Child/Student Record
  Review, Educational Benefit Review, and surveys
  will be required only when necessary to help
  local teams identify the root cause of a known
  area of concern or noncompliance.

8
Data Review Analysis (Modularity)

• Allows ISDs and locals to focus on areas of
  concern and/or noncompliance (e.g. SPP Indicator
  13 Transition Services) as opposed to
  one-size-fits-all previous workbook/activities.
• Using 2008 determinations data, most locals will
  perform minimal workbook activities.

9
The CIMS-2 Calendar

• February 1MDE submits APR
• Early SpringLocals convene review analysis
  teams
• Mid-SpringLocals receive report
• Late SpringLocals develop and submit Corrective
  Action Plans (CAPs)
• Fall Early WinterLocals implement plans and
  submit CAP progress reports
• January (following year)MDE compiles data in
  anticipation of APR
• February 1MDE submits APR process begins again

10
Fast Answers to Burning Questions

• Q. What should we be doing this fall in the
  CIMS-2?
• A. There is no need to convene a local team. If
  you have outstanding improvement plan progress
  reports from CIMS Cohorts Year 2 3, they need
  to be submitted and all areas of noncompliance
  corrected by January 31, 2008.

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Fast Answers to Burning Questions (cont.)

• Q. How can more than 850 locals possibly conduct
  local review activities every year?
• A. Local activities in CIMS-2 will be
  significantly different from local activities the
  last time around. Each year, locals will be asked
  to review their report by convening a team to
  analyze the data. If it is thumbs up on all
  indicators, the local work is nearly done. If
  there are indicators where improvement or
  correction of noncompliance is needed, the local
  team will prioritize that work and conduct
  appropriate activities on those indicators only.

12
Fast Answers to Burning Questions (cont.)

• Q. We love the Ed Benefit Review! Why is it going
  away?
• A. It is not going away! Activities like the
  Educational Benefit Review and Student/ Child
  Record Review will be used to help locals gain a
  better understanding of an area of concern. The
  Educational Benefit Review will be used as a
  focused improvement planning discovery activity,
  instead of a universal data-collection activity.

13
Fast Answers to Burning Questions (cont.)

• Q. When will I be trained on CIMS-2?
• A. We are scheduling information sessions at
  conferences around the state in the months of
  October and November. These sessions are designed
  to help you understand why we do CIMS. Mid-winter
  we will conduct a series of how-to-do CIMS
  trainings, giving you specific information on how
  to convene teams, log in to the workbook, and
  conduct improvement planning activities.

14
Fast Answers to Burning Questions (cont.)

• Q. Who is going to train and support all of these
  locals?
• A. Our training model this time around will be
  different. Training will be provided in as many
  ways as possible (in person, Web-based, etc.) in
  order to meet the needs of users as efficiently
  as possible.

15
Fast Answers to Burning Questions (cont.)

• Additional questions can be addressed to
• Teresita Long, Coordinator of Monitoring
• longt1_at_michigan.gov