Microsoft NetMeeting

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Microsoft NetMeeting
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Microsoft NetMeeting

• What is Microsoft NetMeeting
• NetMeeting Technology
• How to get NetMeeting
• Requirements
• Setup and Use
• Tools and Features

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What Is NetMeeting?
NetMeeting enables you to communicate with others
over the Internet or your local intranet. Using
NetMeeting you can

• Use data conferencing tools between an unlimited
  number of participants
• Use audio and video between two people
• Share and collaborate on applications
• Use tools such as chat, whiteboard, and file
  transfer
• Control the desktop remotely

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NetMeeting Technology

• Microsoft NetMeeting is a VoIP and multi-point
  videoconferencing client included in many
  versions of Microsoft Windows (from Windows 95
  OSR2 to Windows XP). It uses the H.323 protocol
  for video and audio conferencing, and is
  interoperable with OpenH323-based. It also uses
  a slightly modified version of the ITU T.120
  Protocol for whiteboarding, application sharing,
  desktop sharing, remote desktop sharing (RDS) and
  file transfers. The secondary Whiteboard in
  NetMeeting 2.1 and later utilizes the H.324
  protocol.

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NetMeeting Technology

• NetMeeting is a software application for audio
  and video conferencing. NetMeeting offers sharing
  of desktop video, audio, chat and file transfer
  functionality.
• NetMeeting supports directory servers and
  services. NetMeeting uses may automatically
  register with a directory when they start their
  NetMeeting client. The directory then allows
  users to find online users by name or location.
  If no directory is available, NetMeeting users
  can also call each other directly by computer
  name or IP address.
• Once connected to other users, NetMeeting places
  all parties in a "call." NetMeeting tracks the
  call roster and allows users to share their
  desktop windows, to chat, transfer files, or
  share a VoIP feed.

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Voice Over Internet Protocol

• VoIP is a technology that allows telephone calls
  to be made over computer networks like the
  Internet. VoIP converts analog voice signals into
  digital data packets and supports real-time,
  two-way transmission of conversations using
  Internet Protocol (IP).

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Voice Over Internet Protocol

• VoIP calls can be made on the Internet using a
  VoIP service provider and standard computer audio
  systems. Alternatively, some service providers
  support VoIP through ordinary telephones that use
  special adapters to connect to a home computer
  network. Many VoIP implementations are based on
  the H.323 technology standard.

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Voice Over Internet Protocol

• VoIP offers a substantial cost savings over
  traditional long distance telephone calls. The
  main disadvantage of VoIP is, like cell phones, a
  greater potential for dropped calls and generally
  lesser voice quality.

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H.323 Protocol

• H.323 is a protocol standard for multimedia
  communications. H.323 was designed to support
  real-time transfer of audio and video data over
  packet networks like IP. The standard involves
  several different protocols covering specific
  aspects of Internet telephony. The International
  Telecommunication Union (ITU-T) maintains H.323
  and these related standards.

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H.323 Protocol

• Most voice over IP (VoIP) applications utilize
  H.323. H.323 supports call setup, teardown and
  forwarding/transfer. Architectural elements of a
  H.323 based system are Terminals, Multipoint
  Control Units (MCUs), Gateways, an optional
  Gatekeeper and Border Elements. Different
  functions of H.323 run over either TCP or UDP.

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OpenH323 PROTOCOL

• Full featured, open source implementation of the
  H.323 Voice over IP protocol. The code is written
  in C and, through the development effort of
  numerous people around the world, fully supports
  the H.323 protocol. The software has been
  integrated into a number of open source and
  commercial software products.

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ITU T.120 PROTOCOL

• ITU-T recommendation that describes a series of
  communication and application protocols and
  services that provide support for real-time,
  multipoint data communications. It is used by
  products such as Cisco WebEx's MeetingCenter,
  Microsoft NetMeeting and Lotus Sametime to
  support application sharing, real-time text
  conferencing and other functions.

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Transmission Control Protocol

• Transmission Control Protocol (TCP) and Internet
  Protocol (IP) are two distinct network protocols,
  technically speaking. TCP and IP are so commonly
  used together, however, that TCP/IP has become
  standard terminology to refer to either or both
  of the protocols.
• IP corresponds to the Network layer (Layer 3) in
  the OSI model, whereas TCP corresponds to the
  Transport layer (Layer 4) in OSI. In other words,
  the term TCP/IP refers to network communications
  where the TCP transport is used to deliver data
  across IP networks.
• The average person on the Internet works in a
  predominately TCP/IP environment. Web browsers,
  for example, use TCP/IP to communicate with Web
  servers.

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UDP Protocol

• UDP is a lightweight transport built on top of
  IP. UDP squeezes extra performance from IP by not
  implementing some of the features a more
  heavyweight protocol like TCP offers.
  Specifically, UDP allows individual packets to be
  dropped (with no retries) and UDP packets to be
  received in a different order than they were
  sent.

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Running the Startup Wizard

• First screen information about NetMeeting
• Second screen user information
• Third screen directory server information
• Fourth screen shortcut placement

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Startup Wizard (continued)

• Fifth screen preparing for audio
• Sixth screen audio setup
• Seventh screen microphone setup
• Eighth screen finish setup

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Setting Options

• Items that can be configured
• Directory information
• Directory settings
• Network bandwidth
• Gatekeeper settings
• Gateway settings
• Security
• Audio
• Video

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General Tab in Options

• Configurable Settings
• Directory information
• Directory settings
• Run in background
• Taskbar icon
• Bandwidth and advanced calling

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Security Tab in Options

• Encryption
• Secure calls are data only
• Authentication Certificates
• Same security interface as Internet Explorer

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Audio Tab in Options

• List of supported drivers is located at
• http//www.microsoft.com
• /netmeeting/
• Advanced allows you to select a preferred Codec
  for your sound compression

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Video Tab in Options

• Automatically send and receive video
• Determine send image size and quality
• Specify video camera to use

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Deploying NetMeeting

• All these options and more can be pre-configured
  and rolled out with the NetMeeting 3.01 Resource
  Kit Wizard, which is available on the Microsoft
  Web site at
• http//www.microsoft.com/windows/NetMeeting/Corp/
  reskit/default.asp

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NetMeeting User Interface

• T.120 data
• H.323 audio/video
• Main NetMeeting window
• User Interface

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How to Make Direct Calls

• IP
• Friendly name
• Secure calls

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NO LONGER AVAILABLE!Using Directory Server to
Call

• Choosing Internet Locator Service (ILS)
• Logging on
• Directory listing
• Initiating call

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Conferencing Tools

• Chat
• Whiteboard
• File Transfer

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Conferencing Tools (continued)

• Application and Program sharing
• Desktop sharing
• Remote desktop sharing

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How to establish a connection in MS Netmeeting
for Windows XP

• Press Start and then run.
• Type conf
• Go through the directions and fill out any
  required fields.
• Once you have done this press call -gt New Call
• Type in the ip address of the person to call and
  press call.

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How to establish a connection through a firewall

• When you use NetMeeting to establish a connection
  over the Internet, NetMeeting uses several IP
  ports to communicate with other meeting
  participants.
• NetMeeting uses the following Internet Protocol
  (IP) ports
• Port Purpose
• -------------------------------------
• 389 Internet Locator Server
  Transmission Control Protocol (TCP)
• 522 User Location Server (TCP)
• 1503 T.120 (TCP)
• 1720 H.323 call setup (TCP)
• 1731 Audio call control (TCP)
• Dynamic H.323 call control (TCP)
• Dynamic H.323 streaming Realtime Transport
  Protocol (RTP) over User Datagram Protocol
  (UDP)

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How to establish a connection through a firewall

• To establish outbound NetMeeting connections
  through a firewall, the firewall must be
  configured to do the following
• Pass through primary TCP connections on ports
  522, 389, 1503, 1720 and 1731
• Pass through secondary UDP connections on
  dynamically assigned ports (1024-65535).

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How to make a video call with Net Meeting

• To receive video, all of the following conditions
  must exist
• There must be a user capable of sending video.
• The user capable of sending video must be sending
  video to you.
• If you are receiving the video, the status in the
  video window should read "Receiving." If the
  status reads "Paused," you will not receive live
  video until you click the Play button to resume
  play.

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How to make a video call with Net Meeting

• To send video, all of the following conditions
  must exist
• You must have appropriate video hardware that is
  compatible with NetMeeting a camera or a video
  capture board.
• The user sending the video should see the
  "Sending" status in the My Video window. Video is
  not sent if the status is "Paused."

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How to make a video call with Net Meeting

• Making an Audio and Video Connection
• NetMeeting establishes a video connection
  automatically at the beginning of the call if the
  Automatically send video at the start of each
  call check box is selected.
• If you are in a data conference and do not have
  an audio and video connection established, you
  can right-click a user on the Current Call tab,
  and then click Switch Audio And Video.
• You can also click Switch on the toolbar, and
  then click to select the user with whom you want
  to establish an audio and video connection. Note
  that the Switch button is available only when the
  Current Call tab is selected.

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How to Share programs in Net Meeting

• NetMeeting allows you to share programs running
  on your computer with other NetMeeting
  participants. Programs can be shared even when a
  participant does not have that program installed
  on his or her computer.
• When you are in a NetMeeting conference, others
  in the conference can see and use a program
  running on your computer.

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How to Share programs in Net Meeting

• To share a program within NetMeeting, click the
  Tools menu, point to Share Applications, and then
  click the program to share. Or, you can click the
  NetMeeting icon on the taskbar, point to Share
  Application, and then click the program you want
  to share. Or, you can click the Share button on
  the toolbar displayed for the current call.
• When you select a program, it is seen on every
  other computer in the conference. The name of the
  program's owner is displayed in the upper- right
  corner of the window (if that window is not
  maximized).
• By default, you are in control of the program.
  You can click Collaborate on the Tools menu, or
  click the Collaborate button on the toolbar for
  the current call, to allow others to use the
  program. In this mode, the initials of the
  participant who has control are added to the
  mouse pointer. Any user can change or run your
  program after taking control of the program by
  double-clicking the shared program.

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How to Share programs in Net Meeting

• Program sharing is achieved by passing graphics,
  mouse movements, and keyboard inputs to the other
  computers in real time. Your color and resolution
  settings have an impact on how items are
  displayed on other computers. If the originator
  of the shared program is using 1024 x 768 screen
  resolution, but a participant is using 640 x 480
  resolution, the participant's screen will be too
  small to display the whole window.

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How to transfer files in Net Meeting

• When you are in a NetMeeting conference, you can
  transfer a copy of a file to every participant in
  the conference.
• You can transfer a file by dragging the file's
  icon to the NetMeeting window for global file
  transfers (transfers to all conference members),
  or by pointing to a single participant. To
  initiate a global file transfer, you can also
  click File Transfer/Send File on the Tools menu.
• You can initiate individual file transfers by
  right-clicking a participant in the roster and
  then clicking Send File. In most cases, you see
  the Browse dialog box. If you use the drag
  method, no dialog box is visible.

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How to use chat in Microsoft Net Meeting

• NetMeeting includes a Chat tool that allows
  online meeting participants to communicate with
  each other using standard text messages. Chat is
  particularly useful when one or more meeting
  participants is unable to use the audio features
  of NetMeeting.
• To start Chat, click Chat on the Tools menu in
  NetMeeting, click the Chat button on the toolbar,
  or click the Chat icon on the menu from the
  NetMeeting icon on the taskbar.

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How to use chat in Microsoft Net Meeting

• Chat includes the following features
• When one person in a meeting runs Chat, it
  appears on all screens. Everyone in the meeting
  can then type messages simultaneously and see
  what other people are typing.
• You can specify the font and font size, style,
  and effects that are used for the messages and
  information display in the Chat window on your
  computer.
• You can specify the items included in the
  information display associated with each message
  in the Chat window and the format used for the
  messages.
• You can save the current contents of the Chat
  window so they can be opened in NetMeeting,
  Microsoft Excel, or another spreadsheet or word
  processing program in the future.

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How to make a Video Call in Net Meeting

• In Microsoft NetMeeting, you can participate in a
  video conference with other NetMeeting users.
• To receive video, all of the following conditions
  must exist
• There must be a user capable of sending video.
• The user capable of sending video must be sending
  video to you.
• If you are receiving the video, the status in the
  video window should read "Receiving." If the
  status reads "Paused," you will not receive live
  video until you click the Play button to resume
  play.

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How to make a Video Call in Net Meeting

• To send video, all of the following conditions
  must exist
• You must have appropriate video hardware that is
  compatible with NetMeeting a camera or a video
  capture board.
• The user sending the video should see the
  "Sending" status in the My Video window. Video is
  not sent if the status is "Paused."

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How to make a Video Call in Net Meeting

• Making an Audio and Video Connection
• If you are in a data conference and do not have
  an audio and video connection established, you
  can right-click a user on the Current Call tab,
  and then click Switch Audio And Video.
• You can also click Switch on the toolbar, and
  then click to select the user with whom you want
  to establish an audio and video connection. Note
  that the Switch button is available only when the
  Current Call tab is selected.

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Where is NetMeeting going today?

• NetMeeting helped pioneer online conferencing
  when it was released in May 1996, before the
  advent of instant messaging (IM) and other
  services for real-time online communication.
• The software still ships as part of Windows and
  some of its features, such as whiteboarding and
  application-sharing, are used by the MSN
  Messenger and Windows Messenger IM applications.

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Future of NetMeeting

• NetMeeting is no longer included with Windows
  Vista, and has been replaced by Windows Meeting
  Space and Microsoft office Live Meeting.
• However, a hot fix for Vista was published by
  Microsoft on March 22, 2007.
• The hot fix contains an installer package to
  install NetMeeting 3.02 on Windows Vista
  business, enterprise or ultimate versions.
  Version 3.02 is essentially a port of 3.01 to
  Vista. Net meeting doesn't work with Vista Home
  edition.

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Future of NetMeeting

• NetMeeting can still be installed and run on
  Windows Vista. A hotfix for Vista was published
  by Microsoft on March 22, 2007 can obtain this
  hotfix by contacting Microsoft Support. The
  hotfix contains an installer package to install
  NetMeeting 3.02 on Windows Vista business,
  enterprise or ultimate versions. Version 3.02 is
  essentially a port of 3.01 to Vista. Netmeeting
  doesn't work with Vista Home edition.

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Future of NetMeeting

• Microsoft plans to phase NetMeeting out and
  remove it from its Web site. The NetMeeting
  directory is already gone, which means that users
  have to type in the IP address of the person they
  want to conference with or use another online
  directory service. There is no time-frame for
  the NetMeeting phase-out. It appears that it
  will be a gradual transition.
• Many businesses still use NetMeeting, although
  IM and Web conferencing products outclass it in
  terms of usability, analysts said.

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Future of NetMeeting

• Before video service became common on free IM
  clients, such as Yahoo! Messenger and MSN
  Messenger, NetMeeting was a popular way to
  perform videoconferences and chatting over the
  Internet (with the help of public ILS servers, or
  "direct-dialing" to an IP address).
• Since the release of Windows XP, Microsoft has
  deprecated it in favor of Windows Messenger and
  Microsoft Office Live Meeting, although it is
  still installed by default (Start Run...
  C\Program Files\NetMeeting\conf.exe). Note that
  Windows Messenger, MSN Messenger and Windows Live
  Messenger hooks directly into NetMeeting for the
  application sharing, desktop sharing, and
  Whiteboard features exposed by each application.

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For More Information

• http//www.microsoft.com/windows/netmeeting/
• http//www.microsoft.com/windows/NetMeeting/Corp/r
  eskit/default.asp