The Technology Plan Submission Process for 20062009

1
The Technology Plan Submission Process for
2006-2009

• Arkansas Department of Education

Dana Koite Dkoite_at_arkedu.k12.ar.us 501.682.1287
October 2005
2
Technology Plans are Required

• For E-rate
• No Child Left Behind (NCLB)
• State Requires Tech Plans
• Public School Districts
• Charter Schools
• Public Libraries

3
Dates to Remember

• District Charter School Tech Plans
• DUE March 1, 2006 March 31, 2006
• Must be approved by July 1, 2006
• Libraries
• DUE March 17, 2005
• Information will be sent November 21, 2005

4
Where to find the template

• Commissioners Memos
• http//arkedu.state.ar.us/commemos/customer.cgi
• Memo Number RT-06-002
• Dated 8-9-05
• Information was sent to
• AR E-rate Listserve
• Sys Admin, Open Forum, School Admin Lists
• Libraries
• Information will be sent to you

5
E-rate Requirements

• Goals and strategies
• Professional development
• Assessment of technological needs
• Sufficient budget source of funds
• Evaluation

6
E-rate Requirements

• Plan MUST provide documentation that
• District has funds needed to achieve plan goals,
  including E-rate non-eligible items
• All services or equipment requested in the Form
  470 supports educational goals found in the plan
• If its in your 470, its in your technology plan
• Except for Basic Telecomm Services
• Note Centrex IS NOT a Basic Service!

7
NCLB Requirements

• Description of how technology funds will be used
  to improve student academic achievement to
  improve the capacity of teachers to integrate
  technology into instruction
• Specific goals for using advanced technology to
  improve student academic achievement aligned with
  state academic standards
• Steps taken to ensure students teachers have
  access to technology

8
NCLB Requirements

• Identify teaching strategies to integrate
  technology to improve academics provide
  professional development to all faculty
• Type costs of technologies to be acquired,
  including services, software, digital curricula,
  etc.
• Description of technology-related activities
  carried out with funds available from federal,
  state, and local sources

9
NCLB Requirements

• Timeline description of how technology will be
  integrated into curricula instruction
• Innovative strategies for delivery of
  specialized/rigorous courses through use of
  technology (distance learning)
• Parental involvement including communication with
  parents on how technology is being used at school

10
NCLB Requirements

• Use of technology in adult literacy programs, if
  applicable
• Accountability measures used to evaluate
  effective funding of technology
• Supporting resources acquired to effectively use
  technology (services, software, etc.)

11
Requirements Summary

• E-rate requirements found in NCLB
• Arkansas requirements found in NCLB
• Use AR School Consolidated Improvement Plan
• Make sure technology is used to improve student
  achievement
• Weakness Areas, math, literacy
• How can technology be used to raise student
  achievement in these areas?
• Develop goals strategies for using technology
  to improve education

12
Important Reminder

• This IS NOT just an E-rate plan
• This IS an Educational Technology Plan
• The MAIN purpose of the plan is to provide the
  district with goals and strategies of the most
  effective ways to incorporate technology into the
  districts education program.
• A Secondary purpose is to provide funding
  information for purposes of E-rate

13
Now on to the template . . .
14
Step by Step

• Cover Page - REQUIRED
• Please include all contact information
• Provide URL of district web page
• Provide URL of tech plan if posted to district
  site
• Review team will complete the bottom section
• Table of Contents
• List page number next to each section already
  listed

15
Current District Demographics

• District School Profiles
• Complete all information
• Provide E-rate Entity numbers for each school,
  non-instructional building that has been
  registered with the Schools Libraries Division
• Provide NCES for each location

16
District Executive Summary

• District Executive Summary
• Demographics
• Technological History
• Major points in plan
• Analysis of previous plan
• Guiding Questions
• Demographics of location
• Analysis of previous plan goals (objectives
  achieved, delayed)
• Challenges in terms of technology due to
  demographics

17
Technology Committee

• List member names, titles, constituency
  represented
• Parent
• Teacher
• Administrator
• Community Member
• Narrative
• Explain the planning process
• How the technology plan will be disseminated to
  teachers, students, parents and community
  members.

18
Vision Mission Statements

• Vision
• Expresses thoughts about what the districts
  future educational environment should look like.
• Mission
• General description of districts plans for
  promoting the effective use of technology to
  improve student performance.

19
Current Technology Assessment

• Note Current assessment provides a look at the
  effectiveness of the previous plan.
• Curriculum Integration
• Districts current curriculum strengths/weaknesses
  process used to determine description for
  using technology to address weaknesses
• Current integration of technology into curriculum
• How students currently use technology
• Strategies being implemented to promote
  technology integration

20
Current Technology Assessment

• Professional Development
• Process used to assess professional development
  needs of faculty/staff
• Technology professional development activities
  offered to teachers
• Methods used to determine the effectiveness of
  professional development activities
• Levels of staff technology skills

21
Current Technology Assessment

• Equitable use of Technology
• Availability of technology to students/staff
• Including time available for use of technology
• How assistive technologies are provided
  supported
• Is staff trained to support assistive
  accessible technologies

22
Current Technology Assessment

• Current Technology Inventory Narrative
• Describe how technology is inventoried
• Inventory summary per school/admin building
• Number type of computers (Operating sys)
• Number of printers
• Number of rooms wired for the internet
• Number of phone instruments phone lines
• Number of fax machines
• Distance learning equipment
• Software major school wide software to improve
  achievement (Accelerated Reader, other curriculum
  practice software)
• Network systems/equipment

23
Needs Assessment

• To plan for the future, you must assess your
  needs
• Assessments used to identify technology goals and
  strategies
• Identify technology needs
• Begin by evaluating progress towards goals of
  previous plan
• Survey students, faculty, and parents to
  determine technology needs or growth
• Guiding Questions
• What type of needs assessment was used?
• Who participated in the needs assessment?
• What were critical components of the assessment?
• What were key results or findings of the
  assessment?

24
Goals, Objectives Strategies

• Should be based on the needs assessment
• Should reflect expected resource levels
• Think ahead three years worth of projects
• May include new technology programs/services,
  improvements to existing programs, new trends in
  technology

25
Goals, Objectives Strategies

• Core Foundations for Using Technology
• Tool for Parental Involvement Communication
• Integration with Curriculum Instruction
• Delivery of School Media Center
• School Administrative Support
• Improved Access for Teachers Students
• Tool for Delivery of Staff Development

26
Goals, Objectives Strategies

• Goals should address student achievement
  technology literacy through
• Alignment with district mission statement
  strategic improvement plan
• Analysis of needs assessment
• Objectives in support of plan goals are
• Measurable
• Attainable, realistic
• Derived from the needs discovered during data
  analysis in Current Status/Needs Assessment
  section

27
Goals, Objectives Strategies

• Guiding Questions
• Describe districts technology goals.
• Did you use the Arkansas Curriculum Frameworks to
  assist in determining goals?
• Are you using technology to meet goals listed in
  the Districts Consolidated School Improvement
  Plan?
• Has the district adopted technology literacy
  standards for students, teachers, administrators?
• Does the district provide access to courses
  delivered online or via distance learning?
• NCLB E-rate Requirements

28
Policies Procedures

• Districts should develop technology policies
  relating to equitable access for students with
  exceptional needs, data network security,
  Internet safety.
• Childrens Internet Protection Act (CIPA)
  requires each district to have an Internet Safety
  Policy
• Access by minors to inappropriate material on
  Internet WWW
• Safety security of minors when using email,
  chat, etc.
• Unauthorized access, hacking by minors
• Unauthorized disclosure, use, dissemination of
  personal identification
• Measures designed to restrict minors access to
  harmful materials

29
Policies Procedures

• Show evidence of a district policy by
• Attaching a copy of the policy
• Providing a URL to the policy on the districts
  web site WITH a description of the policy
• Guiding Questions
• Are policies procedures in place?
• How are students/faculty kept updated on changes?
• Have you conducted a security audit of your
  network?
• NCLB E-rate Requirements
• In order to use federal funds for technology you
  must be in compliance with CIPA

30
Infrastructure, Management Support

• Describe current infrastructure
• Describe plans for infrastructure improvements
• Key elements may include
• Telecommunications capacity
• Equipment access for instruction (also assistive)
• Average age of equipment
• Replacement schedule
• Network data security
• Technology platform
• Level of technology staff support

31
Infrastructure, Management Support

• Guiding Questions
• Describe basic technology infrastructure. Provide
  a schematic drawing.
• What is your Internet connected
  computer-to-student ratio?
• Do you currently use a firewall or anti-virus
  software, either district or at state level?
• Do you have PDA devices, or tablet/laptop PCs
  available to teachers or students?
• What challenges do you face in maintaining or
  upgrading your infrastructure?
• EXPLAIN how E-rate has allowed the district to
  improve or increase its technology
  infrastructure.
• NCLB E-rate Requirements

32
Staff Development Training

• Strategies for providing ongoing professional
  development for teachers administrators in the
  integration of technology.
• Guiding Questions
• What are the future professional development
  needs?
• Are there challenges in providing sufficient
  staff development?
• How will teachers be evaluated for technology
  skill levels?
• NCLB E-rate Requirements

33
Technology Budget

• Show evidence that a budget has been planned
  exists for the course of the three-year plan
• Identify existing potential funding sources
• Create a budget summary of projected expenditures
  for technology (hardware, equipment, software,
  telecommunications services, staff training, etc)

34
Technology Budget

• Budget Summary
• Spreadsheet provided in template. Double click to
  enlarge save as spreadsheet. Print out
  spreadsheet attach it to technology plan.
• Estimates are allowed
• Provide estimated costs for items not eligible
  for E-rate discounts, but needed due to services
  purchased with e-rate discounts. (computers, etc)

35
Implementation Plan

• Implementation Plan identifies details the plan
  activities ties them to the stated goals and
  objectives.
• Each goal should have an accompanying Action
  Plan.
• Template provided with technology plan template
• Action plan identifies
• resources needed to accomplish the goal/objective
• person/group responsible
• realistic start/completion dates
• projected budget
• evaluation to determine that the objective was
  achieved.
• NCLB Requirements

36
Plan Evaluation

• Plan evaluation is a continuous process
• Major evaluation activities assessing target
  goals should be conducted each year
• Includes performance tasks, demonstration of
  skills listed
• Periodic evaluation activities focus on
• Connectivity/infrastructure, hardware needs,
  integration use of technology, professional
  development, fiscal support of technology

37
Plan Evaluation

• Include evidence of evaluation of previous plan
• Guiding Questions
• What measures of performance were incorporated
  into the plan to determine the effectiveness in
  achieving districts technology goals?
• How often will districts plan be evaluated?
• Who will be responsible for documenting
  evaluation?
• Provide evidence of previous plan evaluation
  include the key points or findings of this
  evaluation in your new plan.
• NCLB E-rate Requirements

38
Statement of Assurances

• REQUIRED for a plan to be approved
• Read assurances carefully
• Must have signatures of
• School Board President
• Superintendent
• Chairperson, Technology Committee
• Provide district technology coordinator contact
  information

39
Last but not least . . .
40
Submission Guidelines

• Submit TWO Copies
• Submit ONE original with original authorized
  signatures
• Submit ONE copy of original
• Plans are to be simply bound with minimum of
  fastening
• No three ring binders, no folders, nothing bulky
• Due Between March 1, 2006 March 31, 2006

41
DEADLINE March 1 31, 2006

• Reviews will take place late April
• Districts will be notified if
• Plan is Approved
• Plan needs Revisions
• Once Approved
• District will receive an original Technology Plan
  Certification Letter
• KEEP THIS LETTER
• ADE will not keep originals
• SLD may ask for a copy
• Districts should keep each technology plan on
  file for five years after closing date of plan

• Send Original Copy to
• Dana Koite
• Arkansas Department of Education
• 8221 Ranch Blvd.
• Little Rock, AR 72223