Advanced Microsoft Word Lesson 6

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Advanced Microsoft Word Lesson 6

• Lexington Technology Center
• May 18, 2004
• Bob Herring
• On the Web at www.lexington1.net/AdultEd/computer/
  microsoft_word.htm

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Advanced Word Lesson 6
Review of the Previous Lesson

• Mail Merge
• Templates
• Personal Newsletter

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Advanced Word Lesson 6
Macros

• A macro is a sequence of Word commands that is
  recorded and
• stored for later use. Macros can speed up
  document creation.
• Choose Tools, then select Macro pick Record
  New Macro
• Be sure to read Record a macro in Word.doc on
  your diskette.

Use HELP before doing this on your own!
Use HELP before doing this on your own!
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Advanced Word Lesson 6
Macros

• Record Macro dialog box appears
• Type a name for the macro. Dont use a native
  Word command!!
• Check the names of Word commands by picking
  Macros
• Store the macro in the correct template
  (Normal.dot if used again)
• Type a description for the macro (so you dont
  forget)

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Advanced Word Lesson 6
Macros

• Create a shortcut for the macro by selecting
  either the Toolbar or
• the Keyboard button
• Pull the command button up to the toolbar or
  type a keyboard code

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Advanced Word Lesson 6
Macros

• Once the button is on the toolbar, you can
  modify it
• Click the Modify Selection button

Command Button
Modify Selection
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Advanced Word Lesson 6
Macros

• In the popup menu, click on Change Button
  Image
• Select an icon to use for the macro

Change Button Image
Pick Icon
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Advanced Word Lesson 6
Macros

• Click Default Style to change the macro tool
  to the selected icon

Default Style
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Advanced Word Lesson 6
Macros

• After closing the Customize dialog box, another
  small dialog will
• appear containing the Pause Recording and
  Stop Recording buttons
• The mouse pointer changes to look like a tape
  cassette
• Perform the actions needed to create what the
  macro will do
• At the end, click the Stop Recording button

Stop
Pause
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Advanced Word Lesson 6
Macros

• When the macro tool is selected, the macro will
  run and re-perform
• all the actions just as if you had done
  them yourself.

What the Macro Does
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Advanced Word Lesson 6
Using a Keyboard Shortcut

• If you select the Keyboard button instead of
  the Toolbar button, the
• Customize Keyboard dialog box appears
• Type the keyboard combination, then click
  Assign

Assign
Type Keystroke Combination
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Advanced Word Lesson 6
The ChangePara Macro

• Create a macro to automatically select a whole
  paragraph and change
• the font to Arial, size 14, red
• Record a new macro, and name it ChangePara

Name
Normal.dot
Description
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Advanced Word Lesson 6
ChangePara Macro Symbol

• Change the button image to the red diamond

Diamond Symbol
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Advanced Word Lesson 6
ChangePara Macro Actions

• Macro actions
• Press Ctrl Shift Down Arrow
• Click on the font window and select Arial
• Click on the font size window and select 14
• Click on the text color tool and select red
• Click the Stop button on the macro dialog box
• After the macro is created, close the blank
  document and open another
• Click at the beginning of a paragraph, then
  click your macro tool

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Advanced Word Lesson 6
ChangePara Macro Effect

• Effect of applying the macro to a paragraph

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Advanced Word Lesson 6
Visual Basic Behind the Macro

• Choose Tools, then select Macro pick Visual
  Basic Editor
• The macro may be edited directly in the window
• Click File, then Save Normal before exiting the
  editor

Macro Settings Can Be Changed
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Advanced Word Lesson 6
Selecting Text without the Mouse
Select text by holding down SHIFT and pressing
the key that moves the insertion point.

• One character to the right SHIFTRIGHT
  ARROW
• One character to the left SHIFTLEFT ARROW
• To the end of a word CTRLSHIFTRIGHT
  ARROW
• To the beginning of a word CTRLSHIFTLEFT
  ARROW
• To the end of a line SHIFTEND
• To the beginning of a line SHIFTHOME
• One line down SHIFTDOWN ARROW
• One line up
  SHIFTUP ARROW

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Advanced Word Lesson 6
Selecting Text without the Mouse, Continued
Select text by holding down SHIFT and pressing
the key that moves the insertion point.

• To the end of a paragraph
  CTRLSHIFTDOWN ARROW
• To the beginning of a paragraph CTRLSHIFTUP
  ARROW
• One screen down
  SHIFTPAGE DOWN
• One screen up SHIFTPAGE
  UP
• To the end of a window ALTCTRLPAGE
  DOWN
• To the beginning of a document
  CTRLSHIFTHOME
• To include the entire document CTRLA

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Advanced Word Lesson 6
The Spike

• The Spike is a form of AutoText that you can
  use to gather up text
• you want to cut from various locations in
  the document.
• To activate the Spike, highlight the text to be
  cut and press Ctrl F3
• Repeat as necessary to get all the text (and
  graphics) you want
• To paste the contents of the Spike, press Ctrl
  Shift F3

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Advanced Word Lesson 6
The Spike, Continued

• To use the contents more than once, Click
  Insert, then AutoText,
• and select AutoText in the popout menu
• Scroll down to and click on Spike in the list
• Click the Insert button to add the Spike
  contents

Insert
Spike
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Advanced Word Lesson 6
Course Review
Lesson 1
Lesson 2

• Toolbars
• Select Browse Object Tool
• Fonts and Font Sizes
• Indentation
• Setting Tabs
• Clip Art
• Automatic Lists
• Headers and Footers
• Columns
• Footnotes

• Custom Bullets
• Breaks
• Page Numbers
• Date and Time
• AutoText
• Symbols
• Comments
• Captions
• Text Boxes
• Bookmarks
• Hyperlinks

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Advanced Word Lesson 6
Course Review
Lesson 3
Lesson 4

• Tracking Changes
• Tables
• Dropped Capitals
• Changing Case
• Backgrounds
• Word Count
• Protecting a Document
• Thesaurus
• Page Setup
• In-Class Project

• Indexes
• Table of Contents
• Table of Figures
• Table of Authorities
• Drawing Toolbar
• Word Art
• Envelopes
• Labels
• In-Class Project

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Advanced Word Lesson 6
Course Review
Lesson 5
Lesson 6

• Mail Merge
• Templates
• In-Class Project

• Macros
• The Spike
• In-Class Project

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