Common Alerting Protocol CAP Messages

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Common Alerting Protocol (CAP) Messages
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Topic Outline

• Generating a Quick CAP Alert
• Generating a Full CAP Alert
• Understanding the Alerts List
• Authoring
• Areas Details
• Resource Details
• Attachments
• Alerts from within an Incident Record

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CAP Alerts(Quick and Full)
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The CAP Alert List
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Alert List Icons
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Generating a Quick CAP Alert
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Generating a Quick CAP Alert
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Posting a Quick CAP Alert
Access the Alerts List from the DMI-Services
drop-down menu by selecting DMI-Services ?
Disaster Management Tools ? Alerts List
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Posting a Quick CAP Alert
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Posting a Quick CAP Alert
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Generating a Full CAP Alert(from the Alerts
List)
Note You can also generate a Quick CAP Alert
from the DMIS button menu when viewing the Alerts
List.
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Generating a Full CAP Alert
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Additional Alert Information

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Alert Detail Tab
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Other Tab
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Areas Tab
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Resources Tab
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Saving the Alert
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Posting a CAP Alert
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Posting a CAP Alert
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Posting a Saved CAP Alert
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Editing an Alert
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Generating a Full CAP Alert(from a DMIS
Incident Record)
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DMIS Tools CourseNon-Weather Emergency Messages

• For local authorities approved to use the NOAA
  HAZCollect System

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Topic Outline

• What are NWEMs?
• Whats the Operational Flow?
• HAZCollect COGS
• Alerts List
• Viewing an NWEM
• Creating a New NWEM
• Saving a New NWEM
• Saving a Copy of an NWEM
• Editing an NWEM
• Posting an NWEM
• Creating an Update Message
• Creating a Correction Message

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What are NWEMs?

• Non-Weather Emergency Messages (NWEMs) are
• Warnings to inform general public of types of
  emergencies
• CAP-standard compliant
• Applicable for full spectrum of alerts (other
  than weather)
• Distributable to local, state, regional, or
  national levels
• Distributed via NOAA Weather Wire and Weather
  Radio

DMIS
The Public
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Whats the Operational Flow?
Message Posted via DMIS
Incident occurs
Message Prepared
Reformatting to include Text-to-Speech Technology
Message in HAZCollect
Broadcast over ALL NWS communication modes
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HAZCollect COGS
NOT ALL DMIS COGS ARE AUTHORIZED TO USE HAZCOLLECT

• HAZCollect COGS are COGS that exist in DMIS and
  are authorized to create NWEMS that may be
  disseminated to general public using NWS Weather
  Radio.
• To broadcast NWEMs the following approval
  process must be completed by each COG
• COG created in DMIS
• Complete HazCollect Principles and NWEM Best
  Practices training.
• COG has requested broadcast rights through NOAA
• NOAA has approved the COG
• Geographic dissemination area has been defined in
  the system by the NOAA HAZCollect Administrator

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Alerts List
Viewing and creating NWEMs begin at the DMIS
Alerts List
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Alerts List (cont.)
Like the Incident List, the Alerts List displays
so you can quickly check if someone else in your
COG has already posted an alert on the current
incident.
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Alerts List Icons
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Finding An Alert

• To help find alerts
• Combinations of criteria may be used to filter
  the list
• Tabs may be used to sort the alerts list by
  group
• Clicking on a column header sorts the list by
  order for that data element

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Viewing an NWEM
To view an NWEM, you need to first access the
Alerts List

• NOTE There is no indicator in the Alerts List
  that differentiates a NWEM from a DMIS CAP Alert.

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Creating A New NWEM

• To create a new NWEM
• Select File ? New NWEM, or
• Click the New NWEM button.

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Creating a New NWEMAlert Tab/Screen
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Creating a New NWEMAlert Detail/Additional NWEM
Information

• Alert Details are required for NWEMs and deliver
  the essential information about the emergency.
  The Headline and the Description fields comprise
  the actual message that will be broadcast through
  HAZCollect.

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Creating a New NWEMAlert Detail/Additional NWEM
Information (cont.)

• 1. Click on Event (required) to select the type
  of NWEM that will be generated.

After selecting the Event Type, you may choose to
click on the Information button to see a detailed
description of the Event Type
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Creating a New NWEMAlert Detail/Additional NWEM
Information (cont.)

• Enter text in Headline field
• Enter text in Description field and
• Instruction field

• Remember
• This will be broadcast to the public be certain
  this is what you want to say, and
• Description and Instruction fields may only
  contain letters, numbers, (plus sign), - (minus
  sign), period, or . . . (ellipsis). No commas,
  colons, or semi-colons!
• Copy / paste may only be done from Notepad

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Creating a New NWEMAdd Call To Action to
Description

• 4. Click ellipsis button to view Call To
  Action List.
• 5. Call To Action List screen will open. Call To
  Action statements are created / saved in Call To
  Action List.
• 6. Call To Action List displays all previously
  defined Call to Action statements. If a
  statement suits current needs, select it, then
  select the OK button to add statement to
  Description field.

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Creating a New NWEM Defining a New Call To Action

• Dont see appropriate Call to Action statement in
  Call to Action List? Use Add button.
• New Call To Action form will present. Type in
  desired Call To Action statement click OK to
  save in Call to Action List.
• When box to save new Call To Action statement
  presents, select OK. Call To Action statement is
  added to Call to Action List.
• Select new statement from Call To Action List
  click OK. New statement is added to
  Description field on Additional NWEM Information
  screen.

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Creating a New NWEM Checking Spelling
To use the Spell Check feature, select this
button.
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Creating a New NWEMAdditional Fields
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Creating a New NWEMOther Tab
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Creating a New NWEM Areas Tab

• 11. To populate the required Areas information,
  select the Areas tab on the Additional NWEM
  Information screen.
• 12. Select the ellipsis to define the desired
  distribution areas

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Creating a New NWEM Selecting Broadcast Areas

• Click on the lollypop to open the tree to
  geographic areas that will potentially receive
  the message.
• Click on the checkbox by the locations to select
  areas to receive the NWEM.
• Click OK to return to the Additional NWEM
  Information window and retain the desired areas.
  
• Table in Areas tab will update list of the
  selected area(s) including the county and unique
  numeric geographic identifier.

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Creating a New NWEM Resources Tab

• If you select the optional Resources tab . . .

. . . the Resources screen is shown.
Select the Add Row button to receive the NWEM
Resource data entry screen.
There are two required fields in the NWEM
Resources data entry form.
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Saving a New NWEM

• To save NWEM, click Save button or select File
  ?Save.

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Saving a Copy of an NWEM

• A saved can be copied as another NWEM.
• From an open NWEM select File ? Save Copy from
  the main menu or select the Save Copy icon below
  the main menu.
• The Enter Name form appears.
• Enter new name of the new NWEM and click OK.
• The new NWEM is created and the NWEM Alert window
  is opened. Note a new Name and Identifier
  number.
• Select Save to save new NWEM.

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Editing an NWEM

• Navigate to Alerts List to select and edit a
  desired NWEM.
• Select File ? Open, click Open, or click on the
  ellipsis at the right side of the list screen.

• If you are in View rather than Edit mode, select
  Actions ? Edit or click the Edit Data button and
  update fields as necessary.

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Posting an NWEM

• From Alerts List or an Open NWEM click File ?
  Post or click the Post button.
• The NWEM Public Broadcast Confirmation screen
  opens so actual may be reviewed.

The content of the message to be broadcast is
shown here.
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Posting an NWEM (cont.)

• To continue posting NWEM click on check-box. To
  modify message click Cancel to return to NWEM.
• Placing a check in confirmation check-box enables
  Broadcast button. Click Broadcast button to send
  message to HAZCollect.
• Click OK in Message screen to confirm NWEM has
  been posted for broadcast to public and other
  COGs if they were selected.

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Posting an NWEM (cont.)

• After NWEM is sent to HAZCollect, Post Alert
  screen displays.
• To Identify COGs that receive the NWEM click COG
  Name.
• To post NWEM to multiple COGs, hold down CTRL key
  to select other COGs.
• Click OK button to post NWEM.
• Posting screen opens.

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Posting an NWEM (cont.)

• Click OK button to post item.  If Cancel button
  is selected, post will be cancelled.
• DMI-Services system will show a message stating
  NWEM has been Posted.

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Creating an Update NWEM
Updated Apr 17 Avalanche Warning

• In Alerts List, double click on POSTED VERSION
  of unexpired message. Message opens.
• Select File ? Update. Enter Name screen
  displays.
• Enter name of updated NWEM and click OK.
• New message identifier is added old id moved to
  Reference ID(s).
• NWEM Update screen opens edit editable fields
  as necessary.
• Additional NWEM Information Update screen opens
  with ellipsis button. Update editable fields .

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Creating a Correction NWEM

• Submit correction message if previous NWEM had
  incorrect information in Headline or Description
  field. All other data fields are un-editable.
  To send a Correction NWEM
• Navigate to Alerts List double click on
  Posted, unexpired version of message.
• Message displays pick File ?Correction.
• Enter Name screen appears, enter name of
  Correction message click OK.
• NWEM Correction screen displays no fields are
  editable. Double- click on event listed in Alert
  Detail field. Additional NWEM Information
  CORRECTION screen opens.
• Revise Headline and Description field click
  OK Save and Post Correction NWEM.

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DMIS Assistance
Help Desk For system issues, contact the Help
Desk Phone  [phone]        Email
sdcemoc_at_dhs.gov The Help Desk is fully staffed
24/7. DMIS Tools Support For user assistance
with COG registration and general questions,
please email DMIS_at_eyestreet.com.
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Questions? Tom Ferrentino Outreach and
Training Tom.Ferrentino_at_eyestreet.com (716)
913-4453