Terry Nore

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Y-12 NSC IDENTIFYING AND CORRECTING SHORTFALLS

• Terry Nore
• BWXT Y-12

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IDENTIFYING CORRECTING SHORTFALLS

• An Objective Bank (by response area) is
  established from Y-12 specific procedures.
• Master Evaluator Modules for each response area.
• Master Modules are tailored for each exercise.
• Each Module includes
• Applicable objectives.
• EMG Criteria.
• Contractor Assurance System reference.
• Did They questions stating specific procedure
  reference.

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IDENTIFYING CORRECTING SHORTFALLS
C.1 Given an emergency, respond to the event
scene in accordance with Y40-154 Incident Command
and Control (04/11/03), Paragraph B, Field
Response and Y12-FDO-ERM-001, Y-12 Fire
Department Emergency Response Manual
(10/12/01). EM-CAS Requirement 1.01.01.05.01,
Emergency Response Organization, 1.01.01.05.02,
Incident Management System/Incident Command
System EMG Evaluation Criteria P/E 6.4 The
Emergency Director (ED) has the authority and
responsibility to perform the required functions,
including initial activation of onsite response
assets, notification of offsite authorities, and
requests for offsite assistance. Did the fire
protection response units receive safe route
information provided to include meteorological
conditions in accordance with P/E 6.4 P/E
6.29 P/E 6.34.4 P/E 6.36.1 and P/E 6.36.2
Y40-165, Paragraph A.1.d PSS requirement
Provide safe route information to the response
units based on type of event and identified
meteorological conditions.
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IDENTIFYING CORRECTING SHORTFALLS

• Evaluators acquaint themselves with Module.
• Evaluators observe performance and take detailed
  notes.
• Hotwash is conducted immediately after
  termination.
• Critique conducted (only C E).
• Timeline established.
• Major Issues identified.
• Modules completed.

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IDENTIFYING CORRECTING SHORTFALLS

• Report is drafted.
• Executive summary.
• Scenario Summary.
• Performance Summary (major strengths and
  shortfalls).
• Observations identified.
• Objectives rated as met or not met
  (Weakness/Deficiency).
• Reviewed by ADC/UCNI RO.
• Sent to all C/E and select responders for factual
  accuracy.

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IDENTIFYING CORRECTING SHORTFALLS

• EMPO confirms objective ratings.
• EMPO identifies Findings, Improvement Items and
  Strengths. Recommended corrective actions
  included.
• Report is finalized.
• Report is distributed within 30 days.
• Findings submitted Issues Management. Tracked
  through Y-12 corrective action tracking system.

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IDENTIFYING CORRECTING SHORTFALLS

• Findings example
• Performance Summary
• The response was evaluated against 79 objectives
  (Appendix A). Seventy six (76) objectives were
  met and three objectives were not met and rated
  as Weaknesses. Two findings were identified
  which require immediate management attention.
• Findings
• The draft facility spill response procedures did
  not provide initial response/mitigation
  strategies for large spills as is required by
  Y40-007, paragraph VI.A.2.b and p.
• Current Industrial Hygiene procedure
  Y73-66-IH-012INS, paragraph D.13.2 does not allow
  IH personnel to monitor areas outside the
  predicted plume for habitability as is required
  by Y40-153, Appendix D item 11, and Appendix I
  item 8.

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IDENTIFYING CORRECTING SHORTFALLS

• Report example
• EMERGENCY OPERATIONS CENTER
• The EOC response was evaluated against and met
  ten (10) objectives.
• IMPROVEMENT ITEM A full turnover briefing was
  not provided to the EOC staff in accordance with
  Y40-162INS, Appendix B item 4 and 5. (L.2)
  Complete event information was not briefed. The
  relocation of the TSC was not briefed.
• RECOMMENDATION Brief ERO Senior Management of
  the transfer of Emergency Director process in
  Y40-153, Appendix B, during the next scheduled
  ERO Senior Management Quarterly Meeting.
• Responsible Organization EMPO

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IDENTIFYING CORRECTING SHORTFALLS

• Improvement Items entered into EMPO tracking
  database.
• Responsibility assigned to EMPO person
  responsible for applicable procedure.
• All others (example a security issue) is
  assigned to Exercise Director.
• Corrective actions documented.
• Contractor Assurance System report is updated to
  reflect when tasks were successfully
  demonstrated.

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IDENTIFYING CORRECTING SHORTFALLS

• QUESTIONS?
• Contact
• Terry Nore, 865-576-0209, norert_at_y12.doe.gov
• John Bolling, 865-576-4948, bollingjd_at_y12.doe.gov