Charter Renewal

1
Charter Renewal

• District Commissioner
• Name/ phone/ E-mail
• District Executive
• Name/ phone/ E-mail

2
Timeline

• (date) Charter renewal training
• (date) Charter turn in (s)
• (date) deadline for all charters to be completed
• Problem with dates? Call (name) or any
  commissioner to make other arrangements!!!!

3
Where to Start???

• Confirm all current information on youth and
  adults (birth dates, address and zip codes, phone
  numbers, and area codes, grade, etc.).
• Adult training must be updated using a completed
  training roster (See your District Training
  Chairman).
• Obtain completed applications for all youth and
  adults NOT on current printout (dont forget
  signatures) including adults changing or adding
  units within an LDS Ward. SS is required on all
  adult leader applications.

4
Boys Life Magazine

• Subscription is optional, BUT highly encouraged.
• Most people would like to subscribe, but cant if
  they are not asked.
• 12 quality magazines for 12.00
• Ribbon (provided by national) for Unit flags and
  segments (purchase from Scout Shop) for youth
  when 100 of the families in a unit receive Boys
  Life.

5
Instructions.

• Detailed instructions to renew a charter have
  been included in the packet.
• Even if you have done this before, please take
  time to read! Policy changes in the Cub Scout
  Program affecting registration have occurred.

6
Youth Information

• On worksheet, draw a line through any youth who
  are no longer active in YOUR unit, and verify ALL
  information of remaining youth.
• If a youth is NOT on the worksheet, you will need
  a new youth application (unless it was very
  recently turned in).
• Youth who are NOT on the worksheet, must be on
  the overflow sheet.

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Adults.

• Each Unit must have EO, CR, CC, Unit Leader(CM,
  SM, VC, NL, SK), and (2) MCs MINIMUM. A PT in a
  pack counts as an MC.
• For Cub Scout Packs, you must have a TL, DL or
  WL. It is recommended a pack have a leader for
  each level youth are involved in.
• Units must have at least one assistant leader
  (CA, SA, VA, NA, MT) in order to qualify for the
  National Quality Unit Award.

8
Multiple positions...

• If an adult has positions in more than one unit,
  decide on a primary (paid) position and circle
  all other positions to indicate multiple
  registrations. If they have their primary
  registration with another unit, or with the
  district, they are a multiple in your unit. There
  is a fee for each primary position, but there is
  no fee for a multiple position. When circling a
  position as multiple you MUST indicate where
  the primary (paid) position is held (unit or
  district)

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More about multiple positions...

• Within one unit, each position must be held by a
  different registered adult.
• The ONLY exception to this is that the CR can
  also be the CC or MC.
• There are no other exceptions adults who are the
  CM, DL, WL, TL, SM, SA, etc., MUST choose ONE
  POSITION!
• The Executive Officer may hold a unit position,
  but must then fill out an adult leader
  application and pay the registration fee. This
  would not be considered a multiple position.

10
More about multiple positions...

• Posts and Groups pay a participant fee, they
  CANNOT multiple to or from a traditional unit.
  Exploring and Learning for Life are a separate
  division of BSA.
• Youth and adults may also register in a
  traditional unit, but must submit the appropriate
  forms and fees.

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Multiple positions (LDS)...

• Many LDS Wards have adults who serve in multiple
  positions within their various units. There is a
  worksheet to help you keep track of these
  leaders. This worksheet is a TOOL for you, and
  is very helpful to the registrar. You are
  encouraged to use it, and to include it when
  turning in paperwork.
• If the adult is not printed on the charter for
  the various units, this new position does require
  an adult leader application with appropriate
  signatures.

12
Multiple positions (youth)...

• Yes youth sometimes have multiple registrations.
  For instance, if a boy as a youth is in a troop
  AND a crew, he does not need to pay twice. One
  is his primary (paid) and one is his multiple
  registration.
• A youth (age 18-21) registered in the Venturing
  program (crew or ship) may also register as an
  adult in specific pack or troop positions, but
  are required to pay in each as a primary
  registration.

13
Multiple positions (youth)...

• Posts and Groups pay a participant fee, they
  CANNOT multiple to or from a traditional unit.
  Exploring and Learning for Life are a separate
  division of BSA.
• Youth and adults may also register in a
  traditional unit, but must submit the appropriate
  forms and fees.
• Keep in mind that each non-LDS unit needs a
  minimum of 5 primary (paid) youth members.
• A youths advancement status is not impacted by
  registration status (primary or multiple).

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• The fee for registration with National BSA for
  youth and adult leaders is 10.00 per year. This
  will register them for the year 2006.
• When youth or adults are registered in more than
  one unit (multiple), they pay only once where
  their primary registration is held.
• There is no fee for the Executive Officer (unless
  he or she holds an additional position).
• Boys Life is 12.00 for 12 issues.
• 20.00 charter renewal fee.

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• For LDS units, the Stake is billed for everything
  EXCEPT Boys Life. LDS families must pay if they
  opt to subscribe. Boys Life fees and the
  subscribers name(s) must be included when LDS
  charters are turned in.
• Many LDS families would like to subscribe, but
  are not asked. Please give them the opportunity!

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Comin down the Homestretch...

• Update information on top portion of worksheet
• meeting time and place (write in)
• Appropriate Signatures
• Fill out unit checklist for charter turn in
• Fill out Executive Officer Information Sheet if
  there has been a change.
• Make sure you have the signature of the Executive
  Officer at the top and the Unit Leader at the
  bottom of the last page of the worksheet.

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The rest is easy...

• Quality Unit Award
• MUST to be turned in even if they are NOT a
  Quality Unit!
• National Summertime Pack Award Unit Camping Log
• Can be turned in with the charter or later
• Unit Survey (gotta do it - gotta turn it in!)
• FOS Chairman (will default to CC if not turned
  in)
• Accident Insurance (pay directly to insurance
  company) HRS is our new company.
• Pack Growth Coordinator

18
A note about signatures

• Please be trustworthy as you seek signatures for
  the charter renewal worksheet, Annual Charter
  Partner Agreement and Quality Unit forms. The
  Unit Leader, Executive Officer, and District
  Executive are asked to sign in the various areas
  for good reasons. These are important documents
  and should be handled as such.

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Need more forms?

• Council Web Site
• www.cpcbsa.org
• National Web Site www.scouting.org/forms/index
  /html

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Are YOU Ready?

• Internet Charter Renewal is here, now and
  happening..
• Check out the tutorial, be in the
  know!!!!! https//scoutnet.scouting.org/ucrs
  /Help/tutorial/main.html

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Confused???

• There are NO dumb questions!!!
• The Commissioners are here to help with this
  important process. Dont wait for the turn-in to
  ask questions call (name and number).
• Thank you for your time YOU are appreciated!