Research Administration and Evaluation

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Research Administration and Evaluation

• Catholic University Leuven

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Quality Assesment at several levels
Council for Research Policy
Conclave
Research Coordination Office
Research Council
researchers
domains
Projects /positions
Faculties Departments
Research groups
external
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Evolution

• Projects
• Positions
• Promotions

University / research groups


Researchers
time
2001
2002
Publication output (international journals
/proceedings/patents) External funding PhDs
Peer review CV and Publication record
Publication output External funding PhDs
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At the level of domains / departments
Scorecard Period Dept (group) Input-
indicators Number of seniors Number of
supporting (adm techn) staff Supplementary
data Postdoctoral researchers FWO Research
budget Number of juniors Output-indicators Pub
lications Top-10 publications Total
citations Number of PhDs
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At the level of domains / departments
Derived indicators Mean IF Score SC
1 Score SC 2 Score SC 3 Publications per
senior Citations per senior Juniors/seniors-
ratio Number of PhDs per senior
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Criteria of evaluation

• External Funding
• PhDs
• Peer review
• Publication output

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SAP Anemoonproject
ANEMOON Flower with 6 leaves
E-UNIVERSITY
FINANCE
ADMINISTRATION BACK OFFICE APPL.
BUSINESS INTELLIGENCE
6 functional teams
LOGISTICS
HR
RESEARCH
Administrative Portal
EDUCATION
STUDENTS
Users 7.000 personel 25.000 students
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REALISATIONS ANEMOON
1999
2000
2001
2002
Administrative organisation, committees Personne
l administration and management
Recruitment ATP Time registration
Payroll Autom. budget control personnel BW for
personnel
Selfservice my file Selfservice my employees
Personnel
Accounting KUL Budget preparation and
follow-up Revenues and expenses Financial
transactions
Accounting LRD BW for finance OLAP on the web
Accounting exploitations Selfservice for
budgetholders
FINANCE
Purchasing external vendors
Internal warehouse manangement Selling/purchasing
warehouse Selfservice purchasing warehouses
Decentralised accounts receivable Internal
financial transactions
LOGISTICS
Management research contracts Management internal
research funds BW for research Research
affiliation
RESEARCH
Interface legacy research system KUL with
finance/personnel SAP
Interface legacy research system LRD with
finance/personnel SAP
EDUCATION AND STUDENTS
Prototype student masterdata Prototype academic
structure for BAMA
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REALISATIONS ANEMOON
2003
2004
2005
2006
Reorganisation K.U.Leuven
Portal
R/3 ENTERPRISE
E-government Selfservice time registration
New method Holiday payment BW webreporting Integra
tion personel/students BW payroll
Mobility Sideline activities Recruitment
AP Selfservice selection and hiring
New functionalitymy file and my employees
Decentral committeesHoliday and year end
provision payments in payroll
PERSONNEL
Decentral correction postings Fiscal
reporting Student account
Declaration expenses Management creditcards
Optimize reporting Decentral correction postings
new method AUDIT recomendations
Assetaccountingnew autorisation concept
FINANCE
Space inventory (real estate) Graphical
integration CAD Lease/rental space
Environment, health and safety
Housing Students
LOGISTICS
BW Assignment and usage of space EHS
licenses Plant maintenace
Project proposals (application, evaluation, peer
review process award)
RESEARCH
Selfservice overview research contracts Year end
and holiday payments provisions
Research database (projects, teams, expertise's,
cooperations, equipment, )Overview internal
and external research funding
Optimizing interface IWETO (Reporting Flemisch
Government) Patents Financial Follow up and
Archiving documents Optimizing personnel
commitments
EDUCATION AND STUDENTS
BW academic structure reportingOptimize
Individual study programs Evaluation study
programs Individual follow-up students
Masterdata students (Re)registration
students Masterdata academic structure Planning
academic year
Webreporting students BW studentinformation Doctor
al research projects
Individual study programs (bookings, approval, )
?
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System Architecture in SAP
PS
MM
FI
BUDGETTING INTERNAL RESEARCH PROGRAMS
IM
EXPENSES
RESEARCH CONTRACTS
PAYMENTS
ACCOUNTS
FM
SD
FUNDCENTERS
RESOURCE RELATED BILLING TO THE SPONSOR
HRPA
HR-PD
PERSONNEL COMMITMENTS
RESEARCH DATABASE
PROJECT PROPOSALS
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External funding -gt Research Contracts in SAP PS
For central finance department use only
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Researchers webapplication Overview research
contracts
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Research Database SAP HR-PD
Student
PhD
Researchgroup
Equipment
Application
Org. unit
Project
Cooperation
External Institution
Person
Expertise
Discipline code
Application area
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Researchers self service My Researchdatabase

• My Research Projects
• My Research groups
• My Expertises
• My Cooperation's
• My Research Equipment
• My Research Allocation

Changes are immediately published on the
K.U.Leuven website
Change the detailed information of the project
Overview of the research projects of which he/she
is promotor or co-promotor
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For every researcher a CV is published
Research projects and expertises from the
research database
Courses from CM in SAP
Publications from the library-system
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BI Research
Research contracts
Research database
HR
PhD
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Internal Funding requests and evaluation Peer
reviewing
SAP HCM - Human Capital Management
0R Reference
H Referee
9R RC
Research Council
0A Funding request
P Member RC
P Researcher
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Institutional Repository LIRIAS