CODATA Data Archiving Activities

1
CODATA Data Archiving Activities

• Bill Anderson
• Co-chair CODATA Scientific Data Preservation Task
  Group
• Inter-American Workshop on Environmental Data
  Access
• 3 - 6 March, 2004, Campinas, SP, Brazil

2
Overview

• CODATA Archiving Activities
• CODATA Workshop in South Africa
• CODATA Task Group
• CODATA/ERPANET Workshop in Portugal
• ICSTI/CODATA Archiving Portal
• Archiving Workshop in China
• CODATA Conference 2004 in Berlin
• Future plans
• Summary

3
CODATA Archiving Activities

• Initial Working Group formed in 2000
• Workshop in Pretoria, South Africa, May 2002
• Annotated list of primary references
• Preliminary classification of issues
• CODATA Task Group formed focusing on developing
  countries in 2002
• CODATA/ERPANET Workshop, Lisbon, Portugal,
  December 2003
• CODATA/ICSTI STI archiving portal - in progress
• Workshop in Beijing, China, June 2004
• Workshop in southern Africa, proposed 2005
• Workshop in South America in 2006 ?

4
CODATA Workshop in South Africa

• Held at the National Research Foundation (NRF),
  Pretoria, South Africa, 20-21 May 2002
• Foster a greater understanding of the
  requirements and major issues with ST data at
  the South African Data Archive and the NRF
• Used case studies to identify and assess the
  issues in 4 areas scientific, technical,
  management, and policy
• Attended by 70 representatives of more than 30
  South African science agencies, universities, and
  archives
• Collaboration among CODATA, South African
  National CODATA Committee, and the National
  Research Foundation.
• Report available at www.codata.org

5
Preservation and Archiving of Scientific and
Technical Data in Developing Countries

• Task Group objectives
• Improve understanding of ST data management
  conditions in developing countries
• Advance development and adoption of good
  archiving and records management practices,
  policies, and tools
• Provide interdisciplinary forums (South Africa
  (2002), Portugal (2003), China (2004), southern
  Africa (proposed, 2005))
• Build a comprehensive directory of managers,
  experts, and archives

6
CODATA/ERPANET Workshop in Lisbon, Portugal

• Held at the Biblioteca Nacional in Lisbon,
  Portugal, 15-17 December 2003
• Focus on selection, appraisal, and retention of
  digital scientific data
• Used disciplinary and interdisciplinary case
  studies to identify and assess the commonalities
  and differences among disciplines in this area
• Attended by 60 data managers, researchers,
  records managers, archivists, and librarians from
  13 countries
• See www.erpanet.org for more information

7
ICSTI-CODATA Portal to Scientific and Technical
Data and Information Preservation and Archiving
Resources

• Business plan to develop and maintain an Internet
  portal for archiving digital ST data and
  information
• Will build on and help integrate the work of ICSU
  bodies, especially of the CODATA Task Group, with
  the work being done in this area by other
  relevant groups and organizations
• Endorsed by CODATA and ICSTI
• Prototype is currently in development at the
  National Academies, and expected to be formally
  launched at November CODATA Conference in Berlin

8
CODATA Workshop in Beijing, China

• Interdisciplinary workshop on developing
  strategies for open access to, and preservation
  of, digital scientific data sources to be held in
  June 2004
• Examine the opportunities and challenges with an
  emphasis on biomedical and environmental sciences
  and related STM journals
• Collaboration among the U.S. and China National
  CODATA Committees, the CODATA Archiving Task
  Group, the Chinese Academy of Sciences, and the
  Chinese Ministry of Science and Technology, with
  input from ICSTI and the International Council on
  Archives
• Builds on the successful workshop convened by the
  CODATA Archiving Working Group in South Africa in
  May 2002

9
19th International CODATA Conference

• The 19th CODATA International Conference The
  Information Society New Horizons for Science
  takes place 7-10 November 2004, in Berlin,
  Germany.
• Keynote and other sessions on scientific and
  technical data archiving and preservation of
  access.

10
CODATA Workshop for Southern African Development
Community

• In planning stage planned venue is Gaborone,
  Botswana, 2005
• Focus on long-term preservation and open access
  to digital health and environmental scientific
  information resources in the 14 countries that
  comprise the SADC
• Will build on the results of the 2002 South
  African workshop and the 2004 Chinese workshop
• Collaboration among CODATA, the CODATA Archiving
  Task Group, the South African National CODATA
  Committee, South African National Research
  Foundation, and the South African National
  Development Agency.

11
CODATA Workshop in South America

• Proposal CODATA workshop on the long-term
  preservation of, and open access to, scientific
  and technical data and information resources of
  regional importance in South America in 2006
• Explore regional conditions, requirements, and
  activities related to preservation and access
  focus on content and topic areas of local
  importance
• Build and draw on experiences of past workshops
• Develop a regional network of data managers,
  researchers, and existing and emerging data
  collections.

12
CODATA Future Activities

• Vision CODATA series of regional workshops that
• Focus on long-term preservation of, and open
  access to, scientific and technical data and
  information resources of local importance
• Build networks and collaboration among
  researchers, data and records managers,
  government science officials and policy makers,
  and representatives of non-governmental
  organizations, international organizations, and
  public and private donor and development
  institutions.

13
Summary

• CODATA data archiving activities will pursue
  opportunities to
• Promote and advance long-term preservation and
  management of , and access to, ST data
• Leverage common properties of digital ST data
  and information
• Learn from previous and ongoing experiences with
  managing growing collections of digital data and
  information

14

• Discussion