PERSONNEL 101

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PERSONNEL 101
VISA
EBIS
TOPS
LQA

• Putting you in Control

TSP
Of your information
Passports
Post Allowance
Leave Slips
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RULE 1

• ALWAYS use a
• DARK BLACK INK PEN
• when you are filling out Personnel forms!
• Otherwise, you may be asked to redo them. The
  scanner and FAX machine are colored blind they
  need and thrive from
• DARK BLACK INK.

Gel Pens work best!
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RULE 2
Fill out forms as completely and as accurately as
you can! Most Personnel Forms INCLUDING LEAVE
REQUEST FORMS are legal documents! The
personnel secretary cannot and should not
complete these forms for you. However, the
personnel secretary can assist you.
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Rule 3
If you are printing or using cursive, please do
it legibly!
If you are signing your name but you have a
unique way of doing this, please print your name
under your signature ?
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Check Your resources before you jump to
conclusions, panic, or start shedding tears.
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The DoDEA Website is a great place to find
answers to most of your personnel questions
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UnderstandingHow toAccess

• EBIS, TSP, TOPS , MyPay
• and
• Fill out
• Leave Request Forms

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Why EBIS?
Employment Benefits Information System
SECURE WEB SITE
Easy To use
Puts you in charge!

• Provides current civilian employees access to
  general and personal benefits information
• The ability to receive retirement estimates
• Enroll or make changes electronically for health
  and life insurance and the Thrift Savings Plan
• The election is submitted electronically to your
  servicing payroll office thereby ensuring your
  benefits become effective and payroll deductions
  begin timely

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• Federal Employee Health Benefits (FEHB)
  Transactions
• New Employee or Employees Who Become Eligible for
  FEHB Coverage May Elect or Waive FEHB Coverage
• View Your Current Health Plan Enrollment and
  Premiums
• View and/or Void FEHB Projected Actions
• FEHB Open Season Elections/Changes in Enrollments
  

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• Federal Employees Group Life Insurance (FEGLI)
  Transactions
• New Employees or Employees Who Become Eligible
  for FEGLI Coverage May Elect Optional Coverage
• View Your Current FEGLI Enrollment
• View and/or Void FEGLI Projected Action
• Waive/Decrease Optional Coverage A, B, C
• Waive All FEGLI Coverage

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• Retirement Transactions
• Personal Statement of Benefits (system provides
  an annuity estimate based on the first date you
  are eligible to retire and uses your current
  annual salary as your high-3 average salary)
• Annuity Estimates (allows you to enter your
  retirement effective date and high-3 average
  salary, and whether you wish an estimate based on
  voluntary or early retirement)

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• Thrift Savings Plan (TSP) Transactions
• New Employees or Employees Who Become Eligible
  for TSP May Elect to Contribute
• View Your Current TSP Election
• View and/or Void TSP Projected Action
• Stop Your TSP Contributions
• Begin, change and/or stop TSP Catch Up
  Contributions

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Human Resources Regional Service Center
http//www.dodea.edu/offices/hr/employees/benefits
/default.htm
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Click on Employees
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Click on EBIS to sign in
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To sign in to EBIS
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If you know your password, type it in and click
continue.
If you dont know your password, click Set
Password
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You can find this information on your current
Leave Earning Statement or you can ask your
Personnel Secretary at your school to look it up
for you in EPD. For teachers or professional
staff your Civilian Pay Plan is TP For NSPS
employees your Civilian Pay Plan is YB
Executive Personnel Data Base
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Your password must contain 8 10 characters It
cannot Be portions of your SSN forwards or
backwards Be the same password used within the
past 6 password changes. Be password changes in
the last 6 months. Passwords must contain at
least 3 of the following 4 character
types Uppercase letters (A, B, C,
Z) Lowercase letters (a, b, c, Z) Numerals
(0, 1, 2,9) Special Characters (!, _at_, , ,
etc.) Do not use apostrophes, commas, pipes or
periods.
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If you know your PIN, just Login.
If you dont know your PIN, click on Reset Pin
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You can find this information on your current
Leave Earning Statement or you can ask your
Personnel Secretary at your school to look it up
for you in EPD. For teachers or professional
staff your Civilian Pay Plan is TP
Enter a six digit numerical password. Telephone
numbers work ?
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What can I do in TSP?
Employees may change their contribution
allocation, i.e. how you want the money
distributed among the funds, at any time on the
TSP web-site at http//www.tsp.gov or by calling
the ThriftLine at [phone].
You cannot do this in EBIS. You must go to the
TSP website
http//www.tsp.gov
The TSP website also gives you information that
you will not find in EBIS.
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What is TOPS for?
Who needs to do TOPS?
CONUS HIRE Employees Excessed or transferred
teachers placed in new location (not locally) For
the UK, Renewal agreement is every two years.
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Enter SSN Enter Birthdate
Easy
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Check Yes
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LEAVE SLIPS (OPM Form 71)
Anyone taking leave needs to fill out a leave
slip.
Anyone that needs a substitute needs to fill out
a leave slip.
Anyone that needs to go to a workshop, DSO or TDY
for sports/school trips needs to fill out a leave
slip.
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You do not need to fill out a leave slip when
you are running short errands on base or eating
lunch on base during duty hours
(750-1520hrs) BUT You need to sign out at the
front office so that the school is aware of where
you are.
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Fill out Completely using DARK BLACK INK
Mouse, Mickey
555-55-5555
Payroll is based on your social security number
PLEASE print your entire number out on form.
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APL Any Purpose Leave
Do not buy airline tickets or plan the day out
until your leave has been approved! APL can be
denied if substitutes cannot be obtained or it is
the first or last week of the school year.
555-55-5555
Mouse, Mickey
29 Aug 07
30 Aug 07
0750
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1520
Teachers Duty Hours 0750 - 1520
Full-Time Teachers are given 10 days of leave a
school year, 3 of which can be used as APL
APL should be requested at least two weeks ahead
of time
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Sick Leave
15 Sept 07
15 Sept 07
1130
1520
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Turn in a leave form for sick leave the day you
return to duty! If you have a medical
appointment, turn in a leave form as soon as you
know!
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Other LeaveTDY, Work Shops, any time you need a
sub or on official business
15 Sept 07
15 Sept 07
1520
8
0750
Sub Code Y
Tennis Tournament, Weisbaden
SIGN HERE
29 Aug 07
DO NOT SIGN HERE
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PRIVACY ACT
All leave forms and other personnel forms are
held in complete confidentiality. Only the
Principal and Personnel/Payroll Clerk see the
completed form.
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Just one more thought
Substitutes
If there is a substitute that you would like to
request, please put it on a note attached to the
leave form. Do not ask the substitute yourself,
please leave that to me. If you are going to be
out long-term (more then 2 days), please talk to
me or Mr.Worford about who you need for your
class. I have to use the subs equitably.
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When you wake up ill and you need a substitute
You can call me the night before anytime before
900 PM or as early as 530 AM in the morning!
If you get my answering machine and I do not
return your call, please call the school first
thing in the morning! Always get a confirmation
that we got your message! Dont trust voice mail
or answering machines!
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Check Your Expiration Dates

• Ration Cards
• Base ID Cards
• 3rd AF Driving/Fuel Permit
• Passports
• VISA Stamp
• Certification Paperwork

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Update Personal Information

• Address
• Phone numbers
• Emergency Contacts

Update LQA when there is any change

• Reconciliation
• Dependents
• Increase in Rent
• Change in Residence

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Employees are responsible for keeping their
passports/visas and any other travel documents
current.  The processing time required for these
documents has increased so employees should plan
to initiate the renewal process well in advance
of the expiration date, taking into consideration
their travel plans (especially summer travel). 
Failure to do so could result in action by the
host country to expel the individual.
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VISA
Should be in your Official Passport!
Have your completed VISA package to me the week
before.
VISA run is normally the third Thursday of every
Month.
Use VISA Checklist
Can Renew up to 3 months before expiration date!
Get the Exchange Rate at the date of purchase of
cashiers check get from the bank!
Keep All Receipts VISA Pictures Cashiers Check
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VISA Reimbursement
Follow the clear instructions on the VISA
Reimbursement checklist!
SF 1164
Forms are located on common drive in the FORMS
folder
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OK, one more thought
Dont tell me in the hall way, at lunch, party,
gym in the BX or anywhere other then my office
what days you will be out, information that I
have asked you for or anything else that needs a
memory. Always tell me in my office (make sure I
write it down) or send me an email or put a note
in my box. I do not have a memory!
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Official Passports
Bring me your completed package to verify that it
is accurate.
The Check list is on the common drive in the
FORMS folder. Passports may take up to two
months return time. Plan ahead!
Follow instructions on the Checklist.
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THANK YOU

• Thank you for watching this presentation. Please
  let me know if there are any other personnel
  issues that you would like me to cover, possibly
  in a shorter presentation ?.
• Please take the time to email me and let me know
  if this was beneficial or not, I would appreciate
  it. Please no comments that the presentation was
  too long ?