TOPIC 2.13 DUE IN FROM MAINTENANCE DIFM PROCESSING

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TOPIC 2.13DUE IN FROM MAINTENANCE(DIFM)
PROCESSING
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DUE IN FROM MAINTENANCE (DIFM) PROCESSING

• Enabling Objectives
• 2.44 PERFORM MSG-COMPLETED REPAIR ACTION
  INQUIRY
• 2.45 PERFORM DUE IN FROM MAINTENANCE (DIFM)
  STOCK STATUS INQUIRY
• 2.46 PERFORM DIFM READY FOR ISSUE (RFI)
  COMPONENT RETURN
• 2.47 PERFORM DIFM RETURN FOR INTER-IMA REPAIR
• 2.48 PERFORM INTER-IMA CUSTOMER SERVICE RETURN

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DUE IN FROM MAINTENANCE (DIFM) PROCESSING

• MSG-COMPLETED REPAIR ACTION

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MSG-COMPLETED REPAIR ACTION
Purpose List all MAF Control Numbers for
review by SSC. System Action Displays
MCNs for which repair action has been completed
and a DIFM item record exists.
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DUE IN FROM MAINTENANCE (DIFM) PROCESSING

• DIFM REPAIRABLE STOCK STATUS INQUIRY

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DIFM REPAIRABLE STOCK STATUS INQUIRY

• Purpose
• Displays the DIFM stock position of a NSN
• System Action
• Displays relevant data attached to DIFM item
  records.

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VIEW BEGINNING BALANCES
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When you click on one of the fields in the stock
summary, it initiates a Repairable Stock Status
Inquiry and provides information such as job
status, current/turnin DDSN, management code etc.
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DUE IN FROM MAINTENANCE (DIFM) PROCESSING

• RFI DIFM RETURN

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RFI DIFM RETURN

• Purpose
• Records the return of a component which has
  completed the repair cycle.
• System Action
• (1) Deletes DIFM record unless inter IMA
  repair / customer service is indicated.

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RFI DIFM RETURN

• (2) Updates FGC / NIIN record.
• (3) Deletes COMPLETED REPAIR ACTION.
• (4) Tracks the original and current MCNs on
  the requisition and the original and current
  DDSNs on the MAF for cross issue.
• (5) If Supply Officers asset has failed test
  and check, asset is transferred from
  DIFM to suspense.

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RFI DIFM RETURN

• 6) Notices
• (a) DIFM Return Stow.
• (b) DD1348-1 Repairable Movement
  Document for R / R and Express Programs.
• (c) DD1348-1 Repairable Retrograde
  Shipping Document.
• (d) Return To Customer.

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This screen will appear if there is one or more
outstanding EXREPS for that item. This allows
you to select which organization to issue the
component to.
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DUE IN FROM MAINTENANCE (DIFM) PROCESSING

• 2nd Scenario
• In this scenario.a SUPPO assets condition is
  suspect and must be placed in suspense, inducted
  and a test and check performed.

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VIEW BEGINNING BALANCES
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PLACE ASSET IN SUSPENSE PRIOR TO AMSU INDUCTION
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REFERENCE BLOCK ONLY PROVIDES ROOM FOR 7
CHARACTERS
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VIEW SUSPENSE PROCESSING
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MGMT CODE MUST MA
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CHANGE SERIAL FROM 33-3 TO 33-2
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VIEW CHANGES TO SUSPENSE RECORD
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Notice that the RFI quantity is decremented and
the Suspense quantity is incremented
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INITIATE DISCREPANCY MAF FOR SHELF STOCK REPAIR
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VIEW DIFM RECORD
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Notice that after the induction is performed, the
suspense quantity is decremented and the DIFM
quantity is incremented.
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VIEW DIFM RECORD
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SUSPENSE RECORD DELETED
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PROCESS DIFM RETURN
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DUE IN FROM MAINTENANCE (DIFM) PROCESSING

• REPAIRABLE ASSET IS FORWARDED TO THE WORK
  CENTER , REPAIRED OR BCMED.THE MAF IS
  SUBSEQUENTLY SIGNED OFFTHE COMPONENT AND ALL
  LOGS/RECORDS ARE FORWARDED TO SUPPLY FOR
  ACTION

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PROCESS DIFM RETURN
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USER VIEWS REQN RECORD PRIOR TO PROCESSING
DIFM RETURN
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Because this is SUPPO material
DDSN 7266B854 WITH STATUS OF IGNOR WAS
MACHINE GENERATED
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PROCESS DIFM RETURN
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This is just a double check prompt. Not really
useful since most people are going to clear the
DIFM anyways
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ASSET HAS BEEN RETURNED TO RFI CONDITION
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DUE IN FROM MAINTENANCE (DIFM) PROCESSING

• INTER-IMA / CUSTOMER SERVICE RETURN

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INTER-IMA / CUSTOMER SERVICE RETURN

• Purpose
• Process inter-IMA return of RFI and Non-RFI
  material.
• System Action
• (1) Creates transaction record.
• (2) Updates FGC / NIIN record.
• (3) Updates requisition LSC.
• (4) Creates DD1348-1 Repairable Retrograde
  Shipping Doc if component returned BCMd.

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INTER-IMA / CUSTOMER SERVICE RETURN

• (5) Creates DIFM Return Stow documents (if
  RFI).
• (6) Return to customer notice.
• (7) Calls stock replenishment.

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First Scenario

• This is from the standpoint that an item is
  determined to be D actioned and will be shipped
  to another IMA for repair.
• The DIFM record will remain intact until the item
  is received back via Inter-IMA customer service
  return selection.

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Notice that the action taken code of D has
prompted this section to open up for processing
This block is used when D actioning material back
to a squadron when the ship returns to homeport,
or when other ships parts are returned because
the ship is outchopping and needs their parts
back. Why would you leave the requisition
outstanding if you are returning their gear?
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Performing the Return

• After the item is received back from the RR
  activity it is then documented using the
  Inter-IMA customer service return feature.

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This is checked when the Repair activity that you
sent it to was unable to repair it and sent it to
the DOP for you. This saves you the hassle of
getting the part returned and having to do it
anyways
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Notice that since this is squadron material, it
decremented the DIFM column and the EXREP column
as well
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In this scenario it is being received back
non-rfi. If this were SUPPO material and ACBAL
DUE lt FAQa replenishment DDSN would be
generated.
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DUE IN FROM MAINTENANCE (DIFM) PROCESSING

• REPAIR AND RETURNOUTGOING (D-ACTION)

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VIEW CURRENT DIFM RECORD
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MCN A9B0097 AWAITING DIFM RETURN
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SUPPLY PERSONNEL PROCESS MCN A9B0097 THROUGH
DIFM RETURN
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REPAIR SITE UIC IS A MANDATORY ENTRY IN THE
CASE OF REPAIR AND RETURN
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SUPPLY PERSONNEL ENTER CORRECT UIC
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VIEW RECORD AFTER DIFM RETURN PROCESSING
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RECORD REMAINS IN DIFM WHILE UNDERGOING
REPAIR AT UIC N60191
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DUE IN FROM MAINTENANCE (DIFM) PROCESSING

• SCENERIOTHE ASSET WAS SENT TO NAS OCEANA,
  REPAIRED, AND RETURNED IN AN RFI CONDITION.
  NALCOMIS IS CURRENTLY AWAITING SUPPLY ACTION TO
  CLEAR THE DIFM RECORD

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ASSET IS RETURNED TO SUPPLY IN AN RFI
CONDITION
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WORKER SELECTS DESIRED DDSN FROM THE LIST
PROVIDED
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VERIFY THAT THE DIFM RECORD HAS BEEN REMOVED
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DIFM RECORD HAS BEEN REMOVED AND THE RFI
QTY HAS BEEN INCREASED
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DUE IN FROM MAINTENANCE (DIFM) PROCESSING

• INCOMING FROM ANOTHER ACTIVITY FOR REPAIR
• (D-ACTION)

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R AND R (INCOMING)INDUCTION REQUIREMENTS

• DDSN CANNOT BE ON FILE
• OWED ORG SHOULD BE SUPPLY ORG
• ORG JCN MUST BE ON FILE
• AMSU MUST IDENTIFY ITEM AS A R AND R ASSET DOING
  INDUCTION

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AMSU INDUCTS REPAIR AND RETURN ASSET ON A
DISCREPANCY MAF
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OWED ORG SUPPLY ORG
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VIEW DIFM RECORD
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IMA Loc BLOCK INDICATES OWED ORG OF
REPAIR AND RETURN ASSET
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DUE IN FROM MAINTENANCE (DIFM) PROCESSING

• ASSET IS INDUCTED INTO THE MAINTENANCE CYCLE ,
  SUBSEQUENTLYREPAIRED OR DETERMINED TO BE
  NON-RFI, AND MAF SIGNOFF OCCURSCOMPONENT AND
  ALL LOGS/RECORDSARE FORWARDED TO SUPPLY
  FORDIFM RETURN PROCESSING

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PRINT FUNCTION PRINTS THE SCREEN IMAGE
ONLY
PRINT FUNCTION PRINTS THE ENTIRE FILE
SELECT ALL FUNCTION SELECTS MULTIPLE RECORDS
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SORT OPTION AVAILABLE FOR ALL CATEGORIES
THAT ARE UNDERBARRED
REFRESHED SCREEN SHOWS THAT MCN A9B0131 HAS
CLEARED
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ANY QUESTIONS ???
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REVIEW AND SUMMARY

• DESCRIBED MSG-COMPLETED REPAIR ACTION INQUIRY

• DESCRIBED DUE IN FROM MAINTENANCE (DIFM) STOCK
• STATUS INQUIRY

• DESCRIBED DIFM READY FOR ISSUE (RFI) COMPONENT
  
• RETURN

• DESCRIBED DIFM RETURN FOR INTER-IMA REPAIR

• DESCRIBED INTER-IMA CUSTOMER SERVICE RETURN

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• LETs Play a Game!!

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Items contained in the Compl Repair Act mailbox
are the result of what type of action?

• A. Stock stows

B. Material Turned In To Stock
50/50
C. Completed requisitions
D. Completed maintenance action.
D. Completed maintenance action.
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Items contained in the Compl Repair Act mailbox
are the result of what type of action?
C. Completed requisitions
D. Completed maintenance action.
D. Completed maintenance action.
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What does an alphabetic Action Taken Code (except
D) indicate?

• A. BCM Action

B. RFI Action
B. RFI Action
50/50
C. Cancellation Action
D. Shipping Status
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What does an alphabetic Action Taken Code (except
D) indicate?
B. RFI Action
B. RFI Action
D. Shipping Status
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What does a numeric Action Taken Code indicate?

• A. Due Quantity

B. BCM Action
B. BCM Action
50/50
C. RFI quantity stowed
D. BCM quantity
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What does a numeric Action Taken Code indicate?
B. BCM Action
B. BCM Action
C. RFI quantity stowed
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DIFM Return system action does not include
clearing the the Compl Repair Action
mailbox(CRAM).

• A. True. It clears itself.

B. False. It generates a 1348-1 shipping document
C. False. One of the important functions is
that it clears the CRAM.
C. False. One of the important functions is
that it clears the CRAM.
50/50
D. True. You must perform a RFI/POH to clear the
CRAM.
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DIFM Return system action does not include
clearing the the Compl Repair Action
mailbox(CRAM).
C. False. One of the important functions is that
it clears the CRAM.
C. False. One of the important functions is that
it clears the CRAM.
D. True. You must perform a RFI/POH to clear the
CRAM.
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The REQUIRED entry to obtain a Trans Ledger is
the MCN.

• A. True.

B. False. The necessary entry is either, the FGC,
NIIN.
B. False. The necessary entry is either, the FGC,
NSN, or FSCM/Part number.
C. False. The necessary entry is either, the Org
Cd or Pack-up ID Number.
50/50
D. False. It is a report and has no required
entries.
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The REQUIRED entry to obtain a Trans Ledger is
the MCN.
B. False. The necessary entry is either, the FGC,
NSN, or FSCM/Part number.
B. False. The necessary entry is either, the FGC,
NIIN.
C. False. The necessary entry is either, the Org
Cd or Pack-up ID Number.