Washington, DC

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Formula and Process for Nonbeverage Product (TTB
F 5154.1) Briefing for Automated Form Completion
Washington, DC December 6, 2006
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Turnaround Time

• Very Difficult to Meet 10 Day Turnaround
• Errors in Items 9 10
• Information Missing from Submissions
• Ambiguous Information on Submission

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Pay.Gov Website
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How Will It Work?

• Obtain a Pay.gov User ID
• Complete the form electronically on the Pay.gov
  Web site
• Print out the completed form. Sign it. Date it.
• Mail in the signed form along with any supporting
  documentation (such as Product Specification
  Sheets)

5
Pay.gov Provides a Secure Environment to Complete
Submissions

• Pay.gov is a Secure Service Provided by the US
  Department of the Treasury
• Only Authorized Users Can Access Pay.gov
  Functionality via Secure Internet Protocol
  (secure socket layer SSL)
• Authenticated by Unique User ID and Password
  Combination
• Pay.gov Ensures Privacy Rights through Compliance
  with the Privacy Act of 1974 (5 U.S.C. 552A),
  Office of Management and Budget Guidance, and
  Other Federal Regulations and Financial
  Management Service (Treasury Department) Policy
• For additional information https//www.pay.gov/pa
  ygov/privacyAndSecurityPolicy.html

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Create a Company Profile
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Automated Calculations Items 9 and 10 Based on
Details Provided in Item 13
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Automated Calculations Items 9 and 10 Based on
Details Provided in Item 13
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The form includes automated calculations and
validation of required fields
10
The form includes automated calculations and
validation of required fields
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The Flavor Chemical WorksheetA Separate Area for
Details on Chemicals
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The form includes automated calculations and
validation of required fields
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Users will be able to track, save, or duplicate
previous submissions for re-use
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Industry Members Are Responsible for Submitting a
Complete and Accurate Description of the Process
and Formula for Their Nonbeverage Products
Common Problems with Submitted Form 5154.1

• How Pay.Gov Can Help Industry Members
• Use of a consistent system of measure (English or
  Metric) will be enforced and automatically
  applied (e.g. to weight and volume fields)
• Theoretical Yield Weight/Volume and Actual Yield
  Weight/Volume will be mandatory fields
• Mandatory fields dependant on user defined fields
  will provide reminders for users to provide
  subsequently required information
• The electronic Form provides guidance on how to
  properly identify ingredients, such as by TTB
  Number or FEMA Number
• Guidance on listing of relevant information is
  provided which also performs calculations for
  Field 9, Field 10, and Density

Mixed units, no units, or improper units on
quantities
No yield or very little yield information
Failure to disclose solvents, colors, and limited
ingredients in purchased flavor intermediates
Use of obscure names or shorthand to identify
ingredients
Lack of detail for Field 13
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Benefits for Industry Members

• Save forms to be completed / submitted at a later
  date
• Duplicate previous submissions to reduce re-work
• Track the history of your submissions completed
  on the Pay.gov Web site
• Utilize a friendly interface that guides you
  through the information required for a submission
• Rely on validations and calculations automated by
  the electronic form which help ensure correct
  submissions
• Access Online Help and tooltips on the fly to
  assist with completion of the form

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The Initial Release Targets the Most Common
Submissions Received

• Pay.gov Users Complete Forms Electronically from
  the Secure Pay.gov Web Site
• Simple Mixtures or Filtration Processes
• Short Form Allows Entry of Up to 10 Liquid
  Components and 10 Flavor Chemical Groupings
• Long Form Allows Entry of Up to 25 Liquid
  Components and 25 Flavor Chemical Groupings
• You May Continue to Complete Forms Manually, but
  the Lab Will Not Correct Forms with Errors

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Pay.Gov Can Help Industry Members Solve
Previously Addressed Problems
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Obtaining a Pay.gov User ID

• Anticipated Timeline
• Complete Initial Development of the Form
  (03/01/07)
• Beta Test the Completed Form (04/30/07)
• Implement Updates
• Publish Live for Use by Industry Members
• Requesting an ID (Not Yet Available) Email
  Edward Limowski
• Specify your request for a Pay.gov User ID in the
  Subject Line
• Provide the following information
• Full name (First, Last, and Middle Initial)
• Mailing Address (Street address, City, State, Zip
  Code, and Country)
• Phone Number (including Area Code)
• Fax Number (including Area Code)
• E-mail Address