NCS Learn PowerPoint Template

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Period Attendance
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Todays Agenda

• Period Attendance Atom

• Update Attendance Atom

-Show Full Year Tab

• Mass Change Attendance Atom

-Days of Activity Tab

• Attendance Letters Atom

-Reason Totals Tab
-Type Totals Tab

• Phone Dialer Atom

• Attendance Setup Atom

• Attendance Attachment Form

• Class Attendance Atom

• Period Attendance Resources

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Where do I find the Attendance atoms?

• SASI Modules

• Attendance Folder

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Period Attendance AtomShow Full Year Tab

• The Show Full Year tab contains the schools
  attendance calendar for each date defined in
  Attendance Setup.

• To enter an attendance reason, click the
  appropriate cell and select the reason from the
  drop down list.

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Period Attendance AtomShow Full Year Tab
Before
After
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Period Attendance AtomShow Full Year Tab

• To repeat an absence reason, in multiple cells
• Enter a reason in one cell
• Right click or hold down the Alt key and click in
  the cells where you want to repeat the reason.
  On a Mac, hold down the Option key.

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Period Attendance AtomDays of Activity Tab

• This tab displays only days marked with an
  absence.

• This a great resource when discussing absences
  with parents!

• To print this page, select File on the menu bar,
  then Print.
• If the list is more than one page, select An
  Expanded Table.

• You can update absence reasons (not dates) from
  this tab.

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Period Attendance AtomReason Totals Tab

• This tab displays a students absence totals for
  each absence reason.

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Period Attendance AtomType Totals Tab

• This tab displays a students absence totals for
  each absence type, the percentage of each
  absence, and the days enrolled to date.

• Several absence reasons can be grouped together
  as an absence type.

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Period Attendance AtomAttendance Attachment Form
The Attendance Attachment Form enables you to
enter additional information for an attendance
reason.

• To access the Attendance Attachment form, hold
  down the Control key (Ctrl) and click the cell
  where you want to enter the attachment.

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Period Attendance AtomAttendance Attachment Form

• Enter the Arrival and/or Departure time.
• Enter any notes that apply.
• Click OK.

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Period Attendance AtomAttendance Attachment Form

• A small red tag displays in the upper right
  corner of the cell in which you entered the
  attachment data.

• To get a list of attachment data, run a query on
  the AATT file.

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Period Attendance AtomAttendance Attachment Form
If users are not able to access the Attendance
Attachment form, check the Advanced tab of the
Attendance Setup atom.

• Click Use Attachments, enter the Time 1 and
  Time 2 Headings, and select either to use time as
  Minutes or Time.

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Sample Period Attendance Reports
Use ATP51 to track students enrolled and
inactivated
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Sample Period Attendance Reports
Sample ATP51 Gain Loss Report
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Sample Period Attendance Reports
Use ATP07 to print an absence list for students
who have an unverified absence.
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Sample Period Attendance Reports
Sample ATP07 Period Absence List
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Class Attendance Atom

• The Class Attendance atom enables you to
  view/enter 40 days of attendance data for an
  entire class.

• To enter an absence reason, click the appropriate
  cell and select the reason from the drop down
  list.

• To repeat an absence reason, in multiple cells
• Enter a reason in one cell
• Right click or hold down the Alt key and click in
  the cells where you want to repeat the reason.
  On a Mac, hold down the Option key.

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Class Attendance Atom

• Entering a reason for the Entire Class

• Click the column heading of the day to highlight
  attendance for the entire class.

• Click any highlighted cell to select the
  attendance reason.

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Class Attendance Atom

• Entering a reason for the Entire Class

• Click OK to enter the reason for all students

Here is the result!
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Class Attendance Atom
To change the 40-day calendar view, click
Class-Attendance on the menu bar, then Change
Date.

• Enter the appropriate date and click OK.

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Class Attendance Atom
Here is the result!
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Sample Class Attendance Report
Use ATP17 to print a weekly attendance list
Print this report from the Class Attendance atom
or from CLASSROOMxp.
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Sample Class Attendance Reports
Sample ATP17 Class Attendance Summary Report
Teachers can use this report to verify their
attendance.
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Update Attendance Atom

• The Update Attendance atom enables you to
  enter/update attendance for multiple students.

• Click the Default previous lines button to
  copy the From, To, and Absence Reason from the
  first student you enter to the entire list of
  students.

• Click the Add button to add a line and enter the
  Student ID for the students whose attendance you
  want to update.

• Click the Save button.

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Update Attendance Atom
Update Attendance Using Generic Selection Drag
Drop students from Generic Selection (Utilities
folder) to the Update Attendance atom.

• This saves time from entering individual student
  IDs.

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Mass Change Attendance Atom
Use the Mass Change Attendance atom to update
multiple attendance records. You can change
attendance for a student group, a teacher/class,
or run an attendance rule.

• Enter the desired parameters.

• Click Change

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Mass Change Attendance Atom
Here is the result!
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Mass Change Attendance Atom
Using a Mass Change Attendance Rule

• Attendance rules are defined in the Attendance
  Rule Definition atom.

This rule has two parts.
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Mass Change Attendance Atom
Using a Mass Change Attendance Rule

• Part 1 changes the All Day code from Present to
  Unexcused if there is an Unverified absence in
  any of the periods.

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Mass Change Attendance Atom
Using a Mass Change Attendance Rule

• Part 2 changes the Period codes to Unexcused if
  there is an Unverified absence in any of the
  periods.

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Mass Change Attendance Atom
Using a Mass Change Attendance Rule

• Select Use Rules List

• Select the Rule
• Enter the dates

• Click Change

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Mass Change Attendance Atom
Here is the result!
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Phone Dialer Atom

• Use the Phone Dialer atom to create a file used
  by automatic phone dialing software to notify
  parents of student absences or school activities.

• The date defaults to todays date. Change the
  date if needed.
• The grade defaults to the school grade levels.
  Change the grade if needed.

• To create a file for student absences, click the
  User Absences button and enter the number of
  absences.
• The absences read by the phone dialer are
  determined by your Attendance Setup.

• The Phone Dialer type defaults to the setup in
  the School atom.

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Phone Dialer Atom

• Select the location where you want to save the
  file.

• The file name will default to the file name
  required by the phone dialer software.
• Change the file name if needed.

• Click the Save button.

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Attendance Letters Atom

• Use the Attendance Letters atom to create and
  print a list of students whose absences exceed a
  preset limit.

• You can maintain up to 3 letters to send when
  absences exceed each of the 3 preset limits.

• The system tracks the letters already sent so
  that you can send letters of increasing severity
  as absences increase.

• You can also reset the counters that track the
  information.

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Attendance Letters Atom

• Enter the number of absences a student must have
  to get each of the three letters.

• Enter the date and grade parameters for the
  letters.

• If necessary, reset the absence counters.

• Select the totaling method for the absences.

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Attendance Letters Atom

• Select the source fields you want to export for
  the absence letters, or select all of the fields.

• Click the Save button.

• Click the Export button.

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Attendance Letters Atom

• You can change the location of the three files
  instead of saving them in the SASIxp Datafile
  folder.

• Save each of the three files in the location you
  chose.

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Attendance Letters Atom

• Use a word processing program to create the three
  attendance letters as mail merge documents.

• Merge the absence data with the letters.

• Troubleshooting Note
• BE SURE that the absences you want included in
  the letters are flagged in the Attendance Setup
  atom, Absence Reasons tab, as Included in
  Letters.

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Attendance Letters Atom
Sample Attendance Letter
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Attendance Setup Atom
Calendar Tab

• Use the Calendar tab to set up the calendar for
  the school year and define holidays, vacation
  days, etc. Additionally you can assign bell
  schedules and define significant period
  attendance.

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Attendance Setup Atom
Report Periods Tab

• Use the Report Periods tab to define reporting
  periods used for some Period Attendance reports.

• SASIxp automatically defines 4-week attendance
  periods. You can leave this screen blank if you
  want to use the default 4-week attendance periods.

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Attendance Setup Atom
Bell Schedules Tab

• If your school uses Bell Schedules, you can
  establish up to nine different schedules in the
  Bell Schedules tab.

• You must establish bell schedules before you
  assign bell schedules on the Attendance Calendar.

• Schools who use CLASSROOMxp set up bell schedules.

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Attendance Setup Atom
Absence Reasons Tab

• On the Absence Reasons tab you can define the
  absence reasons used in attendance reports,
  apportionment, letters, and the phone dialer.

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Attendance Setup Atom
Other Options Tab

• The Other Options tab enables you to define
  report groups, display instructional and
  non-instructional days and select attendance by
  significant period.

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Attendance Setup Atom
Advanced Tab

• Use the Advanced tab to set up the Attendance
  Attachment functionality and Section Attendance

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Attendance InformationResources

• Publications on Customer Link
• http//customerlink.pearsonedtech.com
• Enter SASIxp for the search product, then
  Publications for the search category.
• The Attendance Training Guide and CLASSROOMxp
  Training Guide are under the Version 5.0
  Publication Index
• Click on the Announcements button to find
  attendance handouts from the Users Conference.

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Attendance InformationResources

• SASIxp Help

• SASIxp Online Documentation

• Attend other attendance training sessions

• Pearson Education Technologies consulting services