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Building A Foundation For Governance

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... written agreement the carrying out of all or part of its Head Start ... Leaders lead the dancing when the band is from Neptune. Source: Peter R. Scholtes ... – PowerPoint PPT presentation

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Title: Building A Foundation For Governance


1
Building AFoundation For Governance
  • James Kelley Terry, AICP
  • Shirley G. Williams, GSW

2
Participant Outcomes
  • After completing this training, you will be able
    to
  • Strengthen your understanding of the roles and
    responsibilities of the governing board,
    management staff, and policy groups
  • Recognize the structures and systems that must
    exist to have a well-functioning Head Start
    program
  • Assess how relationships among the governing
    board, management staff, and policy groups are
    presently formed and sustained and
  • Examine a cluster of competencies and approaches
    you can employ to support balance between and
    positive interactions among governing boards,
    policy groups, and staff.

3
Stay Grounded in the Regulations
  • The Head Start Program Performance and other
    Federal Regulations
  • Articulate a vision of service delivery
  • Provide a regulatory structure for the monitoring
    and enforcement of quality standards

4
Partners Together, I
  • Head Start Agency or grantee means
  • a local public or private non-profit agency
    designated to operate a Head Start program by the
    responsible HHS official, in accordance with part
    1302
  • And is the funding agency for a delegate agency
  • Delegate Agency means
  • a public or private non-profit organization or
    agency to which a grantee has delegated by
    written agreement the carrying out of all or part
    of its Head Start program

5
Partners Together, II
  • The governing body
  • of a Head Start organization is responsible for
    the stewardshipthe legal and fiduciary
    oversightof the organization.
  • Policy Council
  • Grantee
  • or
  • Policy Committee Delegate agency
  • Is a formal structure of shared governance
    through which parents can participate in policy
    making or in other decisions about the program

6
Federal Regulations
  • 1305 ERSEA
  • 1306 Staffing Requirements and Program Options
  • 1308 Services for Children with Disabilities
  • 1309 Facilities
  • 1310 Transportation
  • 1301 Head Start Grants Administration
  • 1302 Selection, Initial Funding, Refunding and
    Selection of Replacement Grantees
  • 1303 Appeal Procedures
  • 1304 Performance Standards

7
Part I. Governance Framework Working in
Partnership with Head Start
8
Overview of Program Governance in Head Start
  • Elements
  • Governing Board
  • Policy Council and Policy groups
  • Policy Committee
  • Parent Committees
  • Advisory Committee
  • Program Staff (Executive, Head Start and Early
    Head Start Director)
  • StructureTripartite system
  • Board
  • Executive
  • Staff

9
Governance in Head Start varies
10
The Nature of Independent and Interdependent
Relationships
11
Definition of Govern
  • v. gov-ern, governed, governing, governs
  • To exercise a deciding or determining influence
    on
  • To make and administer the public policy and
    affairs of exercise sovereign authority in.

12
Definition of Governing Board
The definition of a board is an organized group
of people with the authority collectively to
control and foster an institution that is usually
administered by a qualified executive and
staff. Cyril O. Houle Governing Boards A
Publication of the National Center for Nonprofit
Boards
13
The Governing Board
  • Governance responsibilities include
  • Defining and upholding the mission and purpose of
    the organization
  • Designating broad parameters and policies within
    which staff can manage function and experiment
  • Ensuring financial viabilitypresent and future
  • Maintaining accountability to the client,
    funders, community, and public
  • Ensuring a healthy management function
  • Protecting the strength and continuity of the
    board through succession planning and board
    development and
  • Overseeing the delivery of high quality services
    to children and families in accordance with Head
    Start legislation, regulations, and policies.
  • Source Executive Directors Guide and the
  • Head Start Program Performance Standards

14
Leadership Concepts for Administrators and Head
Start Directors
  • Understanding and supporting a governance
    culture
  • Management support of clear decision-making lines
    of board authority
  • Annual calendars
  • Committee charters
  • Decision policies and protocols
  • Strong communication links with internal policy
    groups (shared decision-makers)
  • Board development plans
  • Understanding how management staff influence
    without authority (Cohen and Bradford, 2005)

15
Policy Council Roles and Responsibilities
  • 1304.50(d)(1) Work in partnership with staff and
    Board Members to review, approve or disapprove
    various items
  • 1304.50(d)(2) Directly Perform other duties

16
Shared Decision-MakingWorking Effectively with
the HS Policy Council
The Head Start Program Performance Standards
describe the shared decision-making
responsibilities of the governing board and how
these responsibilities relate to policy groups
and agency leadership. The governing boards
relationship to the policy group has many facets
mentor, coach, partner and peer. When viewed
and used appropriately, these relationships help
the organization achieve its goals and
objectives. Fostering Program
Governance National Training Guide for the Head
Start Learning Community
17
The Head Start and Early Head Start Policy Council
  • Shared decision-making responsibilities of the
    Policy Council include
  • Being charged with the specific functions
    outlined in Appendix A Governance and
    Management Responsibilities
  • Developing parent leadership to assume their role
    in representing the collective interests of all
    families
  • Participating in a consultation and approval
    process that is integrated between the policy
    group and governing body in order to expedite
    agency decision-making concerning the Head Start
    program and
  • Working with staff in developing policy issues
    for consideration, discussion and approval by
    both the policy group and the governing body.

Source Head Start Program Performance Standards
18
Governing Body Roles and Responsibilities
  • 1304.50(g)(1) written policies that define roles
    and responsibilities
  • 1304.50(g)(2) internal controls
  • 1304.50 Appendix A Governance Responsibilities

19
Integration of Shared Governance into Systems and
Services
  • Systems
  • Planning
  • Communication
  • Record Keeping and Reporting
  • Monitoring/ SA
  • HR
  • Fiscal
  • ERSEA
  • Services
  • Health
  • Nutrition
  • Safe Environments
  • Disabilities
  • Mental Health
  • Family and Community
  • Transportation
  • Education and Early Childhood Development

20
Developing a Formal System of Shared Governance
  • Key factors of a shared governance system
  • Clearly written procedures
  • A procedure to resolve internal disputes
  • A procedure for hearing and resolving community
    complaints

21
Developing a Formal System of Shared Governance
Staff Roles
  • Drive the partnership
  • Manage the governance portion of the standards.
  • Develop the System

22
Concepts ofLeadership and Followership
23
The Footprint of Leadership
  • Where meaning is created, leadership occurs
  • Where systems are developed, leadership occurs
  • Where relationships are formed and sustained,
    leadership occurs
  • Leaders lead the dancing when the band is from
    Neptune.
  • Source Peter R. Scholtes
  • The Leaders Handbook

24
Leadership in Context
Leadership is situational, nonhierarchical, and
relational. Whats required by leaders will
inevitably be shaped by context and
relationships. Rob Gofee and Gareth Jones Why
Should Anyone be Led by You?
25
Relational
  • The nature of relationships
  • What is your relationship with that person or
    group (Board and Policy Council)positive,
    neutral, or negative?
  • How does that person want to be related to?
  • What do you have to offer?
  • The attractiveness of your resources
  • The individual/groups needs for what you have to
    offer
  • Understanding unwritten rules about how to
    express wants and needs
  • Preferred styles of interaction
  • Riskspositive and negative exchanges
  • Source Cohen and Bradford, 2005

26
Key Resources for Governing Bodies
  • Copies of
  • Performance Standards
  • By-Laws
  • Roster
  • Meeting minutes
  • Information about
  • Local program
  • Grant Application
  • Training
  • State, Regional, National HS Associations

27
Resources and Tools
  • Performance Standards 1304.50
  • Appendix A of 1304.50
  • PRISM Interview Protocol and Governance Questions
  • Self-Assessment Guide
  • Head Start Training Guide Fostering Program
    Governance
  • Early Childhood Learning and Knowledge Center
    www.eclkc.ohs.acf.hhs.gov/hslc
  • Head Start Fiscal Assistant www.acf.hhs.gov/prog
    rams/hsb/hsfa

28
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