Title: Building A Foundation For Governance
1 Building AFoundation For Governance
- James Kelley Terry, AICP
- Shirley G. Williams, GSW
2Participant Outcomes
- After completing this training, you will be able
to - Strengthen your understanding of the roles and
responsibilities of the governing board,
management staff, and policy groups - Recognize the structures and systems that must
exist to have a well-functioning Head Start
program - Assess how relationships among the governing
board, management staff, and policy groups are
presently formed and sustained and - Examine a cluster of competencies and approaches
you can employ to support balance between and
positive interactions among governing boards,
policy groups, and staff.
3Stay Grounded in the Regulations
- The Head Start Program Performance and other
Federal Regulations - Articulate a vision of service delivery
- Provide a regulatory structure for the monitoring
and enforcement of quality standards
4Partners Together, I
- Head Start Agency or grantee means
- a local public or private non-profit agency
designated to operate a Head Start program by the
responsible HHS official, in accordance with part
1302 - And is the funding agency for a delegate agency
- Delegate Agency means
- a public or private non-profit organization or
agency to which a grantee has delegated by
written agreement the carrying out of all or part
of its Head Start program
5Partners Together, II
- The governing body
- of a Head Start organization is responsible for
the stewardshipthe legal and fiduciary
oversightof the organization.
- Policy Council
- Grantee
- or
- Policy Committee Delegate agency
- Is a formal structure of shared governance
through which parents can participate in policy
making or in other decisions about the program
6Federal Regulations
- 1305 ERSEA
- 1306 Staffing Requirements and Program Options
- 1308 Services for Children with Disabilities
- 1309 Facilities
- 1310 Transportation
- 1301 Head Start Grants Administration
- 1302 Selection, Initial Funding, Refunding and
Selection of Replacement Grantees - 1303 Appeal Procedures
- 1304 Performance Standards
7Part I. Governance Framework Working in
Partnership with Head Start
8Overview of Program Governance in Head Start
- Elements
- Governing Board
- Policy Council and Policy groups
- Policy Committee
- Parent Committees
- Advisory Committee
- Program Staff (Executive, Head Start and Early
Head Start Director) - StructureTripartite system
- Board
- Executive
- Staff
9Governance in Head Start varies
10The Nature of Independent and Interdependent
Relationships
11Definition of Govern
- v. gov-ern, governed, governing, governs
- To exercise a deciding or determining influence
on - To make and administer the public policy and
affairs of exercise sovereign authority in.
12Definition of Governing Board
The definition of a board is an organized group
of people with the authority collectively to
control and foster an institution that is usually
administered by a qualified executive and
staff. Cyril O. Houle Governing Boards A
Publication of the National Center for Nonprofit
Boards
13The Governing Board
- Governance responsibilities include
- Defining and upholding the mission and purpose of
the organization - Designating broad parameters and policies within
which staff can manage function and experiment - Ensuring financial viabilitypresent and future
- Maintaining accountability to the client,
funders, community, and public - Ensuring a healthy management function
- Protecting the strength and continuity of the
board through succession planning and board
development and - Overseeing the delivery of high quality services
to children and families in accordance with Head
Start legislation, regulations, and policies. - Source Executive Directors Guide and the
- Head Start Program Performance Standards
14Leadership Concepts for Administrators and Head
Start Directors
- Understanding and supporting a governance
culture - Management support of clear decision-making lines
of board authority - Annual calendars
- Committee charters
- Decision policies and protocols
- Strong communication links with internal policy
groups (shared decision-makers) - Board development plans
- Understanding how management staff influence
without authority (Cohen and Bradford, 2005)
15Policy Council Roles and Responsibilities
- 1304.50(d)(1) Work in partnership with staff and
Board Members to review, approve or disapprove
various items - 1304.50(d)(2) Directly Perform other duties
16Shared Decision-MakingWorking Effectively with
the HS Policy Council
The Head Start Program Performance Standards
describe the shared decision-making
responsibilities of the governing board and how
these responsibilities relate to policy groups
and agency leadership. The governing boards
relationship to the policy group has many facets
mentor, coach, partner and peer. When viewed
and used appropriately, these relationships help
the organization achieve its goals and
objectives. Fostering Program
Governance National Training Guide for the Head
Start Learning Community
17The Head Start and Early Head Start Policy Council
- Shared decision-making responsibilities of the
Policy Council include - Being charged with the specific functions
outlined in Appendix A Governance and
Management Responsibilities - Developing parent leadership to assume their role
in representing the collective interests of all
families - Participating in a consultation and approval
process that is integrated between the policy
group and governing body in order to expedite
agency decision-making concerning the Head Start
program and - Working with staff in developing policy issues
for consideration, discussion and approval by
both the policy group and the governing body.
Source Head Start Program Performance Standards
18Governing Body Roles and Responsibilities
- 1304.50(g)(1) written policies that define roles
and responsibilities - 1304.50(g)(2) internal controls
- 1304.50 Appendix A Governance Responsibilities
19Integration of Shared Governance into Systems and
Services
- Systems
- Planning
- Communication
- Record Keeping and Reporting
- Monitoring/ SA
- HR
- Fiscal
- ERSEA
- Services
- Health
- Nutrition
- Safe Environments
- Disabilities
- Mental Health
- Family and Community
- Transportation
- Education and Early Childhood Development
20Developing a Formal System of Shared Governance
- Key factors of a shared governance system
- Clearly written procedures
- A procedure to resolve internal disputes
- A procedure for hearing and resolving community
complaints
21Developing a Formal System of Shared Governance
Staff Roles
- Drive the partnership
- Manage the governance portion of the standards.
- Develop the System
22Concepts ofLeadership and Followership
23The Footprint of Leadership
- Where meaning is created, leadership occurs
- Where systems are developed, leadership occurs
- Where relationships are formed and sustained,
leadership occurs - Leaders lead the dancing when the band is from
Neptune. - Source Peter R. Scholtes
- The Leaders Handbook
24Leadership in Context
Leadership is situational, nonhierarchical, and
relational. Whats required by leaders will
inevitably be shaped by context and
relationships. Rob Gofee and Gareth Jones Why
Should Anyone be Led by You?
25Relational
- The nature of relationships
- What is your relationship with that person or
group (Board and Policy Council)positive,
neutral, or negative? - How does that person want to be related to?
- What do you have to offer?
- The attractiveness of your resources
- The individual/groups needs for what you have to
offer - Understanding unwritten rules about how to
express wants and needs - Preferred styles of interaction
- Riskspositive and negative exchanges
- Source Cohen and Bradford, 2005
26Key Resources for Governing Bodies
- Copies of
- Performance Standards
- By-Laws
- Roster
- Meeting minutes
- Information about
- Local program
- Grant Application
- Training
- State, Regional, National HS Associations
27Resources and Tools
- Performance Standards 1304.50
- Appendix A of 1304.50
- PRISM Interview Protocol and Governance Questions
- Self-Assessment Guide
- Head Start Training Guide Fostering Program
Governance - Early Childhood Learning and Knowledge Center
www.eclkc.ohs.acf.hhs.gov/hslc - Head Start Fiscal Assistant www.acf.hhs.gov/prog
rams/hsb/hsfa
28Questions and Answers