California Teleconnect Fund Claims

1
California Teleconnect Fund Claims

• September 5, 2008

2
CTF Claims

• Claims Overview
• Submitted per month in order to receive
  reimbursement for CTF discounts already provided
  to customer
• One year and 45 day window for submission

3
CTF Claims

• Program Changes
• Claim forms/process is revised to accommodate
  changes
• New Customer Categories
• CA Community Colleges (CC)
• California Telehealth Network (CTN)
• New Management Reports
• Rate Sheet
• Customer, Service, Rate - for Affiliates
• Community Colleges cap of 7.874 million for FY
  09-10

4
CTF Claims

• Claims are Composed of (see handout)
• Cover Letter
• Claim Form
• Management Reports
• Customer Report (1 per each service provider,
  including affiliates)
• Service Report (1 per each service provider,
  including affiliates)
• Variance Report
• Rate Sheet (1 per each service provider,
  including affiliates)
• Electronic versions/copies of all claim documents
• CD

5
CTF Claims

• Claim Review Process
• Communications staff is working to maintain
  turnaround time to approximately one month from
  the date the claim is received.
• Payment letters (notification of payment) are
  sent on date of approval
• Claim must also be processed by the CPUC Fiscal
  Office and CA State Controller (allow for
  additional 3-5 weeks for receipt of check)
• Interest can be claimed beginning 60 days after
  the date a valid claim is timely filed

6
CTF Claims

• In the Future
• The updated claim forms and instructions will be
  available on the CTF website prior to 12/1/08
• More changes (to accommodate CTN and other) will
  be made to the claim forms/process

7
CTF Claims

• Up next
• Informing Carriers and CC of Fund Availability

8
CTF Claims CC Cap

• Community College Cap
• The total amount of approved funds and residual
  amount will be posted on the CTF website and
  updated monthly
• Warning that total CC funding is approaching cap
• When funding reaches 80 of cap (6.299)
• Notify carriers and Chancellors Office

9
CTF Claims CC Cap

• Community College Cap, Cont.
• When cap is reached
• Notify carriers and Chancellors Office
• Notice on CTF website
• Carriers required to discontinue the CTF
  discounts to CC for remainder of the fiscal year
  or until otherwise notified
• Claim amounts related to CC will be rejected
• Carrier will be notified
• CC will be responsible for paying outstanding 50
• Remainder of claim can still be paid

10
CTF Claims

• Up next Discussion