Instructions

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Instructions

• The following is a Microsoft PowerPoint
  presentation. It is not required that you have
  this program installed on your computer.
• To navigate from screen to screen, click your
  mouse OR use the scroll bar of your browser. If
  you need to reverse, right-click your mouse and
  select the Reverse option OR use the scroll bar
  of your browser.

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Special thanks to..
For funding the purchase of InterviewTRAK
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On-Campus Recruiting On-Line Orientation

• 2003 - 2004
• Career Development Center
• University at Albany

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Introduction

• The Online On-Campus Recruiting (OCR) Orientation
  is intended to serve as a supplement to the live
  orientation sessions, a reference for any aspect
  of OCR, and a way for students who have missed or
  cannot attend the live session to receive the
  same information.
• Please note that the on-line orientation will
  take about 25-35 minutes to complete. You will be
  instructed during the orientation regarding the
  steps that need to be completed after you have
  finished the on-line orientation.
• Please be aware that only University at Albany/
  SUNY students are eligible to participate in OCR.
  If you are not a registered student on this
  campus you will not have access to the system, as
  we check Release Form information against the
  University at Albany student database.

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Disclaimer

• YOU ARE RESPONSIBLE FOR THE INFORMATION CONTAINED
  WITHIN THIS ORIENTATION. If you choose not to
  read all of the information and sign the OCR
  Release Form stating that you have completed the
  orientation and know the information, you will
  still be held accountable for knowing the
  information. As with anyone who signs a Release
  Form, any deadline that you miss or problem that
  you encounter with OCR will be your
  responsibility and not the fault of any staff
  member at the Career Development Center.
• Please refer to this document frequently as
  questions arise. If the information contained
  herein does not answer your questions please
  contact the Career Development Center.

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Where Are We Located And What Are The Hours?

• University Library Basement 69 (518)
  442-5515www.albany.edu/cdc
• Monday - Friday, 830 - 500
• Drop-in Hours MWF 10 AM-12 Noon (New hours
  effective Spring 2004) TTh 1-3 PME-mail
  career_at_uamail.albany.edu

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What is OCR?

• A structured process facilitated by the CDC to
  bring students and employers together on campus
  to participate in interviewing opportunities.
• Through participating in OCR, students are also
  eligible to have their resume sent to employers
  who request a Resume Referral.

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How can I be sure OCR is for me?

• OCR is appropriate for anyone depending upon
  their individual employment objectives. The OCR
  program only represents a segment of the overall
  job market. The opportunities available are
  driven by employer demand some career fields and
  some types of employers are well-represented in
  OCR while others are not. However, about 75 of
  our employers are interested in ALL MAJORS.
• Students must review available positions and
  employers to see if any meet their employment
  objectives.

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OCR InterviewTRAK Online On-Campus Recruiting

• On-Campus Recruiting is entirely online, managed
  through InterviewTRAK, a component of
  MonsterTRAK.com.
• Students view and apply for listed positions and
  sign up for interviews online.
• Students can interact with the system 24 hours a
  day, 7 days a week.
• Students can create and save up to 10 different
  resumes, a tailored cover letter, and an
  unofficial transcript.
• What other colleges use InterviewTRAK?

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Steps for Participating in OCR

• Complete OCR Orientation.
• Complete Release Form and Missed Interview
  sheet deliver to the CDC (ULB 69).
• Develop a resume in a word processing tool.
• Have resume critiqueda) At the CDC during
  Drop-In Hours if you are a matriculated
  undergraduate student. b) By The Writing
  Center, a friend, or a faculty member in your
  department if you are a graduate student.
• Register and post resume on-line through
  MonsterTRAK.com using the following steps.

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Registration Resume Posting Process
Click Here
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Click Here
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(No Transcript)
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(No Transcript)
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(No Transcript)
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Registration Tips Keys

• Complete all fields! However, none of this
  information is released to employers.
• Students who wish to receive information on
  specific topics via e-mail (i.e., workshop
  announcements, special internships, etc.) must
  complete the "Career Center Services Desired
  field on the registration information screens.

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Registration Tips Keys

• Be sure to correctly enter your FULL e-mail
  address. This becomes necessary if you forget
  your password and need MonsterTRAK to e-mail it
  to you. Also, the CDC and employers who want to
  invite you for an interview may e-mail you at
  this address.
• Update this information REGULARLY! Profile
  information MUST be accurate, much like details
  on a resume must be truthful.
• NOTE Once you complete your registration,
  letting us know via e-mail will allow you to more
  quickly gain access to InterviewTRAK! The CDC
  e-mail address is career_at_uamail.albany.edu

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Posting Your Resume
Click Here
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Posting Your Resume Step 1
Click Here
Click Here
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Posting Your Resume Step 2
The name you assign is up to you - employers do
not see this information.
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Posting Your Resume Step 3
Make sure to change HTML Files to All Files
to view your resume document.
This window appears after clicking on Browse
under Step 3
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Posting Your Resume Step 4
Click here when finished. You will then see a
preview of your resume. It should look the same
as it does in your word processing tool (i.e.,
Microsoft Word).
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Resume Search Status
There are three designations you can choose for
your primary resume

• The first allows you to place your resume in the
  MonsterTRAK resume database (a searchable bank of
  resumes) AND be eligible for Resume Referrals (no
  career center database is currently available).
  MonsterTRAK reports large interest from employers
  to search this resume database - because the
  economy has forced many to cut back on the number
  of schools theyre able to visit, the resume
  database is quickly filling the void.
• The second allows the CDC to submit your resume
  as part of a Resume Referral ONLY. If you select
  this option, your resume will NOT be a part of
  the MonsterTRAK resume database.
• By selecting the third option, you are the only
  one who controls who sees your resume in this
  case, employers will only receive it if you
  submit it for a particular position. (MonsterTRAK
  automatically defaults to this option.)

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Posting Other Materials

• Cover Letter
• Follow the same steps as for your resume.
• NOTE The system allows for ONLY one cover letter
  to be uploaded. You must submit only one cover
  letter at a time to prevent a company from
  receiving the wrong cover letter. FOR EXAMPLE,
  Employer As deadline is October 4th. Employers
  Bs is October 6th. If you submit a cover letter
  to Employer A, do so by the October 4th deadline.
  Then, update cover letter for Employer B and
  submit by the October 6th deadline. DO NOT submit
  or modify your cover letter to Employer B until
  AFTER Employer As deadline has passed.
  Otherwise, Employer A will receive Employer Bs
  cover letter, as the most recent version is what
  is forwarded to the employer. Questions?

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Posting Other Materials (contd)

• Unofficial Transcript
• Get your grades from the Registrar or MyUAlbany
  on the U_at_Albany web site.
• Write and format your transcript just as you did
  the other two items.
• When formatting, list the class name, grade,
  credit hours.
• Organize it by semester with the most recent
  semester first.
• Include former institutions in the transcript,
  but be sure to note which institution those
  grades are from.

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InterviewTRAK
Click Here
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OCR StepsInterviewTRAK Main Menu
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InterviewTRAK Main Menu

• Use this section to search for employers by
• the date employers are scheduled to interview on
  campus resume submission deadline (The CDC
  recommends resume submission deadline as the
  primary search method.)
• company name (You may also type in the first
  letter of a companys name.)
• only those employers with requirements that you
  meet
• See next slide for More search options
  available

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InterviewTRAK Main MenuBy clicking on More
search options available (See next slide for
details.)
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InterviewTRAK Main MenuMore search options
available

• This section allows you to search
• industry, job location, job type, job function,
  major, degree
• Simply select the criteria of your search from
  the menus and specify the time frame you are
  interested in viewing.
• The CDC recommends searching over short periods
  of time (i.e. 1-2 weeks at a time) since
  information may change quickly.

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ExampleView a Position Description By Clicking
On Details
Search Results Screen
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OCR StepsSubmitting for a Position

Click Here
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OCR StepsSubmitting (Applying for Positions)

• Research positions listed and submit your resume
  online for those you are interested in.
• Check deadlines on InterviewTRAK periodically as
  information changes daily.
• All application information and special
  procedures are listed with each position on
  InterviewTRAK.
• NOTE If the system is not allowing you to
  submit your materials for a position it may be
  the result of you not meeting some requirements
  (i.e. Visa status). Scroll to the bottom of the
  position description and look at the filter
  requirements specified by the employer. SEE NEXT
  SLIDE FOR EXAMPLE.

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Filter Requirements An Example
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InterviewTRAK Main Menu
Use this to find out if a company has an
information session scheduled.

• The CDC STRONGLY suggests that you attend these
  sessions. They are not mandatory, but employers
  are VERY disappointed when students fail to take
  the opportunity to meet with them at their
  session. Also, many employers look more
  favorably at candidates who do attend these
  sessions.
• Specify the time frame you are interested in
  and click Search Presentations.
• If there is an information session scheduled
  for a particular employer, the time, date and
  location will be indicated.
• The CDC recommends searching over short periods
  of time (i.e. 1-2 weeks at a time) since
  information may change quickly.

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InterviewTRAK Main Menu

• Use this feature to find out if you have been
  pre-selected (invited) for an interview or
  chosen as an alternate.
• This section also tracks and records
• the names of employers you have submitted
  resumes to
• interviews and presentations you have signed up
  for

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Pre-select Notification Screen (under Personal
dates section)
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Sign-up Screen (at bottom of position description)
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Sign-up Screen (after clicking Sign up for this
Interview)
In this example, only one time slot is left,
which is why its ideal to sign up EARLY!
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Keys to Using InterviewTRAK

• Read closely and visit the site regularly.
• Type your e-mail address correctly!
• ALL dates and company information associated with
  OCR are found on-line through InterviewTRAK!
• Update your resumes and profile as information
  changes.

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OCR StepsCanceling an Interview

• Up until 48 hours prior to the interview date
  (not the time) cancellations are done through
  InterviewTRAK.
• 48 hours or less prior to the interview CONTACT
  THE EMPLOYER FIRST. Contact information can be
  found on InterviewTRAK. THEN, notify the CDC so
  we can change our records and confirm your
  cancellation with the employer.

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MISSED INTERVIEW POLICY

• To NO-SHOW for an interview is unacceptable. Any
  student not showing for a scheduled interview
  will immediately be removed from the
  InterviewTRAK system and cannot continue
  submitting resumes or interviewing until sending
  a letter of apology to the employer. A copy of
  that letter must also be submitted to the CDC
  Director in order to be added back into the
  system.
• Any student canceling the day of the interview
  will be considered a NO-SHOW and treated as such.

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OCR StepsInterview Day

• Bring all the necessary materials for the
  interview
• Copies of your resume -- Portfolio (if
  appropriate)
• Transcripts (if necessary)
• Check in for all interviews at the CDC, although
  locations are listed on InterviewTRAK.
  Interviews may be relocated at the last minute.
• Dress in interview attire.
• Collect business cards or contact information for
  sending a thank you letter. General contact
  information can also be found on InterviewTRAK.

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Accepting a Job

• Verbally accept the position.
• Accept the position in writing. (See Cover Letter
  section on web site for sample letter.)
• Cancel previously scheduled interviews and cease
  all interviewing.

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FAQs

• I forgot my password. What do I do?
• Go to MonsterTRAK select "Students Alumni.
  Click on "Forgot your password?" and follow the
  steps outlined. If this doesnt work, contact
  the CDC for assistance.
• What is the school password?
• The school password is your SS.
• I missed a deadline. What do I do?
• Use the employer contact information located at
  the bottom of the position description to send
  your information directly to the employer.
  Inform the employer that if they choose to invite
  you to interview they will be able to add you to
  their interview schedule on InterviewTRAK.

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FAQs

• Im sure I meet the requirements. Why cant I
  submit my resume?
• Scroll to the very bottom of the position
  description and make sure that the filter
  requirements are not screening you out. You
  should also check your profile and make sure that
  you completed all the information accurately.
  (See the example on the next slide.) NOTE
  Business majors should list their concentration
  as if it were their major.
• Can the CDC change the filter requirements so I
  can submit my resume?
• The CDC cannot change these requirements since
  they are set by the employer. However, in this
  case the CDC encourages students to send their
  materials directly to the employer. Employers
  will often be glad to look at your materials,
  although, when possible, you should always submit
  your resume through InterviewTRAK. Employers
  prefer to receive resumes in this manner!

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FAQs

• How do I find out about Company Information
  Sessions?
• Information Session dates are on InterviewTRAK
  as part of each position description or can be
  found on the main InterviewTRAK page under
  "Presentations."
• The CDC STRONGLY suggests that you attend these
  sessions. They are not mandatory, but employers
  are VERY disappointed when students fail to take
  the opportunity to meet with them at their
  session. Also, many employers look more
  favorably at candidates who do attend these
  sessions.
• What is a Resume Drop?
• A Resume Drop is a method for employers to
  collect resumes from UAlbany students, though the
  employers will not be conducting on-campus
  interviews.

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Final Comments

• Be professional in all of your interactions..all
  impressions matter!
• Check your answering machine message. Make sure
  that it is professional!
• Make sure your e-mail address is professional.
  (i.e. NOT hotmama_at_yahoo.com)
• If in doubt about any aspect of the job search
  please contact the CDC!
• EVERYTHING associated with OCR is on
  InterviewTRAK!!!

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Events, Workshops, CDC Resources

• Matriculated undergraduate students are eligible
  for Drop-in Hours MWF 10 AM - 12 Noon and TTh
  1-3 PM, and one-on-one counseling appointments.
• For upcoming events, check the CDC web
  site www.albany.edu/cdc
• If you are unclear about any aspect of the OCR
  process, view the On-Line Orientation on the CDC
  web site.

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Release Form
The final step is to download the release form
(on the following slide) and return it to the
CDC. Once returned, we will grant you access to
the InterviewTRAK portion of MonsterTRAK.

To print release form, click on small printer
icon when browser opens up PDF file.
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Release Form
Print the RELEASE FORM now deliver to the CDC
(ULB 69) !!! (Adobe Acrobat Reader is required.
Click for free download..)
Please also download the OCR TIP SHEET.
NOTE If you are unable to access the release
form - that is, your browser returns you to the
CDC front page - this is most likely a Windows XP
issue. Unfortunately, we must ask you to visit
the CDC in person to pick up a release
form. Return to CDC Homepage