MiCTA Service Corporation

1
MiCTA Service Corporation

• Contracting Process and Procedure

2
Procurement Process

• RFP Development
• Post Process
• Evaluation
• Negotiations
• Contract Administration

3
RFP Process

• Program is driven by member requests
• Standard RFP Boiler Plate used as starting point
• Internal Research
• Draft RFP Review with Committee
• Finalize RFP and Post

4
Post Process

• List of vendors pre-defined
• National publications used for awareness
• Q A Section of web used for consistency of
  information
• Timeline for RFP response evaluated
• Ready office for vendor response

5
Evaluation Process

• Multiple Phases
• Administrative procedures handled internally
• Membership engaged to determine value of RFP
  responses
• Standard / consistent weighting to determine cost
  value of response
• Recommendations forwarded to Executive Committee
  for approval

6
Negotiation

• Based on recommendation (Endorsed/Approved)
• Work to develop master agreement with favorable
  terms and conditions
• Most agreements are performance based
• Contracts allow for individual institution
  policies and procedures

7
Contract Administration

• Reporting of use where possible
• Member feedback concerning performance
• Marketing and Awareness program cooperatively
  developed