Profiling research and maximising the benefits of the Themis

1
Profiling research and maximising the benefits of
the Themis
November 2005
2
The University of Melbourne New Systems Business
Case

• An ERP system provides a sound infrastructure on
  which the organization can leverage to meet
  future challenges.

3
Knowledge Transfer

• The challenge is to become more accessible to
  non-academic communities, players, and potential
  partners. Such parties bring other resources and
  expertise, along with their own agendas.
• (Growing Esteem Draft Strategy Paper)

4
Strategies to help achieve Knowledge Transfer

• Objectives articulated by the Vice Chancellor,
  Asia Link and MRIO
• a web site for each staff member describing who
  they are and what they do
• an expert database which would be used by
  external/internal media for identifying people to
  contact on a particular issue or area of
  research. 

5
Strategies to help achieve Knowledge Transfer

• By 2006, web enabled expertise portal in
  place and research publications
  availableAccountability Vice-Principal
  (Information)(Information Management Plan,
  Research and Research Training, University Target
  5)

6

• The University Systems Project can significantly
  deliver on these strategies in 2005
• (Proof of concept delivered now. Production
  early 2006)

7
What we currently know about our researchers

• From our Research Management System
• (Including Finance)
• Publications
• Grants and Contracts
• RFCD and SEO Descriptions

Data verified through established Administrative
Processes
8
What we currently know about our researchers

• From our Human Resources System
• Qualifications
• Fellowships
• Research Expertise
• International Linkages
• Professional Memberships
• Awards
• Home Page

Data entered through Staff Self Service, and
approved by Supervisor
9
All in the one database Themis
Research
HR
Finance
10
All available in a single report from Themis

• Home Page
• Qualifications
• Fellowships
• Research Expertise
• International Linkages
• Professional Memberships
• Awards
• Grants and Contracts
• Publications

11
Claim A Research Expertise portal is just a
fancy report from Themis published to the web


List of Current Researchers by Department
A Research Profile Report for each Researcher
HR Organization Hierarchy Report
12
This is achievable today

• www.usp-scratchpad.unimelb.edu.au

13
What about Search Capability?

• Because Themis is producing the web pages, it can
  include highly descriptive meta data.
• Using this metadata, the standard University
  search engine can be used to good effect.
• Example www.imp.unimelb.edu.au

The same can be achieved for the research
expertise pages www.usp-scratchpad.unimelb.edu.au
/researcher_index.html
14
Knowledge Transfer Strategy Revisited

• By 2006, web enabled expertise portal in
  place and research publications
  availableAccountability Vice-Principal
  (Information)(Information Management Plan,
  Research and Research Training, University Target
  5)

15
Research profile ePrints

• Back to Professors Williamsons Page

16
Our Strategic Advantage

• Of the Group of Eight, only Monash has something
  comparable to the Profiling Research initiative
• By the end of 2006, we will have the most tightly
  integrated Research Management solution in
  Australia. (In general, holistic reporting will
  be easy for us, and more challenging for others)

17
What other Universities have to do to achieve the
same end (roughly)
Finance
Research
Translation Layer
Data Warehouse?CMS?
Web
HR
18
Some Reflections on Information Management
Principles

• Information is a strategically important resource
• University information will be accurate
• Enterprise Information will be centrally managed
• Information and information systems will be
  easily accessible

19
Future Developments

• Projects
• making the raw data available to faculties and
  departments (in accordance with principles of
  information management )
• PDF process
• Increasing the profile of the information
  infrastructure offered by Themis Research

20
Future Developments ePrints Themis

• Currently we have 2 university collections of
  publications information
• Can we have a single source of information about
  publications
• A single data collection point?
• What should we consider to be Enterprise
  processes around the collection and publication
  of ePrints?

21
Broader Perspective

• By 2006, to develop a holistic university-wide
  framework for effective and efficient research
  management, storage reporting through the
  implementation of the Research Management system,
  underpinned by sustainable information
  infrastructure
• Accountability Deputy Vice-Chancellor, Director,
  MRIO, Vice-Principal (Information)(Information
  Management Plan, Research and Research Training,
  University Target 5)