DataIt Is a Four Letter Word

1
DataIt Is a Four Letter Word

• WCASS Conference-February 2008
• Presenters
• Melissa Aro, Data Management Reporting Team
• Nancy Fuhrman, Special Education Team
• Dani Scott, Special Education Team

2
Topics

• WSLS and ISES
• Data Elements
• Progress and Summary Reports
• Common Errors
• Implications for Districts
• Next Steps

3
State Performance PlanHow Data Is Collected?

• ISES
• Graduation
• Dropout
• Suspension/Expulsion
• Ed. Environment
• Parent Involvement
• Disproportionality
• DPI
• Corrected Noncompliance
• Complaints
• Timely Accurate Data

• Special Ed. Dept.
• Child Outcomes
• Birth-3 Transition
• Parent Involvement
• Timely Evals
• Transition Goals
• Post High School Outcomes
• Due Process Hearings
• Mediations

4
Individual Student Record System

• Wisconsin Student Locator System (WSLS)
• Individual Student Enrollment System (ISES)

5
Accessing WSLS and ISES

• Controlled at local level
• WAMS ID (Wisconsin Web Access Management System)
• http//ONWISCONSIN.GOV
• Local WSLS/ISES Administrator
• Role determines functions

6
ISES Data Elements
7
Data Categories

• Demographic Information
• Enrollment Information
• Disability Status and Services Provided
• District and School responsible for FAPE
• Reason for Exit from School
• End of Year Information
• WSAS and ACCESS for ELLs Roster Labels
• Disciplinary Removals

8
Demographic Information

• Race / Ethnicity
• Gender
• Date of Birth
• Grade
• Economic Status
• English Language Proficiency and Native Language
• Migrant Status
• Homeless Status

9
Enrollment Information

• District
• School
• Enrollment and Exit Dates
• Current and historical
• Third Parties responsible for providing services
• WI State Schools, CCDEB, etc.

10
Disability Status and Services Provided

• Primary Disability
• Secondary Disabilities
• Educational Environment Classification
• Status on Count Date
• Indication of whether the student was receiving
  educational services
• Program Schedule
• 4 yr old and 5 yr old Kindergarten
• Payer Information
• Provided by source other than district

11
District and School Responsible for FAPE

• District and School of Residence
• Reason student receives services out of Resident
  District

12
Reason for Exit from School

• Exit Type
• Credential Type
• Identifier for Return to Regular Education

13
End of Year Information

• Attendance
• Promotion / Retention
• Indicator of Completion of School Term

14
WSAS and ACCESS for ELLs Roster Labels

• Test Status
• Section 504 Status
• Years consecutively enrolled in US Schools
• Full Academic Year Status

15
Disciplinary Removals

• Incident
• Primary and Secondary Type
• Date
• Removal
• Type
• Date
• School Days Removed from Current Term
• Expulsion Terms
• Return Year
• Early Reinstatement Conditions
• Services Provided during Expulsion
• Return to School after Expulsion
• Modified Term for Firearms incidents

16
Resource

• ESEA Data Site Map
• http//www.dpi.state.wi.us/lbstat/eseamap.htmldat
  a

17
Data Reporting All Students

• EDEN Federal Reporting Requirements
• Enrollment, Graduates, Dropouts, Attendance,
  Disciplinary Removals etc.
• SPR State Reporting Requirements
• Enrollment, High School Completers, Dropouts,
  Attendance, Retentions, Expulsions, Suspensions
  etc.
• WINSS Public Reporting

18
Data Reporting Special Education

• IDEA Reports
• Child Count
• Exit Report
• IDEA Implementation of FAPE Requirements
• Report of Children with Disabilities Subject to
  Disciplinary Removal
• State Performance Plan
• Indicators 1, 2, 5, 6, 8, 9, 10, 14
• Public Reporting District Profile
• https//www2.dpi.state.wi.us/DistrictProfile/Pages
  /DistrictProfile.aspx

19
How is this data collected?

• WSLS On-line Application
• ISES On-line Applications
• Count Date
• Year End
• Discipline
• ISES Supplemental File for October 1

20
ISES Applications
21
Count Date RecordFirst Screen

22
Count Date RecordSecond Screen
23
Year End RecordFirst Screen
24
Year End RecordSecond Screen
25
Year End RecordSecond Screen
26
DisciplineFirst Screen
27
DisciplineSecond Screen
28
Data QualityProgress Summary Reports
29
Who should review ISES data?

• District staff responsible for monitoring
  Adequate Yearly Progress measures
• District Special Education Director/Coordinator
• District Coordinator for ELL
• District Assessment Coordinator
• District Student Services / Enrollment
  Coordinator
• District Administrator

30
Progress Summary Reports

• Used to review data while completing the ISES
  submission.
• Used to preview Publicly Reported data.
• Used to gather information between ISES
  collections.

31
ISES Progress and Summary Reports

• Third Friday of September Enrollment
• Graduation Rate
• Dropout Summary
• Attendance Rate
• Retention Rate
• WSAS Roster Report

32
Enrollment Report
33
Enrollment
34
Enrollment Example 1
Only 95 students appear as enrolled. Enrollment
according to district records is 549.
35
Students who are not IDEA eligible and who are
not disabled are missing from the report.
36
After correcting Count Date Status in the
Individual Student Records, enrollment matches
district records.
37
Graduation Rate
38
Dropout Summary
39
Exporting Your Data
40
Common Errors

• ISES in General

41
Students with Multiple WSNs

• complicate the WSLS match review process,
• may result in an incorrect identification as a
  dropout,
• may misreport full academic year which may affect
  accountability for WSAS testing results, and
• may prevent longitudinal study of student data.

42
High or Low Dropout Counts

• May result from
• unresolved expected transfers,
• incorrect exit types, or
• missing enrollment periods.

43
Low Graduation Rate

• May result from
• over reporting of dropouts,
• misreporting of credential type,
• incorrect exit types, or
• missing exit dates.

44
Large Number of Missing ISES Records

• May result if only one record type has been
  uploaded or entered into the ISES or
• May result if new students and transferred
  students have not been entered in the WSLS.

45
Common Errors

• Specific to Special Education

46
Count Date Errors

• Who gets to count the student?
• Parentally placed private school students
• Students age 3 5
• Significant Developmental Delay
• Educational environments
• WSD and WCBVI

47
Year End Errors

• Disability status
• Parentally placed private school students
• Graduates

48
Discipline Errors

• Services during expulsion
• IAES
• Changing demographic information

49
DOC and DHFS

• Reporting students using ISES
• Release of students

50
Implications for Districts
51
Implications

• State Performance Plan
• LEA Determinations
• Public Reporting
• Financial

52
Next Steps

• Communication Collaboration
• Review your data
• Attend WSLS/ISES trainings

53
Coming Soon

• Newsletters
• Technical assistance conference calls

54
Getting More Information

• WSLS www.dpi.wi.gov/lbstat/wslsapp.html
• ISES www.dpi.wi.gov/lbstat/isesapp.html
• Correspondence to Districts www.dpi.wi.gov/lbstat
  /eseacorrs.html
• Help Desk Expert www.dpi.wi.gov/lbstat/helptool.h
  tml