Enterprise Strategy, Architecture

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(No Transcript)
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Linking Strategy, Program Management and
Architecture at the Enterprise Level

• Chris de Vaney
• Chief Architect, National Systems Group
• News Limited

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Agenda

• Overview
• Architecture
• Project Management
• Where it all meets

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News in Context

• News Corporation
• Assets of US55 billion / Revenues US24 billion
• Top 5 Media Company globally
• 20th Century Fox, BskyB, The Times, Sky Italia,
  Fox TV
• News Limited in Australia
• Largest newspaper publisher (70 market share)
• 120 Brands Titles, including The Australian,
  Daily Telegraph, Manly Daily, MX, realestate.com,
  carsguide.com, careerone.comFoxtel, NRL, Fox
  Studios, Fox Sports, Harper Collins
• 20 Operating Divisions, distributed
  geographically and operationally
• 13,000 Employees

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Strategy, Architecture and Projects Group

• This group covers the establishment, governance
  and management of the IT strategy, program
  management and architecture (applications and
  infrastructure) for News Limited.
• Provides overall strategic direction for
  enterprise wide architecture
• Establishes and governs national standards for
  Project Management and Architecture
• Manages the overall IT program of work for News
• Supports Solution Centres, National
  Infrastructure and Online Services with overall
  IT architecture direction.

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Gartner View Integration of Disciplines
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Our Mandate

• Cross silo planning and delivery functions
  working across all national IT functions

National IT Functions/Solution Centres
Media Sales Pre-Press
Infrastructure
Circulation
CRM, Contact Centre Marketing
Online Services
ERP Mainframe
Strategy
Business Delivery
Business Divisions (Support and Operations)
Enterprise Architecture
Project Management
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Architecture

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Enterprise Architecture - Mandate

• Enterprise Architecture covers the establishment,
  governance and management of the application,
  information, integration and technology
  architecture for News Limited.
• Provides leadership and is accountable for
  developing and managing the IT architecture at
  all levels
• Integration of business, process, application,
  information, solution, infrastructure and
  integration architectures across News Ltd.

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What is Architecture ?
Strategy
Business Opportunity
Technology Availability
Business Strategy
IT Strategic BluePrint
Enterprise Architecture
Enterprise wide focus
IT Architecture
Business Architecture
Planning

• Applications
• Data
• Integration
• Technology

• Processes
• Information
• People
• Locations

Enterprise Architecture the city plan
Transition Plan
Business Operating Environment and IT
Infrastructure
Design and Delivery
Project focus
System Architecture the building design
IT Solutions
Architecture covers Business and IT
Architectures, providing the city plan for
building projects
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Enterprise Architecture Scope
Outcomes
Responsibilities

• Ensuring that application architecture conforms
  to IT strategic blueprints and aligns with
  corporate objectives
• Ensure that data architecture conforms to the
  enterprise strategy and corporate models
• Alignment of technology and business strategy
  across the organisation to reduce complexity and
  Total Cost of Ownership
• Alignment between architecture team, program
  management group and solution centre groups

• Maintain and publish our reference architecture
• Define current, transition and future business
  and IT architecture for News
• Define the mapping from current to future
  architecture
• Plan the application portfolio and utilise our
  existing technology platforms, systems and
  processes for new purposes
• Create fit for purpose strategies for meeting
  our enterprise architectural objectives
• Custodian of the enterprise architecture
  portfolios and repository
• Link program management and architecture

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Architecture Roles

• Chief Architect
• Owns the IT strategy roadmap, architecture
  practice management education, chairs the
  Architecture Council and represents Australia to
  the News global architecture council.
• Enterprise Architects (4)
• Business Architect Owns the business strategy
  end-to-end business process models
• Application Architect Owns the Application
  Portfolio Roadmap (also Integration)
• Information Architect Owns the Enterprise and
  Domain data models
• Technology Architect Owns the SOE,
  Infrastructure Portfolio Roadmap
• Domain Architects (9)
• Specialists in key domains CRM, Print
  Operations, Digital Media, Content Management,
  etc.
• Solution Architects (40)
• Responsible for architecture within projects and
  programs
• Deliver design artefacts to projects within the
  framework of the PMO methodology
• Liaise with Enterprise Domain architects

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Enterprise Architecture Time Line 2005-2009
Define IT Strategic Blueprint
Business Workshops
5 Year Transition Plan
Executive Prioritisation
Transition Planning Workshops
Ongoing Planning and Prioritisation

• Refine transition waves and steps
• Map transition functions by division
• Identify dependencies

• Prioritise projects
• Launch projects
• Ongoing alignment of projects with business
  drivers

• Agree on future direction
• Sign off on high level scope and transition
  sequence

• Consolidated current and future architecture
• Develop overall high level transition waves

• Agree principles
• Identify key changes
• Establish infrastructure
• Align IT organisation

• Validated current and future architecture
• Identify business drivers
• Outline high level plans

Who
National and Division IT Leadership Team
Business Leadership Team IT Solution Centre
Manager Architecture Group
IT Solution Centre Managers Architecture Group
Business Executives CIO and IT Directors
IT Solution Centre Managers Business Change
Managers Architecture Group
IT Solution Centre Managers Business Change
Managers Architecture Group
Our aim is to align IT understanding with
business drivers before we execute
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Enterprise Architecture Application Roadmap
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Project Management Office

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Project Management - Mandate

• The Program Management Group manages the overall
  IT program of work for News Ltd. This group is
  responsible for
• Setting standards and methodologies for the
  efficient delivery of programs and projects to
  the organisation
• Building project management capability to
  support project managers in News Ltd
• Implementing project portfolio management
  processes to support business and IT alignment of
  strategic objectives
• Managing the project pipeline and support
  resource planning
• Managing and supporting the delivery of all
  capital program across national and divisional
  IT areas
• Providing project mangers to lead projects in
  accordance with the project delivery methodology
  (integration, scope, time, cost, quality, people,
  communications and risk) to ensure the highest
  level of business success

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Program Management Key Initiatives
Description
Key Initiative

• Implement a standard project management
  methodology
• Apply standard templates, tools and procedures to
  projects

Methodology Principles

• Forum to prioritise and select projects against
  opportunities, risks resources
• Monthly executive review, prioritisation and
  direction
• Single consolidated view of project status
  reporting

Portfolio Management

• Delivery project management training
• Implement methods and tools to support project
  managers

Building Capability

• Consistency in project governance structures
• Functional steering committees and project
  control groups
• Escalate issues/risks in time for corrective
  action
• Consistent reporting format at every governance
  level

Project Governance

• Implement a standard testing methodology for all
  projects
• To standardise test planning and estimation for
  projects
• To standardise resource planning and allocation
  of test resources

Testing Strategy
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Methodology Principles
Program Management Office Portal
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PMO Methodology
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PMO Methodology Solution Outline
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PMO Methodology Solution Delivery
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Integrating PMO and Architecture Increasing
Project Success Ratios
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Portfolio Management

• Application Portfolio
• All current applications (c. 230) with details of
  functions provided, application interfaces
  dependencies, OS platform dependencies,
  instances hosted, lifecycle status, etc.
• Maintained in DB with updates on a monthly basis.
  Reports documents generated placed in PMO
  portal
• Project Portfolio
• All projects underway and planned for the current
  next 4 financial years (c. 35 current/180
  planned)
• Maintained in DB with updates on a weekly basis.
  Project artefacts, reports documents available
  from the PMO portal.
• Integration Portfolio
• All application services integrations current
  in the Enterprise Service Bus environment or
  registered by projects. (c 1200)
• Infrastructure Portfolio
• Records all Computers, Networks, Operating
  Systems, etc. current in the News environment or
  planned in the next 3 financial years.

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Where it all comes together.

• Architecture and PMO manage towards the strategy
• Architecture deeply integrated in PMO Methodology
• Enterprise components, models, patterns, etc. are
  mandated deliverables in project artefacts where
  required in key areas
• All project solutions are subject to architecture
  review
• Solution Architecture deliverables subsumed
  within the PMO methodology
• PMO acts as conduit for Architecture referrals
• PM council raises issues requiring EA team
  involvement
• Architecture reports changes and issues to the PM
  council
• PMO tracks activities and issues across all
  tracks

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Benefits

• Architecture and PMO Alignment
• Single point of reference for projects
• Single understanding of both strategic and
  tactical directions
• Change control across the enterprise
• Keeping the Strategy relevant
• Common understanding of the business strategy
  needs
• Able to track the strategy against the real-world
  picture
• Easy to identify and control strategy change
• We can Plan Strategically and Deliver Tactically
• Iterative delivery on long-term projects
• Higher potential for re-use of common technology
  solutions across projects
• More effective use of enterprise data and
  integration architectures across projects
• Projects now share integration points at the
  enterprise level 1st move towards SOA

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Experience

• Enterprise Architecture needs to be closely
  aligned with project solution architectures
• Explicit mappings from enterprise to solution
  artefacts
• EA cherry-pick key technology solutions
  evolving in project space
• Portfolio Management Its not just projects
  anymore
• Application, Project and Infrastructure
  portfolios need to be kept synchronized
• PMO needs to own the project methodology
• Management and conformance are absolutely
  necessary
• Architecture needs its own artefacts managed in
  the methodology framework
• Strategy will change be prepared to manage and
  control it

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Annexe
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Where we fit in
Divisional IT
National Infrastructure
National Systems
Online Services
Strategy, Architecture and Projects
This role manages software development,
configuration and support for National systems.
Provides leadership and direction for News Ltd on
the future use of applications that will assist
in providing a competitive advantage. Under the
overall direction of the Director Strategy,
Architecture and Projects, provides
application-specific input to the overall
strategic architecture for News Limited.
This role is the key link between the divisions
and National IT groups. The Divisional IT groups
will operate as part of both the News Ltd
National IT team and the local BU management
team. They will have prime accountability for E2E
delivery of national projects into their BU plus
accountability for projects which are agreed to
be constrained to a single BU. They will manage
the delivery of IT services to their BU (via
local and national IT), ensuring delivery meets
business SLAs and commercial expectations.
This role covers the design and delivery of
online products and services for both News
Interactive and other News Ltd divisions. OS will
operate as part of both the News Ltd National IT
team and News Interactive. They will design and
deliver online solutions within the overall
architecture established for News Limited. They
will work closely with both the National Systems
Group and National Infrastructure Group to
establish an online architecture for News Ltd.
They will provide leadership and direction on the
future use of online technologies and platforms.
This role includes establishing and overseeing
the voice, data and infrastructure architecture
and standards for News Limited. This network and
infrastructure architecture will support the
overall IT architecture developed by the Director
Strategy, Architecture and Projects. Develop,
implement, operate and support national
telecommunications networks and platforms. Manage
the performance and service delivery of national
infrastructure service providers to ensure
services levels are achieved and commercial terms
met. Negotiate and manage contracts with external
suppliers ensuring SLAs and commercial terms are
met.

• This area covers the establishment, governance
  and management of the IT strategy, program
  management and architecture (applications and
  infrastructure) for News Limited.
• Provides overall strategic direction for
  enterprise wide architecture
• Establishes and governs national standards for
• Project Management and Architecture
• Manages the overall IT program of work for News
• Supports Solution Centres, National
  Infrastructure and Online Services with overall
  IT architecture direction.

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Enterprise Architecture - Mandate
Strategy
Program Management
Data and Information Architecture
Integration Architecture
Application Architecture

• The Program Management Group manages the overall
  IT program of work for News Ltd. This group is
  responsible to deliver
• Set standards and methodologies for the
  efficient running of programs and projects to the
  organisation.
• Build project management capability to support
  project managers in News Ltd
• Implement project portfolio management processes
  to support business and IT alignment of strategic
  objectives.
• To manage the project pipeline and resource
  planning
• Manage and support the delivery of all capital
  program across all national and divisional IT
  areas by establishing,
• Provide project mangers to lead projects in
  accordance with the project delivery methodology
  (integration, scope, time, cost, quality, people,
  communications and risk) to ensure the highest
  level of business success.

This group covers the establishment and
management of the national IT strategy as well as
national and divisional IT plans. It defines the
approach, process, standards and manages the
ongoing IT planning process for News Limited. It
also sets standards and manages the internal
processes used by IT. Translation of
organizational strategy into portfolio of
executable programs.
This role covers the establishment, governance
and management of the enterprise architecture
(applications and infrastructure) for News
Limited. This group will provide strong
leadership and is accountable to develop and
managing the entire IT architecture and
integration of process, data / information,
solution, infrastructure and integration
architectures across News Ltd. This group will
develop and promote the enterprise architecture,
principles, processes and standards and perform
research for technology solutions, guidelines,
and best practices function as an advisor
regarding architecture governance and compliance
across the enterprise.
This role covers the definition and
implementation of a enterprise data architecture
and strategy. Covers the establishment of
critical data management methods and capabilities
that will support the business strategies and IT
technology transformation/integration strategies.
Provides advisory based services to projects.
Establishes common data standards, tools and
models. Works with the application and
integration architectures to ensure a holistic
view of the enterprise architecture.

• Enterprise Architecture covers the establishment,
  governance and management of the application,
  data and integration architecture for News
  Limited.
• Provides leadership and is accountable for
  developing and managing the entire architecture
• Integration of business, process, application,
  information, solution, infrastructure and
  integration architectures across News Ltd.

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Enterprise Architecture Application Future State
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Program Management - Mandate
Strategy
Application Architecture
Data and Information Architecture
Integration Architecture
Program Management
This role covers the establishment,
governance and management of the application
architecture for News Limited. To provide
strong leadership and be accountable for
developing and managing the entire
application architecture and integration of
process, data / information, solution,
infrastructure and integration architectures
across News Ltd.
This group covers the establishment and
management of the national IT strategy as well as
national and divisional IT plans. It defines the
approach, process, standards and manages the
ongoing IT planning process for News Limited. It
also sets standards and manages the internal
processes used by IT. Translation of
organizational strategy into portfolio of
executable programs.
This role covers the definition and
implementation of a enterprise data architecture
and strategy. Covers the establishment of
critical data management methods and capabilities
that will support the business strategies and IT
technology transformation/integration strategies.
Provides advisory based services to projects.
Establishes common data standards, tools and
models. Works with the application and
integration architectures to ensure a holistic
view of the enterprise architecture.
This role covers the establishment, governance
and management of the application architecture
for News Limited. To provide strong leadership
and be accountable for developing and managing
the entire application architecture and
integration of process, data / information,
solution, infrastructure and integration
architectures across News Ltd.

• The Program Management Group manages the overall
  IT program of work for News Ltd. This group is
  responsible to deliver
• Set standards and methodologies for the
  efficient delivery of programs and projects to
  the organisation
• Build project management capability to support
  project managers in News Ltd
• Implement project portfolio management processes
  to support business and IT alignment of strategic
  objectives
• To manage the project pipeline and support
  resource planning
• Manage and support the delivery of all capital
  program across national and divisional IT areas
• Provide project mangers to lead projects in
  accordance with the project delivery methodology
  (integration, scope, time, cost, quality, people,
  communications and risk) to ensure the highest
  level of business success

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Portfolio Management - a framework to prioritise
projects by balancing tradeoffs against business
opportunity, risks and resources
1. The Process
The Framework Process

• Capture the business needs
• Align IT and business delivery priorities
• Develop business cases
• Resolve project conflicts and dependencies
• Manage the integrated program view

2. The Tools
Project Pipeline
Project Prioritisation Matrix