Classroom Management System

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Classroom ManagementSystem
Global Consultant
45400/HCCSA Year 2 WONG LAI KUEN, CATHERINE WONG
WAI HAN, WITHY FUNG YIN KAN  
VTC(TY) Project Work 2002-2003
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Content
Global Consultant

• Introduction
• Objective
• System Requirement Summary
• Scope of System
• Security of System   
• Conclusion
•  

• VTC(TY) Project Work 2002-2003

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Introduction(1)
Global Consultant

• Hong Kong Higher Educational Institution
•  Four types of rooms
• Lecture Hall
• Classroom
• Computer Labs
• Tutorial Room

• VTC(TY) Project Work 2002-2003

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Introduction(2)
Global Consultant

•  Capacity in number of class
• Lecture Hall - 3 classes
• Classroom - 2 classes
• Computer Labs - 2 classes
• Tutorial Room - 1 class

• VTC(TY) Project Work 2002-2003

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Introduction(3)
Global Consultant

• Hong Kong Higher Education Institution request
  to develop a system which
• can made available through the intranet to all
  academic staff
• Once the timetable is finalized, the rooms can be
  opened to all staff to book for making up classes

• VTC(TY) Project Work 2002-2003

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Objective(1)
Global Consultant

• To develop CRMS
• Replace the manual operational
• Provide user-friendly interface
• Reduce the workload
• Provide a more efficient service
• Convenient room arrangement for all users

• VTC(TY) Project Work 2002-2003

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Objective(2)
Global Consultant

• Simplified booking room
• Make reservation more efficient
• Easily access of necessary information and more
  reliable
• Improve the security for confidential information
  of teachers and students

• VTC(TY) Project Work 2002-2003

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System Requirement Summary
Global Consultant

• A process for initial setup
• A process for timetabling setup
• A process for timetable entry
• A process for general query
• A process for class cancellation
• A process for room booking
• A process for report generation
• A process for security at different levels

• VTC(TY) Project Work 2002-2003

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Scope of System
Global Consultant

• CRMS is mainly separated four sessions
• Information Management
• Timetable Management
• Room Reservation
• Report Generation
•  

• VTC(TY) Project Work 2002-2003

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Scope of System(1)
Global Consultant

• Information Management
• 1.) Room Information
• Keep the record of all kind of room
• Store the number of each kind of room
• Store the facilities and capacities of each
  classroom
• Record the room booking frequency
•  

• VTC(TY) Project Work 2002-2003

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Scope of System(2)
Global Consultant

• 2.) Teacher Information
• Keep the record of all teacher details
• Teacher ID
• Teacher name
• Department
• Telephone
• E-mail address
•  

• VTC(TY) Project Work 2002-2003

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Scope of System(3)
Global Consultant

• 3.) Student Information
• Keep the record of all students details
• Student ID
• Student name
• Department
• Telephone
• E-mail address
• Module code
• Module name
•  

• VTC(TY) Project Work 2002-2003

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Scope of System(4)
Global Consultant

• 4.) Class Information
• Keep the record of all the class details
• Course number
• Course name
• Group ID
• Module code
• Module name
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• VTC(TY) Project Work 2002-2003

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Scope of System(5)
Global Consultant

• Timetable Information
• timetable entered into the system by officers for
  further queries
• can be retrieved according to class, room or
  teacher
•  

• VTC(TY) Project Work 2002-2003

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Scope of System(6)
Global Consultant

• Room Reservation
• To control the process of room
• querying
• changing
• booking
•  

• VTC(TY) Project Work 2002-2003

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Scope of System(7)
Global Consultant

• 1.) Querying
• The user
• can search teacher or class information
• All teachers and students
• can query free room according to specific
  requirement
•  

• VTC(TY) Project Work 2002-2003

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Scope of System(8)
Global Consultant

• 2.) Room Changing
• Provide an easy way to change the room or cancel
  the class booking
• Release the room for free after cancelled a
  booking
• All records of changing and canceling room will
  be stored and maintained
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• VTC(TY) Project Work 2002-2003

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Scope of System(9)
Global Consultant

• 3.) Room Booking
• Type of booking
• through intranet in 24-hours
• entered by officer in office hours
• free room reservation can be made by teacher
  after he query the free room
•  

• VTC(TY) Project Work 2002-2003

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Scope of System(10)
Global Consultant

• Report generation
• Teachers and Administrator
• can generate all kinds of report for management
  use such as statistic report.
• All users
• can generate the timetable according to class,
  teacher or room 

• VTC(TY) Project Work 2002-2003

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Security of System(1)
Global Consultant

• Teachers and students have their own log-in ID
  and password
• Can identify who do the reservation and querying
  the free room
• Use of different functions depend on permission
  level of the user ID.
•  

• VTC(TY) Project Work 2002-2003

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Security of System(2)
Global Consultant

• All users
• Log-in the system with password for security
• can change their password
• can print the timetable
•  

• VTC(TY) Project Work 2002-2003

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Security of System(3)
Global Consultant

• Teachers
• can access the report generated function
• can retrieve or check the timetable, the class
  and student information
• can check the free room and make reservations
• can cancel the class and change the room
  reservation within 1 month
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• VTC(TY) Project Work 2002-2003

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Security of System(4)
Global Consultant

• Students
• can retrieve their timetable and lessons
  information
• can check the free rooms
• can check the teachers information
•  

• VTC(TY) Project Work 2002-2003

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Security of System(5)
Global Consultant

• Timetable Officers
• can input the final timetable, teachers,
  students, room reservation information into the
  system
• can change or cancel the room reservation
• can fully control the timetable, teacher, student
  and course information
•  

• VTC(TY) Project Work 2002-2003

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Security of System(6)
Global Consultant

• Administrators
• can setup the system initially
• can maintain the system
• can enter all the details of the rooms available
  in the school
• can access the report generated function
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• VTC(TY) Project Work 2002-2003

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Conclusion
Global Consultant

• This system requirement document has specified
  the scope of the Classroom Management System and
  the functions will be used in this system. This
  documents will be reviewed for further
  development of the system
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• VTC(TY) Project Work 2002-2003

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End of Project
Global Consultant

• VTC(TY) Project Work 2002-2003