Valuebill Case Study Tandridge District Council

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Valuebill Case StudyTandridge District Council
London

• Stuart Mitchenall
• Officer e-Champion

Tandridge
Surrey
Redhill Valuation Office
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Tandridge Facts
Population c. 80,000 (Lowest population
density in Surrey) Area 25,000 hectares Size
of CT c. 33,000 Size of NDR c. 2,500 LLPG
base c. 37,500
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Well prepared - NLPG the Key
Intranet Gazetteer access Corporate commitment to
standard addressing Data design centred on
UPRN Infrastructure first
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Datasets linked to source data
A UPRN
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Access to addressing and GIS data for all staff
My house
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WHY VALUEBILL?

• In Tandridge DC, Valuebill has provided
  additional impetus to
• Use the LLPG as a corporate database across the
  authority
• Enhance the quality, accuracy and consistency of
  data
• Emphasise our corporate data design
• and
• Raised the profile of the authority

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Status at outset of Project

• The LLPG was already cross-referenced
• it was built from all property datasets that
  Tandridge uses
• TDC were already involved in the cleansing task.
  
• Valuebill provided an increased impetus.
• What was the size of the initial Gazetteer data
  set?
• With approximately 40 source datasets that we
  started with close to 60,000 addresses.
• 35,000 Domestic Addresses
• 2,500 Business addresses

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Process detail

• Wed already done a lot of de-duplication of
  data sets and had considered buying software ,
  but then realised we didnt need it as we had
  already accomplished what it could do
• David Bunn Principal Revenues officer
• local knowledge still plays a significant role
  in the handling of our gazetteer work and in some
  ways it is a challenge (to find the right people)
  as well as an advantage.
• Stuart Mitchenall

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Tasks to carry out

• Data Matching of UPRN to Valuation Office
  records
• Liaison with Intelligent addressing
• Liaison with the Valuation Office
• Liaison between taxation and planning processes
• More data cleansing and more

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Issues

• Non domestic issues v domestic
• The ability to hold multiple UPRNs
• E.g. Historical site cross references
• Linking our planning, document management and
  taxation software
• Changing software mid-stream
• Meeting IEG

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Advantages

• Good liaison with local valuation office
• Enthusiastic and locally knowledgeable local
  staff
• Good supplier input (from some suppliers)
• Stability of staff through process

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Managing change

• representation to management team
• LLPG group
• local in-house news
• team meetings
• Valuebill video
• Publicity to partners
• Surrey and other partner forums

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Benefits

• Tandridge do not have hundreds of untaxed
  properties waiting to be discovered (or if we do,
  we still have to discover them!)
• Over a period of time we will realise many
  benefits. These will include improved services,
  time savings, plus benefits rippling down to
  Citizens. But its very hard to disaggregate
  this from the general advantages of the
  modernising of business processes emanating from
  Valuebill

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To Conclude

• Stephen Weigel, Chief Executive at Tandridge DC,
  says.
• We set high standards in the creation of our
  Gazetteer (LLPG) and were pleased to be invited
  to join Valuebill. We have been able to provide a
  rural perspective from the South East of England
  and have shown other councils how to adopt the
  automated exchange of information with the VO
  using the Unique Property Reference Number
  (UPRN).