Pharmacy Benefits Management SharePoint 121

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Pharmacy Benefits Management SharePoint -121
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Faculty
Adelaide Quansah-Arku Program and Management
Analyst Lynn C. Sanders Director Clinical
Informatics/ Pharmacy Re-engineering Pharmacy
Benefit Management Informatics Services
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Course Objective

• At the end of the class
• Participants will be able to find, retrieve,
  submit and share information across the network
  through an interactive SharePoint site.
• Participants will be able to manage documents,
  share documents, collaborates with team members,
  share ideas, best practices and information
  management practices.

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Why PBM Chose Share Point

• Frequent Requests For Information
• Repeated Frequently Asked Questions
• Document storage and retrieval at a National
  level was challenging
• Information Overload
• Need to have multiple users and level of review
  for documents

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Why PBM Chose Share Point

• Need for paperless processing of information
  eliminate the hunt for paper documents
• Meeting and minutes management tools
• Multi media tools available

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Why PBM Chose Share Point

• Ability to gather, manage and report information
  such as surveys, and inquiries
• Provide links to other web sites
• Have the ability to organize and structure
  information

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Why Chose Share Point

• To have a stable and easy to maintain web based
  environment
• Flexible, User Friendly, Attractive web design
• Secure storage of information
• Easy access from any location, any time
• Commercial System Tool not maintained in house

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What Did I Call That Using Outlook as a File
Cabinet
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Its There But Its Archived - Using Outlook at a
Information Repository
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Where Did I Put That Multiple Storage Drives
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Large Email Group Requests for Information

• Dear Colleagues,
• The IHI High Alert Sedative Workgroup requests
  assistance from the field.
• The sedative workgroup would like to review any
  moderate or conscious sedation protocols/templates
  for inpatients that are currently being used
  within your VISN/facility. The group plans to
  review all submissionsconsider whether
  standardization is possible as well as provide a
  repository for the protocols.
• At your convenience, please send the
  protocols/templates directly to me John Doe
• . Please dont hesitate to call/e-mail me if you
  have any questions.
• Thanks in advance for your assistance.

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Why PBM Chose Share Point

• TRAINING
• PBM has a major initiative to develop and publish
  informatics training programs for VHA pharmacy
  informaticists.

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SUCCESSFUL RESULTS

• Acceptance and use by PBM VACO
• Document storage, tracking, and retrieval
• Committee and Workgroup Activities Documentation
• Survey collection and documentation
• Posting of patient safety advisories and PBM
  notices and guidance
• Job Descriptions and Functional Statements
• Documentation of Policies and Procedures
• Education and Training
• Frequently Asked Questions

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RESULTS AND SUCCESS

• MODELING Requests from other program offices to
  develop similar sites using Front Page
• REQUESTS FOR TRAINING
• USE Number of Hits - 4805

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How to Maximize the Benefits of Share Point

• Adelaide Quansah-Arku

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What is SharePoint

• SharePoint allows people, teams and groups to
  connect and collaborate and share information.
• Provides a structured way to manage and share
  documents through the use of versioning,
  workflows, and information management policies.

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Why Is It Called SharePoint?

• Share The share part addresses collaboration
  issues
• Point Addresses document management and storage
  issues

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Share Point
Information Management Challenges
How Microsoft SharePoint Can Help
Introduction to Microsoft SharePoint
Designing Microsoft SharePoint
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Working With Information Today
How do you gather information you work with on
daily basis?
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Challenges of Managing information today 

• Multiples of Copies of one document in different
  folders
• Cannot Access your documents from multiple
  locations
• Security
• Deleted or never received emails
• Attachment too large to send

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Challenges of Managing information Today 

• Multiple Copies of the same document on multiple
  computers
• Tracking edits and who made the edits can be
  problematic
• Merging changes from multiple users can be
  problematic

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SharePoint
Information Management Challenges
Benefits of Microsoft SharePoint Portal
Introduction to Microsoft SharePoint
Designing Microsoft SharePoint
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Benefits of Using SharePoint

• Accessibility
• Information needed can be accessible in a
  centralized location
• Traceability
• Edits and or updates made to a document can be
  easily tracked
• Team Collaboration
• Give a platform to work with colleagues whenever,
  wherever, and however

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Benefits of Using SharePoint

• Increase team productivity through collaboration
• Group of users can create a content-specific site
• Supports remote access
• Users across your network can access via the
  World Wide Web
• Allows document version control
• Keeps track of document changes and updates
• Interfaces easily with Microsoft Office products

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Benefits of Using SharePoint

• Provides a central document repository
• Stores group documents, discussion forum meeting
  schedules, minutes and agenda in a central
  location
• Need not be a programmer to create a site
• CREATES ONE-STOP-SHOPPING

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SharePoint
Information Management Challenges
How Microsoft SharePoint Can Help
Introduction to Pharmacy Informatics SharePoint
Site
Designing Microsoft SharePoint
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SHAREPOINT PARTS
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Content
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Document Library Use a document library when you
have a collection of documents or other files
that you want to share. Picture Libraries Use
Picture library when you have pictures you want
to share. Picture libraries provide special
features for managing and displaying pictures
Announcements Create an announcements list when
you want a place to share news, status, and other
short bits of information.
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Contacts Create a contacts list when you want
to manage information about people that you such
as customers or partners. Events Create an
events list when you want a calendar-based view
of upcoming meetings, deadlines, and other
important events. You can share information
between your events list and Windows Share Point
Services-compatible events programs.
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Tasks Create a tasks list when you want to track
a group of work items that you or your team needs
to complete. Issues Create an issues list when
you want to manage a set of issues or problems.
You can assign, prioritize, and follow the
progress of issues from start to finish.
Discussion Boards Create a discussion board
when you want to provide a place for
newsgroup-style discussions. Discussion boards
provide features for managing discussion threads
and ensuring that only approved posts appear.
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Surveys Create a survey when you want to poll
other Web site users. Surveys provide features
that allow you to quickly create questions and
define how users specify their answers. Links
Use links list when you have links to Web pages
or other resources that you want to share.
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SharePoint
Information Management Challenges
How Microsoft SharePoint Can Help
Introduction to Microsoft SharePoint
Pharmacy Informatics Share Point Layout
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URL http//vhacmnapp3.vha.med.va.gov/pre/default.
aspx
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URL
Webpart
Quick Launch
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Available Resources
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How to Apply a Theme to a Team Site
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How to Create a Document Library
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How to Upload a Document into Document Library
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Upload Document for Posting
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Click Upload Word document
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Download from a Site
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How to Personalize a Web Part on a Team Site
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Select Design this Page
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How to Set Alerts
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Check all that applies. Click ok
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Add Users to Site
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How to Submit Frequently Asked Questions
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How to Create and Use Discussion Board
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How to Request a Sub site for your Pharmacy
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Site Highlights
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Can I submit Ideas for the site?
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http//vhacmnapp3.vha.med.va.gov/pre/default.aspx