Business Studio

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Business Studio BUSINESS MODELING SYSTEM

• Implements companys strategy and monitors its
  accomplishment
• Designs companys management system
• Automatically generates regulating documentation

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System design workflow
Workflow of a companys management system design
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Available features

• Design of strategy maps, Balanced Scorecard
  design
• Collection and analysis of indicator data

• Business process modeling
• Business process simulation
• Activity-Based Costing

• Organizational structure design
• Staffing calculations

• Automatic generation of complete regulating
  documents
• Two supported report formats Microsoft Word and
  HTML
• User-friendly Master of reports
• Possibility of teamwork with one business process
  model
• Usage of Microsoft Visio as a graphical editor of
  charts

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Strategy
Strategy maps Business Studio makes it possible
to define and easily map objectives and
associated indicators
Indicators may also be depicted on a strategy map
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Strategy
Balanced Scorecard
For every indicator it is possible to set such
parameters as target value, target date, plan
values and measure frequency.
Business Studio makes it possible not only to
define strategic objectives but also to monitor
achievement of objectives by collecting indicator
data from responsible staff members. The system
notifies responsible staff members through the
sending of To-fill reports in Microsoft Excel
format by e-mail. After the reports are filled
they are automatically loaded into the database.
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Strategy
Monitoring

• Heads of companies have an opportunity to analyze
  and manage collected indicator data with the
  help of special reports that they can
• form on their own in Business Studio
• get from a staff member in Microsoft Word format
• look through at the corporate website that is
  automatically formed by Business Studio.

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Business processes

• Business process is a set of repeated on a
  regular basis activities that are accomplished to
  create output valuable to a company.
• Business process has the following
  characteristics
• Inputs and outputs of business process inputs
  define resources (data and objects) that need to
  be collected to fulfill the process outputs
  define results of the process
• Process owner is a person who is responsible for
  the result of the process and possesses all the
  necessary resources
• Start, end and duration of business process
  any process is characterized by time parameters
• Positioning any process in a company interacts
  with other processes and (or) the environment,
  thus to achieve the desired result it is
  important to synchronize this interaction.
• Process approach is based on identification and
  interrelation of business processes in a company.

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Business processes
Business process modeling
Business Studio provides three most popular and
convenient techniques
IDEF0
Procedure (Cross Functional Flowchart)
Basic Flowchart
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Business processes
Business processes parameters
For every business process it is possible to set
the following main parameters Process owner,
Process performer, Process Result, Timeframes.
Key Performance Indicators (KPI). KPI may be the
same as BSC indicators or different.
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Business processes
Objects
Objects are used to set information or material
flows associated with process flowchart arrows.
It is possible to define attributes for objects
and to attach a file with any kind of document
attachments.
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Business processes
Business process optimization
Business Studio makes it possible to evaluate
process duration and cost by means of
Activity-Based Costing methodology and
Simulation.
Performance of the process may be simulated and
as a result of several experiments it becomes
possible to evaluate dispersion and simple
average of the process cost and duration.
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Organizational structure
Organizational structure design

• Design of hierarchical relationships of
  Departments and Positions
• Support of 4 organizational elements Department,
  Position, External Person, Role

• Automatic generation of the organizational chart
  in Microsoft Visio format

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Organizational structure
Organizational structure optimization
The assignment of activities defined in the
process tree to organizational elements makes it
possible to calculate the recommended number of
stuff members
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Regulating documentation
Automatic generation of documents and reports

• Main regulating documents may be automatically
  generated in Business Studio
• Documents may be generated in Microsoft Word and
  HTML formats
• It is possible to change templates of existing
  documents and design absolutely new documents
  using Master of Reports
• It is possible to form the document batch by
  one-mouse-click

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Regulating documentation
Main types of regulating documents

• Process description (procedure description)
• Describes the sequence of sub-processes, inputs
  and outputs of the process, process owner and
  performers and defined performance indicators.
• Department description
• Contains organizational chart, list of staff
  members, departments responsibilities,
  departments interrelations with other
  departments and measures of departments
  performance.
• Job description
• Contains job responsibilities, performance
  indicators, job rights and responsibilities.
• Other documents
• Description of documents circulation, external
  persons participation in the companys processes

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Regulating documentation
Document in Microsoft Word format
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Regulating documentation
HTML-navigator

• Convenient communication of information within a
  company and concerned people
• Use on Internet and Intranet portals
• Opportunity to use hyperlinks

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Information system
Planning of business process automation

• Stages
• Describe existing procedures (as-is) or design
  models of new procedures (to-be).
• Describe activities related to the information
  system within procedures.
• Establish an interrelation between activities and
  functions of the information system.

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Information system
Forming the list of functional opportunities of
information system

• Is used for
• Choosing a standard information system
• Planning necessary additional modules of a
  standard information system

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Information system
Developing Blueprints in Business Studio

• Processes to be automated
• List of reports
• Information systems structure
• List of job places

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Master of reports
1. Editing reports structure
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Quality management system
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Results and effects

• Results
• Developed system of objectives and related
  indicators that measure business and staff
  efficiency
• Allocation of authorities and responsibilities
  between departments
• Allocation of activities between performers
• Generated regulating documentation
• Optimized business processes
• Optimized number of staff members

• Effects
• Enhanced controllability of a company
• Improved staff efficiency
• Reduction of losses caused by employees failures
  for up to 100
• Minimization of time spent on education of new
  staff members
• Decreased dependency on key employees
• Enhanced top managers work effectiveness due to
  decrease of daily routine in favor of strategic
  tasks
• Reduction of time spent on design of management
  system for up to 2-3 times

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Key advantages of the system

• Three most popular modeling techniques IDEF0,
  Basic Flowchart, Procedure (Cross Functional
  Flowchart)
• Opportunity to implement Balanced Scorecard
  methodology including strategy maps design,
  definition of objectives and indicators,
  collection of indicators actual values without
  use of Business Studio license
• Optimization of business processes by means of
  Activity-Based Costing methodology and Simulation
• Possibility to calculate the optimized number of
  staff members
• Possibility to get automatically generated
  complete regulating documents in Microsoft Word
  and HTML formats
• Possibility to change templates of existing
  documents and design absolutely new documents
  with the help of the user-friendly Master of
  Reports
• Possibility of teamwork with one business process
  model by means of a network or an off-line mode
• Use of Microsoft Visio as a graphical editor of
  process, organizational and other charts

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Some customers
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Thank you for attention!
www.businessstudio.ru
Group of companies Sovremennie tehnology
upravleniya Novo-Sadovaya street, building 106,
Samara, 443068, Russia Phone (846)
276-45-86 Fax [phone] E-mail
mail_at_businessstudio.ru Partners Partner
Community unites leading consulting and IT
companies of Russia and CIS. Partners are present
in such cities as Moscow, St Petersburg,
Yekaterinburg, Omsk, Chelyabinsk and others.
Find the closest Business Studio partners
office on www.businessstudio.ru/addr