Project Management and Group Dynamics DSV2:PG2I10442I16042I4133

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Project Management and Group Dynamics
DSV2PG/2I1044/2I1604/2I4133

• Project Evaluation
• Lecture 6
• Julia Kniazeva
• 12/10/2006

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Agenda

• Project control and Evaluation
• Project Control Using EVA
• Make your Project Management Work
• Seminar 5

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Project control and Evaluationchapter 7

• Control over deviation between actual and planned
• Managers have a lot of responsibility but little
  authority
• Power over people
• Independency

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Achieving Team Self-control

• Prerequisites
• Clear what is expected from a person
• How to do it
• Skills
• Feedback
• Authority limits

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Corrective actions

• What is the difference between control systems
  and monitoring systems?
• Immediate control
• Project review meetings
• Status review
• Process or lessons-learned reviews
• Design review

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Why evaluate?

• Feedback learning
• Reasons for evaluation
• Improve performance
• Ensure quality
• Reveal developing problems
• How management can be improved
• Inform customer about the project status

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Evaluating

• Independent examiner
• Purpose learning NOT blame and punish
• What have we done so far?
• What do we want to improve in the future?

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Process Review Report

• Status - (EVA)
• Future status
• Status of critical tasks
• Risk assessment
• Possible reuse of Knowledge gained
• Limitations

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Project Control Using EVAchapter 8

• EVA Earned Value Analysis
• What is it? - Industry standard that shows at any
  given moment
• Project progress
• Forecast completion date
• Final cost
• Provide variances of budget and schedule

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Project Control Using EVA

• When estimating have in mind that
• Hard to measure with knowledge work
• Estimate with tolerance
• Tolerance and variances depend on the project
  type

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Make your Project Management Work chapter 10

• Get top management involved
• Performance appraisal
• Have a common baseline
• Realistic expectations
• Small problems first
• Be recourse not policeman

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Make your Project Management Work (continuation)

• Process review
• Deal with the problem child in the team
• Build ownership
• Keep track on critical path activities
• Project support person (coordinator) tools
  experts
• Benchmarking - check your competition

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Project Evaluation

• Scope
• Should be a positive experience
• Provide feedback
• Promote learning
• Increase the effectiveness of management
• Useful for stockholders and the team
• Ongoing process, not just at the end
• Evaluation must be easy to use and understand!

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Creating Evaluation

• From the beginning ask your team
• What does evaluation mean to you?
• Show previous evaluation criteria
• Discuss with your team
• What do we get our of this?
• Evaluation that is important to this group

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Seminar 5

• Group competitions 1300 1500
• Sal C -gt 1- 6502 - gt 7 - 10438- gt 11 - 14510
  -gt MI Students
• Final competition 1500 1600
• Sal B