Boardman River Dams Committee Meeting

1
Boardman River DamsCommittee Meeting

• February 28, 2006

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Agenda

• Review - Boardman River Dams Committee (BRDC)
  Purpose Statement and Recap of Events since
  February 28 meeting
• Review BRDC Decision-Making Criteria and
  Process
• Review Proposed BRDC Operating Procedures
• Discussion - Request for clarification from the
  City and County regarding their position on
  selling the dams
• Review Team Progress Reports
• Fiscal/Fundraising
• Communication
• RFQ Review
• Property Ownership Issues
• Agenda Items for Next Meeting
• Sub-committee/Team Meeting Time

3
Process Flow for Boardman River Dams Committee
Decision-Making
Addressed by Facilitation Team
BRDC Standing Team Review Path
BRDC/IT Task Team Review Path
To Standing Team for Recommendation
4
Boardman Dams Process Criteria

• BRDC Decision Pathways
• BRDC/Facilitation Team Action
• BRDC Standing Team Review Path
• BRDC/IT Review Path
• Decisions that require Implementation Team (IT)
  sign-off are included in the criteria and are
• any decision that changes the process
• any decision that requires the expenditure of
  funds
• any issues that cannot be resolved at the BRDC
  level, and
• any decision that requires a public response or
  position of the BRDC.

5
Boardman River Dams Committee Organization
Structure
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Boardman River Dams CommitteeOrganizational
Roles and Responsibilities

• The City of Traverse City has authority and
  responsibility for a decision on the fate of
  Brown Bridge and Union Dams
• Grand Traverse County has authority and
  responsibility for a decision on the fate of
  Boardman and Sabin Dams
• The Implementation Team has the authority and
  responsibility for decisions related to the
  coordination of surrender of FERC license by
  TCLP, decommissioning of dams, and will make a
  recommendation to City and County on fate of the
  dams.
• Boardman River Dams Committee has the authority
  and responsibility to ensure public participation
  in a process to develop recommendations, review
  reports and studies, raise issues, appoint and
  authorize decision-making sub-committees for
  specific purposes, and provide input to the
  Implementation Team.

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Boardman River Dams CommitteeOrganizational
Roles and Responsibilities

• Standing Teams address issues related to
  operations of the BRDC.
• Communication/Outreach Promote participation of
  stakeholders (suggested)
• Finance/Fundraising Secure appropriate
  financing of project (suggested)
• Task-Specific Teams address issues requiring a
  recommendation to the Implementation Team.
• RFQ Make recommendation on firm(s) to submit
  proposal
• Property Ownership Issues Make recommendation on
  process to resolve issues

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Boardman River Dams CommitteeOrganizational
Roles and Responsibilities

• Training for the facilitator and recorder for
  each standing and task team will be provided to
  help insure consistent, fair processes and
  documentation.
• Traverse Management Resources, Inc. has
  responsibility for project management and
  facilitation of public participation.
• URS Corporation has responsibility for technical
  coordination.
• Administrative support is provided by the Water
  Studies Institue at Northwestern Michigan College
  (WSI), the University Center (UC), and Michigan
  Department of Natural Resources (DNR). The WSI
  has primary responsibility for fiscal
  administration, the University Center for
  staffing and facilities support, and the DNR for
  Implementation Team direction and support.

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Boardman River Dams CommitteeOperating Procedures

• General Guidelines
• All meetings of the Boardman River Dams Committee
  and are open to the public. Sub-committee and
  team meetings are open to the public at the
  teams discretion.
• Team members representing the following
  categories, who are committed to attending all
  meetings and completing the work of each Team
  will be sought through committee nomination and
  volunteer processes.
• 1 Implementation Team member
• 1 Riparian pond owner
• 1Riparian river owner
• 1 conservation organization
• 1 recreational user group
• 1 at large member
• A set of Guiding Principles (yet to be developed)
  will govern committee processes and expectations
  for conduct.
• A consistent process will be followed to prepare
  for, facilitate and report on each meeting.

10
Boardman River Dams CommitteeOperating Procedures

• Pre-Meeting Process
• Agenda Planning
• Committee members forward issues, concerns, ideas
  to project facilitators or team facilitator at
  any time.
• 1 week prior to each meeting, TMR will draft an
  agenda based on the previous months meeting and
  items submitted to facilitators
• The project assistant will send the draft agenda
  to the BRDC 1 week prior to meeting with request
  to submit additions to facilitators
• Friday before each meeting, TMR will revise the
  agenda with additions and post on the web site
• Calendar
• Publish monthly calendar of meetings
• Send press release 1 week before each meeting
• Keep updated list on web site
• Meeting Format
• Purpose review
• Agenda review and additions
• Standing Team Updates and Announcements
• Task-Specific Team Reports (Alternate months
  Discussion/Decision)
• New Business/Comment
• Next Month Agenda Items

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Proposed Schedule of Boardman River Dams
Committee Meetings for 2006

• Regular meetings of the BRDC will be on the last
  Tuesday of every month. Additional meetings will
  be scheduled as needed.
• February 28, 2006 (Discussion)
• March 28, 2006 (Possible IT Action)
• April 25, 2006 (Discussion)
• May 30, 2006 (Possible IT Action)
• June 27, 2006 (Discussion)
• July 25, 2006 (Possible IT Action)
• August 29, 2006 (Discussion)
• September 26, 2006 (Possible IT Action)
• October 31, 2006 (Discussion)
• November 28, 2006 (Possible IT Action)

12
Timeline and Benchmarks 2007-2008

• December 2007
• Engineering and Feasibility Study Concluded
• February 2008
• BRDC Summary Positions to IT
• March 2008
• IT Recommendation to City and County
• March 2008
• City/County Decisions on Fate of the Dams

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Proposed Schedule of BRDC Meetings for 2006

• Last Tuesday, every other month. Additional
  meetings will be scheduled as needed.
• March 28 2006
• May 30 2006
• July 26 2006
• September 26 2006
• November 28 2006

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Team ReportsOrganizational MeetingFebruary 21,
2006
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Agenda Items for Next Meeting
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Team Meeting TimeThank You For Your
Participation!