Seminar Proposal Preparation for Adaptive Research

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SeminarProposal Preparation for Adaptive Research

• SA PIP - Regulation Component
• 1 July 2004

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Agenda

• 9.30 to 10.00 Registration
• 10.00 to 10.20 Introduction Objectives
• 10.20 to 10.45 EC Procurement Principles
• (EC Delegation Charles Reeve)
• 10.45 to 11.00 Short Break
• 11.00 to 13.00 Guidelines
• (TAU Malcolm Simpson)
• 13.00 to 13.45 Lunch
• 13.45 to 15.00 Workgroups
• 15.00 to 15.15 Afternoon Break
• 15.15 to 16.00 Questions and Wrap-up
• (TAU Malcolm Simpson)

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Objectives

• Understanding the mechanism to access funds from
  EC (Procurement principles)
• Understand the scope of the Adaptive Research
  result area of SA PIP
• Awareness of specific Guidelines
• Administrative issues
• Designing a proposal

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Understand the scope of the Adaptive Research
result area of SA PIP

• Adaptive Research as part of the Regulation
  Component
• Definition of Adaptive Research for this program
• Limits (Compliance with FA)
• Financial
• Time

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Procurement for EC Programs

• Call for Proposals (competitive for one contract)

• Single Tender
• Closed Tender
• Open Tender
• Local Tender
• International Tender

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Procurement process for Adaptive Research under
SA PIP

• Proposal as per FA (Financing Agreement)
• Guideline
• Call for proposals
• Evaluation
• Award/Contract
• Research Project
• Report

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Specific Guidelines

• Overall Objective
• Project Purpose (Alignment to SA PIP Financing
  Agreement)
• Scope
• Activities
• Expected results
• Sustainability
• Implementation
• Timetable
• Economic viability
• Monitoring and evaluation
• Project Budget
• Documents that support the availability of
  resources for the contribution(s) other than EC
  funds.
• Human Resources

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Evaluation criteria
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Administrative issues

• Restrictions
• Due dates
• Contact
• In kind contributions
• Budget/ Cash flow
• Payment
• Tax clearance / Registration
• Contract

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Budget presentation
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Cash flow presentation
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Lunch

• Any questions before lunch

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Groups

• Agree on Example topic
• Form 3 groups
• Slide 7
• Group 1 Objective and Scope
• Group 2Implementation (Activities Time table)
• Group 3 Resources and HR (last 2pt of Slide 6)

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Proposal Example for Scope

• Scope (of a mango project)
• This assignment is expected to be completed
  within 90 days after the contract has been
  signed. The scope of the work of this assignment
  is as follows

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Proposal Example for Scope

• The survey will be conducted in three
  climatically different mango-producing areas in
  Mpumalanga and Limpopo Province. Two ha with Kent
  (Mango Cultivar), which are 10 years and older,
  will be surveyed in each area. In each of the
  selected orchards, 20 trees will be sampled at
  random. The relative occurrence of XY disease
  causing pathogens will be determined by doing
  isolations from leaves before and after the
  application of Z. Isolations will be made from
  all the different symptom types that are
  observed. These tests will take 2 weeks and the
  results will be statistically analysed.
  Recommendations based on the findings will be
  presented on the research symposium in November
  2004.

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Summary

• Scope of the Adaptive Research result area of SA
  PIP
• The mechanism to access funds from EC
  (Procurement principles)
• Awareness of specific Guidelines
• Administrative issues
• Designing a proposal

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Questions ?
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Contacts

• Charles Reeve (Project officer at EC Delegation
  in PTA)
• Tel [phone]
• Email Charles.Reeve_at_cec.eu.int
• Malcolm Simpson (Consultant to SA PIP at Nat.
  Treasury)
• Cell 082 483 7888
• Email Malcolm.Simpson_at_treasury.gov.za
• Helen Goodson (Secretariat for PIP Management
  Committee)
• Tel [phone]
• Email HelenG_at_ppecb.com