Access to Australian Government Publications

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Access to Australian Government Publications
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• Background
• Metadata project
• Preserving publications for access (Pandora)

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(No Transcript)
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Australian Government Publishing

• Role in information provision
• to inform
• to enable the general public to understand
  (Crisp)

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Parliamentary papers

• government information is available to all
  citizens
• in a single, numbered collection
• an important resource is provided for libraries
• libraries receive all important reports (JCP)

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Information Management Steering Committee (1997)

• Our goal is better government better
  government through grasping the opportunities
  presented by new technologies, and more
  effective, less costly government through
  improved information management policies and
  practices.

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Government Online Strategy

• The Government must develop more and better
  services onlineintegrated services that break
  down the barriers of Government structure and
  jurisdiction, and services that meet the real
  needs of individuals and business.

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National Library of Australia

• Our major undertaking in 20032005 will be to
  provide rapid and easy access to the wealth of
  information resources that reside in libraries
  and other cultural institutions and to break down
  barriers that work against this.

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Australian Government Publishing - trends
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Issues

• To find
• To get
• To use

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Providing access through libraries
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(No Transcript)
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Australian Government Metadata Pilot

• improve discovery and access to online
  Commonwealth Government publications through
  Kinetica services
• facilitate identification, harvesting and
  preservation of electronic Commonwealth
  publications through services such as the NLAs
  Pandora Archive
• maintain the National Bibliographic Database as a
  primary and comprehensive resource for access to
  Commonwealth Government publications

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Australian Government Metadata Pilot

• enhance exposure of online Commonwealth
  publications through value add services including
  Recent Australian publications and
• promulgate metadata guidelines that will assist
  in the creation of consistent and quality
  metadata.

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Australian Government Metadata Pilot Project

• Margaret Kennedy
• Ian Dunn

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Background

• Commonwealth Government Online Strategy (2000)
• Trend to publishing only in electronic format
• NBD has recorded metadata for Government
  publications since 1973
• Need to capture metadata for these publications
  and make available in NBD

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Metadata Pilot - Aims

• Improve discovery access to Australian
  government online resources
• Maintain NBD as primary resource for access to
  these publications, and enhance exposure to the
  scholarly sector
• Facilitate identification, harvesting and
  preservation of these resources

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Metadata Pilot - Aims

• Establish recommendations for best practice
• Review and test means of harvesting and exchange

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Metadata Project

• Stage 1 began January 2003
• Progress slow
• New processes evaluation and revision
• Learning curve
• Lessons learned applied to later tasks
• Project complete late 2004

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Participants

• Department of Health and Ageing
• Australian Department of the Treasury Information
  Services
• Department of Agriculture Fisheries and Forestry
• Australian Bureau of Statistics

• Department of the Environment and Heritage
• National Occupational Health and Safety
  Commission
• Department of the Parliamentary Library

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Collecting the Metadata
FTP/ OAI
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Data Conversion
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Data Conversion AGLS Record
ltitemgt lttitlegtAshmore Reef National Nature
Reserve and Cartier Island Marine Reserve
Management Plans - 2002lt/titlegt ltlinkgthttp//www.
ea.gov.au/coasts/mpa/cartier/plan/index.htmllt/link
gt lt/itemgt
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Data Conversion MODS Record
lt?xml version"1.0" encoding"UTF-8"?gt ltmodsCollec
tion xmlns"http//www.loc.gov/mods/"
xmlnsxlink"http//www.w3.org/TR/xlink"
xmlnsxsi"http//www.w3.org/2001/XMLSchema-instan
ce" xsischemaLocation"http//www.loc.gov/mods/
http//www.loc.gov/standards/mods/mods.xsd"gt ltmods
gt lttitleInfogt lttitlegtAshmore Reef National
Nature Reserve and Cartier Island Marine Reserve
Management Planslt/titlegt
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lt/titleInfogt ltname type"corporate"gt ltnamePartgtE
nvironment Australialt/namePartgt ltrolegt lttextgtcre
atorlt/textgt lt/rolegt lt/namegt lttypeOfResourcegtsoft
ware, multimedialt/typeOfResourcegt
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ltoriginInfogt ltplacegt ltcode authority"marc"gtaca
lt/codegt lttextgtCanberralt/textgt lt/placegt ltpubl
ishergtEnvironment Australialt/publishergt ltissuance
gtmonographiclt/issuancegt lt/originInfogt ltlanguage
authority"iso639-2b"gtenglt/languagegt
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ltphysicalDescriptiongt ltform authority"marcform"
gtelectroniclt/formgt lt/physicalDescriptiongt ltiden
tifier type "uri"gthttp//www.ea.gov.au/coasts/mpa
/cartier/plan/index.htmllt/identifiergt ltrecordInfo
gt ltrecordContentSourcegtASETlt/recordContentSourcegt
lt/recordInfogt lt/modsgt lt/modsCollectiongt
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Data Conversion MARC Record
Leader 01037nam 2200217uu 4500 001 00000 008
031212s2003 acasfeng 245 10
a Ashmore Reef National Nature Reserve and
Cartier Island Marine Reserve Management Plans
helectronic resource 110 2 aEnvironment
Australia 260 aCanberrabEnvironment
Australiac2003 856 u http//www.ea.gov.au/coa
sts/mpa/cartier/plan/index.html 035
a00000 040 aASET
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Loading to the NBD
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Once in the NBD

• Resource Discovery
• Searching via Z39.50
• Portals
• KineticaWeb
• Recent Australian Publications (http//www.nla.gov
  .au/kinetica/rap.html)
• Direct access via URL to publication on Agency
  Website

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• Resource Sharing
• Downloaded, copied to other library catalogues
• Electronic Collection Sets

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Issues, Lessons Learned

• Definition of publication (in scope for NBD)
• Quality of metadata
• New processes and technologies changing
  environment
• Workflows
• Transformation of data

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Issues, Lessons Learned

• Achieving greater efficiencies
• Moving from pilot to production
• Infrastructure
• Scalability
• Workflows

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Managing for Ongoing Access

• Relationship between NBD and Pandora to ensure
  ongoing access to online Australian Government
  Publications
• Records from NBD are reused to provide metadata
  for Pandora
• Records for publications in Pandora are provided
  by Kinetica as an electronic collection set for
  libraries

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PANDORA, Australias Web Archive

• Collecting online government publications for 8
  years
• Titles included on the basis of selection
  guidelines
• Cwealth government publications comprise one of
  six priorities categories
• Archive now containes 5,500 titles
• Approx. 40 are government titles (incl State
  government publications)

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Permission to archive

• Lack of legal deposit provisions for online
  publications means NLA must negotiate with
  publishers to archive
• Licence with IP Branch of DCITA 97 domains
  belonging to 51 agencies have granted blanket
  permission

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Access to the Archive

• Catalogue record in NLA catalogue and Kinetica
• Browse title list on PANDORA home page
• Browse subject list on PANDORA home page
• PANDORA search engine
• Commercial search engines, Google, Yahoo, etc.

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It will be quite small, about 6cm by 4cm.
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Catalogue record

• Very important for discovery of and access to
  online government publications in PANDORA
• Assists government agencies with their obligation
  to disseminate government information
• Aim of pilot project is to create catalogue
  records from metadata already produced by
  agencies
• Feed this data into the PANDORA digital archiving
  system

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PANDORA and Cwealth Metadata Project

• Much larger volumes of government publications
  will be collected
• Agencies (not NLA) will effectively select what
  goes into the Archive through provision of
  metadata

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Databases

• Some government information published in
  databases and other dynamic formats
• PANDORA harvester cannot harvest
• 2003 commenced research project with
  International Internet Preservation Consortium to
  develop tools to indentify, ingest, store and
  provide access
• A number of Cwealth agencies have granted us
  permission to archive their sites

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Let us know about your publications

• http//pandora.nla.gov.au/registration_form.html
• elecunit_at_nla.gov.au

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CONCLUSIONRoxanne Missingham